Previewing a Report

Previewing a Report

In the database window, click the report you want to preview to select it.

Click the Preview button.

The report is displayed onscreen. If necessary, maximize the window by clicking its Maximize button.

Click the Page buttons to move to other pages in the report.

INTRODUCTION When designing your report, it's hard to get a good sense of how all those controls will translate to the printed page. When you want to see how your report will look when printed or displayed, you can preview it. With reports , previewing is the same as opening.

To zoom in, click the area of the report you want to view. Access zooms in on the area you clicked. To zoom back out, click anywhere in the preview.

To view multiple pages side-by-side, click the Two Pages or Multiple Pages button. If you click Multiple Pages , drag across the palette to select the number of pages to display.

You see several pages displayed at once. Click the Close button to close the report.

Printing a Report

After you open the report you want to print, open the File menu and choose Print .

The Print dialog box opens. To select a printer other than the default, click the down arrow next to the Name field and select a printer from the list that appears.

INTRODUCTION Most reports are created with the purpose of printing them. After you have created and formatted your report, set up the page, and checked its appearance by previewing it, you are ready to print.

TIP Previewing First Because you can't really get a good idea of how the report will look from within Design view, it's a good idea to preview the report first. Make any necessary modifications, preview again, and then print.

In the Print Range area, specify the pages in the report that you want to print (the default setting is All ).

To print more than one copy of the report, type the number of copies you want in the Number of Copies field.

Click OK . The report is printed.

Part 8. Managing Your Database

Now that you have learned how to create many different types of database objects, including forms, queries, tables, reports , and the like, it's time to step back and look at the database as a whole. This part covers common tasks you'll need to perform to maintain your database, including renaming an object, deleting an object, and securing your data with a password.

In addition, this part covers setting up relationships among the tables in your database. Access is a relational database and rather than include one huge table, you'll find it better to create several smaller, more focused tables, and then link or relate the tables together as needed. Using various tables, you can create queries, forms, and reports that pull data from several of these tables.