Changing PowerPoint s Program Options


Changing PowerPoint's Program Options

PowerPoint contains a large assortment of customizable program settings. Some of these settings make purely cosmetic changes to the interface, whereas others enable or disable timesaving or safety features. You can access most options by selecting Office image from book PowerPoint Options and working in the PowerPoint Options dialog box, as you saw in Figure B-1. Click a category in the PowerPoint Options dialog box along the left side, and then set the options that you want. Table B.1 lists all of the options, divided by category (or most of them, anyway; depending on the language, you may have a few extra options or be missing a few).

Table B.1: PowerPoint Options
Open table as spreadsheet

Section

Option

Description

Category: Personalize

Top Options for Working with PowerPoint

Show Mini Toolbar on Selection

Shows or hides the floating mini toolbar when you select text.

 

ScreenTip Scheme

Determines how detailed the ScreenTips are when you hover the mouse pointer over a command or button.

 

Enable Live Preview

Shows a preview of a setting when you move your mouse pointer over it in a gallery. For example, if you hover over a different theme on the Design tab, the slide shows it in the background, behind the open menu.

 

Show Developer Tab in the Ribbon

Turns the Developer tab on or off, from which you can access commands for macros and ActiveX controls.

 

Color Scheme

Enables you to apply different color schemes to PowerPoint (and all Office programs), independently from your color scheme in Windows.

Personalize Your Copy of Office

User Name

Your name appears here; changing this name affects the username that is associated with comments and file properties.

 

Initials

Same as the username, except that it uses only your initials; for example, your initials appear on comments.

 

Choose the Languages You Want to Use with Office

Installs additional language-editing packs, so that you can use spell-checkers and research tools in other languages than your default language.

Category: Proofing

  

AutoCorrect Options

Change how PowerPoint Corrects and Formats Text as You Type

Click the AutoCorrect Options button here to access and configure AutoCorrect, as described in Chapter 8, Correcting and Improving Text.

When Correcting Spelling in Office Programs

Ignore words in UPPERCASE
Ignore words that contain numbers
Ignore Internet and file addresses
Flag repeated words
Enforce accented uppercase in
French Suggest from main dictionary only
Custom Dictionaries
French modes

Use these check boxes to adjust the spelling check, as described in Chapter 8. The options here affect all Office applications.

When Correcting Spelling in PowerPoint

Check spelling as you type Use contextual spelling Hide spelling errors

Use these check boxes to adjust the spelling check, as described in Chapter 8. The options here affect only PowerPoint.

Category: Save

  

Save presentations

Save files in this format

Sets the default file format for new presentations.

 

Save AutoRecover information every XX minutes

Enables PowerPoint to AutoSave your changes, so that PowerPoint may be able to restore them in the event of a system crash.

 

Default file location

Sets the location that appears by default in the Save As dialog box.

Offline editing options for document management server files

Save checked-out files to

When you check out a file from a document server, this option allows you to specify whether the draft is stored locally or back to the Web.

 

Server drafts location

When you check out a file from a document server, and you choose to save a local copy, this option determines the location of that local copy.

Preserve fidelity when sharing this presentation

Embed fonts in the file

Packages the fonts with the presentation file so that when the presentation is shown on a computer that does not have these fonts, it still displays correctly.

Category: Advanced

  

Editing Options

When selecting, automatically select entire word

Extends the selection to entire words when you drag to select.

 

Allow text to be dragged and dropped

Enables drag-and-drop moving and copying.

 

Maximum number of undos

Sets the number of undo operations.

Cut, copy, and paste

Use smart cut and paste

Automatically adjusts sentence and word spacing, table formatting, and table formatting, as well as other formatting details.

 

Show Paste Options buttons

If this option is enabled, then when you paste, an icon appears that opens a menu where you can specify paste options.

Display

Number of documents in the Recent Documents list

Controls the number of documents that appear on the right side of the Office menu.

 

Show all windows in the taskbar

Uses a separate icon for each presentation in the taskbar.

 

Show shortcut keys in ScreenTips

Includes shortcut keys when you move your mouse over a command or button.

 

Show vertical ruler

Includes the vertical ruler when the Ruler is enabled (from the View tab).

 

Open all documents using this view

Chooses the default view with which to open presentations.

Slide Show

Show menu on right-mouse click

Enables the right-click menu in Slide Show view.

 

Show popup toolbar

Enables the pop-up toolbar in Slide Show view.

 

Prompt to keep ink annotations when exiting

When exiting from Slide Show view after using ink annotations, this option asks whether you want to save them.

 

End with black slide

Displays a black screen after the final slide (otherwise, it returns to Normal view).

Print

Print in background

Enables print spooling, so that PowerPoint is freed up faster to continue working.

 

Print TrueType fonts as graphics

Sends TrueType fonts to the printer as graphics rather than as fonts.

 

Print inserted objects at printer resolution

When an object has a different resolution than the printer, this changes the object to match the printer resolution.

 

High quality

Enables high-quality printing, including minor improvements such as printing text shadows.

When Printing This Document

Use the most recently used print settings OR Use the following print settings

Selects whether to remember print settings or to use settings that you specify.

Save

Link sounds with file size greater than

Sets a threshold over which a sound file will not be embedded in the PowerPoint file.

General

Provide feedback with sound

Enables sound with visual notifications, such as alerts when a process is complete.

 

Show add-in user interface errors

Turns on RibboxX-related error messages.

 

Web Options

Opens a dialog box where you can adjust settings for saving in HTML format.

 

Service Options

Opens a dialog box for setting customer feedback options.

Category: Customization

  

Customization

Customize the Quick Access Toolbar

Customizes the QAT, as described earlier in this Appendix

Category: Add-Ins

  

Add-Ins

(List)

Displays the installed add-ins.

 

Manage

Selects an add-in category. You can then click Go to manage this category.

Category: Trust Center

  

Protecting Your Privacy

Show the Microsoft Office PowerPoint privacy statement Microsoft Office Online privacy statement Customer Experience Improvement Program

Hyperlinks to information, regarding how Microsoft collects information from you as you use the product

Security & More

Microsoft Windows Security Center Microsoft Trustworthy Computing

Hyperlinks to information about security on Office Online

Microsoft Office PowerPoint Trust Center

Trust Center Settings

Opens a dialog box in which you can configure the Trust Center, as described later in this Appendix

Category: Resources

  

N/A

Check for Updates

Connects to Microsoft Office Online to look for program updates, and offers to install any that it finds.

 

Diagnose

Checks your Office installation for problems, and offers to repair them.

 

Contact Us

Displays information about how to contact Microsoft for free or for-pay technical support.

 

Activate

Connects to the activation server to activate your copy of Office. You are periodically reminded to connect to the server until you do it, and a certain number of uses, Office will not work until you do it.

 

Go Online

Opens the Microsoft Office Online Web site in your default browser.

 

About

Displays information about your copy of PowerPoint, including serial number, version number, and registered owner.




Microsoft PowerPoint 2007 Bible
Microsoft Powerpoint 2007 Bible
ISBN: 0470144939
EAN: 2147483647
Year: 2007
Pages: 268
Authors: Faithe Wempen

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