Section 7.8. Converting to Other Formats


7.8. Converting to Other Formats

Earlier in this chapter, you saw how to save presentations as self-running shows and Web pages. But PowerPoint lets you save your presentation in a ton more formats, includingnew to PowerPoint 2007PDF, XPS, and XML. You want to convert your presentation to one of the formats in Table 7-2 if, for example, you wanted to add thumbnails of your slides to a printed newsletter (in which case, save your slides as image files so you can work with them in a page-layout program).


Note: Before you can save your slideshows as PDF or XPS files, you first need to download and install a Microsoft PowerPoint add-in. You can find it by surfing to www.microsoft.com/downloads and searching for PDF or XPS .

Table 7-2 gives you an overview of all the different file formats you can convert your PowerPoint presentation to without leaving the program; Table 7-3 describes the programs and PowerPoint add-ins you can buy that let you convert your presentation into Flash, Java, and video formats.

Table 7-2. PowerPoint Lets You Convert Your Presentation into Different File Formats

File Format

Notes

PDF (.pdf)

Displays in the popular browser plug-in, or reader , that Adobe makes available for free. You need to download and install a Microsoft PowerPoint add-in before you can convert your presentation into this format.

XML Paper specification (.xps)

Displays in brand-new Internet Explorer plug-in similar to the Adobe reader. You need to download and install a Microsoft PowerPoint add-in before you can convert your presentation into this format.

PowerPoint XML Presentation

Useful for pulling out bits and pieces of a presentation; for example, printing a combination of slide titles and speaker notes, or sending slideshow reviewer information to a database. Requires a separate program to extract information from the PowerPoint XML presentation file.

Graphics Interchange Format (.gif)

Image file; can save a single slide or all of the slides in your slideshow, one per .gif file.

Joint Photographic Experts Group (.jpg)

Image file; can save a single slide or all of the slides in your slideshow, one per .jpg file.

Portable Network Graphics format (.png)

Image file; can save a single slide or all of the slides in your slideshow, one per .png file.

Tagged Image File (.tif)

Image file; can save a single slide or all of the slides in your slideshow, one per .tif file.

Device-independent bitmap (.bmp)

Image file; can save a single slide or all of the slides in your slideshow, one per .bmp file.

Widows metafile (.wmf)

Image file; can save a single slide or all of the slides in your slideshow, one per .wmf file.

Enhanced Windows metafile (.emf)

Image file; can save a single slide or all of the slides in your slideshow, one per .emf file.

Rich text format (.rtf)

Word processing file (saves text only, not graphics).


Table 7-3. Programs and PowerPoint Add-ins

File Format

Standalone Programs and Add-ins

Flash

PowerCONVERTER (www.presentationpro.com), Articulate Presenter (www. articulate .com)

Java

Impatica for PowerPoint (www.impatica.com)

Video (MPG, AVI, WMV, MOV)

PowerVideoMaker (www.presentersoft.com), Camtasia (http://www.techsmith.com/camtasia.asp)

RealMedia

PresenterONE (www.accordent.com)

HTML

PPT2HTML (offers a beefed-up, improved version of PowerPoint's Web-page-creation ability; www.rdpslides.com/pptools/ppt2html)


To convert your presentation into another file format:

  1. Select Office button Save As Other Formats.

    The Save As dialog box appears.

  2. From the "Save as type" drop-down menu, choose one of the options listed in Table 7-2.

    If you choose PDF or XPS, the options you see in Figure 7-24 appear at the bottom of the Save As dialog box. If you want to tell PowerPoint which specific slides to save, tell it to save speaker notes or handouts instead of slides, or to include extra information such as ink annotations and comments, click Options. Make your selections in the Options dialog box (Figure 7-25). When you've finished setting options (if any), click OK to close the dialog box.

    Figure 7-24. Leave the "Open file after publishing" setting turned on (unlike what's shown here); it'll save you the time and effort of tracking down where PowerPoint stored your PDF file and loading into a reader. These same options appear whether you choose to save your presentation in PDF or XPS format. Clicking Options displays the dialog box in Figure 7-25.


    Figure 7-25. This Save as PDF Options dialog box should look familiar if you've ever printed a presentation. (Not surprising, really, since PDF and XPS are both electronic page layout formats.)


  3. In the Save As dialog box, click Save.

    PowerPoint saves your file in the format you selected. If you've chosen one of the image file formats, PowerPoint pops up a message asking whether you want to export every slide in your presentation (if so, click Every Slide), or just the current slide (click Current Slide Only).




PowerPoint 2007
PowerPoint 2007
ISBN: 1555583148
EAN: N/A
Year: 2006
Pages: 129

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