Working with Graphics


Publisher comes with a collection of ready-made graphics, called clip art , that are suitable for many different types of publications. In this topic, you ll use a couple of these clip art images in the brochure so that you can see how easy it is to import graphics into your publications .

Replacing a Placeholder Graphic

The left panel of page 2 of the brochure includes a placeholder graphic of tomatoes, with a placeholder caption. Follow these steps to replace this graphic with a more appropriate one:

1. Scroll to the left panel on page 2, and click the graphic placeholder (the tomatoes) to select it.

Publisher selects both the graphic and its caption because they are grouped together.

2. Double-click the tomatoes graphic to display the Insert Clip Art task pane, and then click the Clip Organizer link in the See also area at the bottom of the task pane.

The Clip Organizer stores folders containing hundreds of graphics organized in categories in the Collection List. (You can also find video and audio files in these folders.)

3. When the Clip Organizer window appears, click the plus sign to the left of the Office Collections folder.

The Office Collections category appears in the Collection List, and the screen now appears as shown in this graphic:

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4. Scroll almost to the bottom of the Office Collections list, and click the Weather folder.

The right pane displays thumbnails of the graphics that belong to the Weather category, as shown in this graphic:

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The two choices available for Weather don t really seem appropriate for an adventure travel brochure, so let s look in another area of the Clip Organizer.

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Other graphic options

When you click a graphic s arrow to drop down its menu, the other commands available allow you to preview the selected graphic in a separate window and examine its properties, add a copy of the clip to the Favorites category or any other Clip Organizer folder, and find clips of a similar type. In addition, you can open the clip in another publication, click the Tools on the Web command to access Microsoft s Media Resources web page, and edit the clip s keywords (the terms that describe each clip and that enable you to search for clips related to a specific topic).

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Inserting graphics from other sources

To insert a graphics file from a source other than the Clip Organizer, click the Picture Frame button on the Objects toolbar, and with the resulting cross-hair pointer, draw a frame where you want the picture. When you release the mouse button after drawing the new frame, the Insert Picture dialog box that appears. Browse to the graphics file you want, and then double-click the file to insert it. Publisher can import a variety of graphics formats; look in the Files of type drop-down list in the Insert Picture dialog box to see them.

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Inserting scanned images

Scanning an image stores a digital representation of the image as a graphics file. You can then insert it into a publication and move, resize, and crop it just like any other graphics file. If a scanner is attached to your computer, you can insert a scanned image into a publication directly from the scanner. (See Publisher s Help feature for more information.) If you don t have a scanner, you can take photographs or other images to a copy center or photo lab to have them scanned and then insert the resulting graphics file (see the tip entitled Inserting graphics from other sources ).

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5. Click the plus sign to the left of the Web Collections folder, and then if necessary, click the plus sign to the left of the Microsoft Office Online folder.

6. Scroll down the Microsoft Office Online list, and click the Weather folder.

As you can see in this graphic, the Weather category in the Microsoft Office Online folder offers many more choices:

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7. Scroll through the Weather graphics, point to the orange sun, and click the arrow that appears to the graphic s right.

The menu shown in this graphic appears:

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8. Click Copy on the menu, and then close the Clip Organizer window by clicking its Close button. When Publisher asks whether you want to keep the copied graphic on the Clipboard, click Yes .

9. Select the tomatoes graphic, right-click it, and then click Paste to replace the tomatoes with the sun.

The brochure now looks as shown in this graphic:

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10. To give the new graphic a caption, select the caption placeholder and type Enjoy clear skies and sunshine almost year-round.

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Placing graphics anywhere

Many of Publisher s templates include graphic placeholders that you can double-click and replace with graphics of your own. If you want to add a graphic to a page that doesn t have a placeholder, click the Clip Organizer Frame button on the Objects toolbar to open the Insert Clip Art task pane. You can then find the graphic you want and insert it where you want. After you insert a graphic, you can move, resize, or customize it as usual.

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Adding clips to Clip Organizer

The first time you display the Insert Clip Art task pane, Publisher might display the Add Clips to Organizer dialog box, asking if you want to catalog your media files. If you click the Now button, Publisher scans your hard drive for picture, sound, and movie files, and adds any files it finds to the Clip Organizer so that you can insert them as you would any other clip art files. To specify the folders you want Publisher to search in, click the Options button in the Add Clips to Organizer dialog box, select the check boxes of the folders you want, and then click Catalog. If you d rather not catalog any files at this time, click the Later button in the Add Clips to Organizer dialog box. (To keep the dialog box from reappearing, you can select the Don t show this message again check box.)

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Searching for a Graphic

When you first opened the Clip Organizer, you might have noticed the Search button. Graphics stored in the Clip Organizer have one or more descriptive terms, called keywords, associated with them. Rather than scroll through the hundreds of graphics in the Clip Organizer, you can click the Search button and enter a keyword or two in the Search text box to locate a specific clip art graphic. You can also search for clips directly in the Insert Clip Art task pane, without opening the Clip Organizer window. In this procedure, you ll use the Insert Clip Art task pane to look for a graphic that represents fossils, and insert it on the left panel of the brochure s first page. Let s get going:

1. With the Insert Clip Art task pane still open, move to the left panel of page 1, scroll the grapes graphic placeholder into view, click the graphic to select it and its caption, and then click the graphic a second time.

The graphic s handles appear as dark gray circles.

2. Click an insertion point in the Search text box, type fossils , and press the Enter key.

The results are shown in this graphic:

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Displaying a graphic s keywords

To see a list of all the keywords attached to a graphic, you can click the graphic s arrow, click Edit Keywords on the drop-down menu, and examine the Keywords for current clip list on the Clip by Clip tab of the Keywords dialog box.

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If the results of a search don t identify a graphic you can use, you can click the Modify button under the search results and then enter a different word in the Search text box.

3. Click the animal skull graphic (the first graphic in the first row) in the first row.

Publisher replaces the grapes with the animal skull graphic.

4. Scroll the brochure s right panel into view, and click the sunflowers graphic placeholder to select it. Then repeat steps 2 and 3 to search for and insert a new graphic using the keywords desert landscape .

We chose the desert scene in the first column of the last row.

Information about  

Importing graphics from other sources, page 96

5. Close the Insert Clip Art task pane.

At 66% magnification, the results appear as shown in this graphic:

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Finding similar clips

If you see a graphic with a style you like in the Clip Organizer window or the Insert Clip Art task pane s search results, you can click the graphic s arrow and then click Find Similar Style on the menu. Publisher then displays graphics drawn in the same style as the selected graphic.

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Searching for clips online

If you are connected to the Internet, you can click the Clips Online link at the bottom of the Insert Clip Art task pane to access additional clips available on Microsoft s web site. After you click Clips Online, Publisher starts your web browser and connects you to the Microsoft Design Gallery Live web site. Read through the End User License Agreement if it appears, and then click the Accept button to display the Design Gallery Live page. Follow the instructions on the page to search for and download a graphic that suits your needs. The downloaded graphic is then automatically added to the Downloaded Clips folder and any other applicable categories of the Clip Organizer.

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Sizing and Positioning a Graphic

Like other objects in Publisher, you can easily size and move clip art graphics in a publication. Follow these steps to reposition the desert graphic and change the size and location of the fossil graphic:

1. Check that the desert graphic is still selected, and then drag it to the right until it is approximately centered over the row of dots.

2. Scroll the brochure s left panel into view, and click the fossil graphic to select it.

3. Point to the fossil graphic s upper-right handle, and when the pointer changes to a double-headed arrow with the word RESIZE , drag up and to the right to increase both the height and width about .5 inch.

4. Next drag the graphic to the right until the right edges of both the graphic and caption frames are aligned with the right edges of the text frames above and below them.

5. With the fossil graphic and its caption selected, click Nudge and then Right on the Arrange menu.

Publisher nudges the graphic and its caption a tiny bit to the right.

6. Repeat step 5 until the right edges of the graphic and caption frames are exactly aligned with the right edges of the other text frames on the panel.

7. Click the caption placeholder to select it, press Ctrl+A if necessary to select all the text, and type Adventure Works is the only company offering fossil digs in the Mojave Desert .

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Flowing text around graphics

By default, text flows around a graphic using the Square wrapping style, which fits any text surrounding the graphic around the graphic s square frame. To have text flow around the graphic with a different wrapping style, select the graphic, click Picture on the Format menu, and display the Layout tab. In the Wrapping Style area, the Tight option wraps the text tightly around the actual graphic, instead of its frame. The Through option allows the text to flow behind and be visible through the graphic. The Top and Bottom option wraps the text above and below the graphic, with no text to the right or left of it. Finally, the None option removes all text wrapping so that the graphic sits on top of and obscures the text.

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8. Center the caption, rebreak the first line to the left of is , and rebreak the fourth line to the left of Desert .

9. Click outside the graphic to deselect it.

The results are shown in this graphic, at 75% magnification:

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Cropping graphics

To display only a specific part of a graphic, you can make the graphic s frame smaller without scaling the graphic, so that the part of the graphic you don t want to see is hidden, or cropped. For example, to crop half an inch off the right side of the desert graphic, you would select the graphic and then click Picture on the Format menu to display the Picture tab of the Format Picture dialog box. In the Crop from area, type 0.5 in the Right box, and then click OK.

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Scaling Cropping

When you change the size of a graphic s frame, Publisher scales the graphic to fit the new frame size. You can also scale a graphic to a specific percentage (for example, 50% of its current size), and Publisher resizes the frame accordingly . To scale a graphic, select it, click Picture on the Format menu, click the Size tab in the Format Picture dialog box, enter a percentage in the Height or Width box in the Scale area, and click OK. (If you select the Relative to original picture size check box and then enter a percentage in the Height or Width box, Publisher enters the same value in the other box for you so that the picture s original proportions are retained.) Click OK to close the Format Picture dialog box and apply the scaling changes to the graphic.

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Changing a Graphic s Color

As you recall, you already added a logo to the right panel of the brochure. However, you still need to replace the logo s graphic placeholder and then make sure the graphic has a coordinating color. Follow these steps:

1. Zoom to 200% , and scroll the logo at the bottom of the right panel into view. Then double-click the graphic placeholder (the pyramid) to open the Insert Clip Art task pane.

2. In the Search text box, type compasses , and then press the Enter key.

3. When Publisher displays the search results, find and click the stylized black-and-white compass symbol.

Publisher replaces the pyramid graphic with the compass clip, as shown in this graphic:

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Graphic coloring options

There are a few other ways you can adjust the color of a graphic. On the Picture tab of the Format Picture dialog box, you can click options in the Color drop-down list to change a picture to grayscale, pure black and white, or washout. (Washout causes a graphic to appear like a watermark.) You can also drag the Brightness and Contrast sliders to adjust a graphic s brightness or contrast, which are set to 50% by default. In the Recolor Picture dialog box, you can choose to recolor an entire picture, as we ve shown you, by clicking the desired option in the Color drop-down list. If none of the colors in the list appeals to you, click More Colors to display the Colors dialog box, where you can choose from an expanded color palette or create your own custom color. You can also recolor only the colored portions of the graphic, leaving the black portions as they are, by selecting the Leave black parts black option. If you don t like your changes and want to restore a graphic to its original appearance, click the Restore Original Colors button.

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Putting borders around graphics

Some Clip Organizer graphics come with borders around them and some don t. To surround a graphic (or any other object) with a border, select the graphic, click the Line/Border Style button on the Formatting toolbar, and then make a selection from the available line and border styles. You can also click More Lines to display the Format Picture dialog box, click the Colors and Lines tab, customize the line appearance, and click OK.

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4. Close the task pane, and then right-click the selected graphic, and click Format Picture on the shortcut menu.

5. When the Format Picture dialog box appears, make sure the Picture tab is displayed, and then click the Recolor button.

The Recolor Picture dialog box appears, as shown here:

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6. Click the down arrow to the right of the Color box, and then click the Blue box.

Publisher changes the graphic s color in the Preview box so that you can see the effects of your change.

7. Try the other colors, finishing up by clicking the Red box in the Color drop-down list.

8. Click OK twice to close the two dialog boxes.

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Using BorderArt

You can use BorderArt to put a graphical border around a text or picture frame. Select the text box or graphic, click the Line/Border Style button on the Formatting toolbar, and click More Lines. In the Format Picture or Format Text Box dialog box, click the BorderArt button on the Colors and Lines tab. In the BorderArt dialog box, select a border graphic from the Available Borders list, viewing the effects in the Preview pane on the right. If none of the styles fits your needs, click the Create Custom button to select a border graphic from the Clip Organizer window or another source. (Only simple graphics are candidates for BorderArt.) Give the new custom border a name , and click OK to add it to the Available Borders list. (You can also delete or rename any border in the list by selecting it and clicking the appropriate button.) When you have selected the border you want, click OK twice to apply it to your selected frame.

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Online Traning Solutions - Quick Course in Microsoft Publisher 2002
Online Traning Solutions - Quick Course in Microsoft Publisher 2002
ISBN: N/A
EAN: N/A
Year: 2003
Pages: 76

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