Opening Outlook


Before you can do anything in Outlook, you first need to get it up and running. What happens when you open Microsoft Outlook for the first time depends on your computer setup.

If your computer is not connected to a network, you will probably connect to the Internet via a modem of some sort , and you will need to set up an account with an Internet service provider (ISP) before you can access the Internet or send and receive e-mail messages. To set up your account, you will need to obtain the names of your incoming and outgoing e-mail servers from your ISP, and you ll need to provide information about yourself such as your name, e-mail address, account name , and password.

To open Outlook on a stand-alone computer, double-click the Microsoft Outlook icon on the desktop to start the program. If Outlook is not yet configured for your computer, the Outlook 2002 Startup Wizard appears to help you set it up. Click Next to move to the wizard s second page, and with Yes selected to indicate that you want to create an e-mail account, click Next again. Select the type of server specified by your ISP, click Next, enter the information requested , and click Next again. (If you don t have all the necessary information, call your ISP and ask for it. If you are unsure about any of the information, click the Help button to get assistance.) Click Finish to complete the process.

If your computer is connected to a network that uses Exchange, your network handles your internal and Internet e-mail and other services. For this process to work, you need to have an Outlook account on the network.

To open Outlook on a networked computer, double-click the Microsoft Outlook icon on the desktop to start the program. If you do not yet have an Outlook account, the Outlook 2002 Startup Wizard appears. Complete the wizard s pages by entering the requested information, clicking Next to move from page to page, and clicking Finish on the last page. (You will need information from your network administrator to complete this process.) If Outlook displays the User Name dialog box, enter your name and initials , and click OK. Then maximize the Outlook window.

start sidebar
Automatically starting Outlook

To have Outlook (or any other program) start automatically every time you turn on your computer, you can add Outlook to the Startup sub-menu. Then the next time you start Windows, Outlook will be ready and waiting for you.

end sidebar
 

The Outlook window should look something like the one shown in this graphic:

click to expand

As you can see, the Outlook window is divided into a workspace on the right and a bar on the left, called the Outlook bar , which displays one of three groups of shortcuts. Currently the Outlook Shortcuts group , which contains icons for Outlook s various components , is displayed. You change the contents of the workspace by clicking these icons. Clicking the down arrow at the bottom of the Outlook bar brings more icons into view. Clicking the My Shortcuts button at the bottom of the Outlook bar closes the Outlook Shortcuts group and displays icons for the e-mail folders instead. Similarly, clicking the Other Shortcuts button closes the open group and displays icons for various folders on your computer. You might want to take a moment to explore Outlook s icons, and then we ll move on to look at some of its individual components.

start sidebar
Customizing the Outlook bar

You can hide the Outlook bar by right-clicking it and clicking Hide Outlook Bar on the shortcut menu. Then to move from one Outlook component to another, click the down arrow in the workspace title bar, and select the desired component from the folder list that appears. Or you can click Go To on the View menu and then select a destination from the submenu. Redisplay the Outlook bar by clicking that option on the View menu. You can display large or small icons on the Outlook bar by rightclicking it and clicking the appropriate command. You can make the Outlook bar wider or narrower by pointing to its right border and dragging to the right or the left. You can add folders to the Outlook bar so that you have ready access to documents you work with regularly. To add a folder, click the Other Shortcuts button on the Outlook bar, click the My Documents icon, navigate to the folder you want to have access to, click the folder, and drag it to the Other Shortcuts group. You can move a folder or files between groups by clicking the item you want to move and dragging it to the appropriate group button on the Outlook bar.

end sidebar
 



Online Traning Solutions - Quick Course in Microsoft Office XP
Online Traning Solutions - Quick Course in Microsoft Office XP
ISBN: N/A
EAN: N/A
Year: 2003
Pages: 116

flylib.com © 2008-2017.
If you may any questions please contact us: flylib@qtcs.net