Section 7.4. Creating PowerPoint Shows


7.4. Creating PowerPoint Shows

A PowerPoint show is a version of your slideshow saved in a special format (.ppsx, .ppsm, or .pps) that folks who don't have PowerPoint installed on their computers can run. Instead, when you distribute a PowerPoint showby burning it to CD, for example, by emailing itall your recipients need to run your show is a copy of the PowerPoint viewer . The PowerPoint viewer is a freely downloadable Microsoft program that lets folks run and print slideshows, but not edit them.

The difference between a slideshow saved as a PowerPoint show and the same slideshow saved as a PowerPoint presentation file is simply this: opening the show in PowerPoint or in the PowerPoint viewer runs it in slideshow mode; opening the presentation file in PowerPoint runs it in editing mode. Both shows and presentation files can be edited in PowerPoint.


Note: When you package your slideshow for CD, PowerPoint automatically throws in a copy of the free PowerPoint viewer so the recipient of your CD doesn't have to hunt one down herself.

To create a PowerPoint show:

  1. Choose Office button Save As.

    The Save As dialog box appears.

  2. From the "Save as type" drop-down menu, choose "PowerPoint Show (*.ppsx)".

  3. If your slideshow contains macros, embedded objects, or links to programs, you need to choose PowerPoint macro-enabled show (*.ppsm).


    Note: The PowerPoint viewer can't run shows containing these extra goodies , so if you know your audience is relying on the PowerPoint viewer, you'll need to forego them and save your file as a regular .ppsx file, as described above.
  4. In the "File name " box, type the filename you want your file to have. In the "Save in" box, type the folder where you want to save your file. When you're done, click Save.

    PowerPoint saves your show using the filename and folder you specified, and the Save As dialog box disappears.

DESIGN TIME
Tailoring Your Presentation for Self-Running Distribution

If you're considering letting your audience run your slideshow (as opposed to your standing in front of them presenting it), you need to consider how best to get across the important information that you won't be there to give them in person. It doesn't matter whether you email your slideshow, slap it on a CD and snail mail it to your audience, or load it onto a kiosk. Without you, your audience might miss :

  • The tone of your presentation. In person, your words, your body language, and even the way you're dressed convey seriousness, excitement, or whatever the tone of your presentation is. Slide contenteven if you choose your words and graphics carefullyisn't nearly as good at generating an emotional response. If tone is important, consider adding voiceover narration or a soundtrack.

  • The flow and content of your presentation. When you let your audience initiate and control the pace of your slideshow by adding links and actions to your slides, they can hop around from slide to slide, skip slides, or even forget to watch your slideshow entirelywhich means the organization of ideas you put together so carefully may be lost. If it's important that your audience watch your slides in order without skipping a single one, use automatic timings.

  • Supporting information. Good slides are concise to the point of terseness. So if slides are all your audience gets to see, there's a good chance they won't get the most out of your presentation. Consider adding voiceover narration, links to supporting information, or both.

  • Q&A. One of the best things about delivering a presentation in person is that it lets you gauge your audience's interest level and comprehension and tailor your talk accordingly . It also lets you clarify points by answering your attendees' questions directly. There's no substitute for a real-time connection between you and your audience, but at the very least you can make sure you include your e-mail address, phone number, and other contact information as appropriate on one of your slides.

Keep in mind, too, that if you're running your slideshow on a kiosk, you want to amp up the bling . Add images, sound tracks, video clips, voiceover narrations , and animated transitions. Why? Because your slideshow needs to be able to capture a walk-by audience's attention and hold it just the way you would if you were there to present it.





PowerPoint 2007
PowerPoint 2007
ISBN: 1555583148
EAN: N/A
Year: 2006
Pages: 129

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