Hiding Slides for Backup Use


You may not always want to show every slide that you have prepared. Sometimes it pays to prepare extra data in anticipation of a question that you think someone might ask, or to hold back certain data unless someone specifically requests it.

By hiding a slide, you keep it filed in reserve, without making it a part of the main slide show. Then, at any time during the presentation when (or if) it becomes appropriate, you can display that slide. Hiding refers only to whether the slide is a part of the main presentation's flow; it has no effect in any other view.

EXPERT TIP 

If you have only a handful of slides to hide, go ahead and hide them. However, if you have a large group of related slides to hide, consider creating a custom show for them instead.

Hiding and Unhiding Slides

A good way to hide and unhide slides is in Slide Sorter view because an indicator appears below each slide to show whether it is hidden. This way, you can easily determine which slides are part of the main presentation. In the slide thumbnail pane in Normal view, hidden slides appear ghosted out.

Follow these steps to hide a slide:

  1. Switch to Slide Sorter view.

  2. Select the slide or slides that you want to hide. Remember, to select more than one slide, hold down the Ctrl key as you click the ones that you want.

  3. Click the Hide Slide button on the Slide Show toolbar. A gray box appears around the slide number and a diagonal line crosses through it, indicating that it is hidden.

To unhide a slide, select the slide and click the Hide Slide button again. The slide's number returns to normal. You can also right-click a slide and choose Hide Slide or Unhide Slide to toggle the hidden attribute on and off.

EXPERT TIP 

To quickly unhide all slides, select all of the slides (press Ctrl+A) and then click the Hide Slides button twice. The first click hides all of the remaining slides that were not already hidden, and the second click unhides them all.

Showing a Hidden Slide During a Presentation

When you advance from one slide to the next during a show, hidden slides do not appear. (This is what being hidden is about, after all.) If you need to display one of the hidden slides, follow these steps:

  1. In Slide Show view, open the Screen menu, either by clicking the Screen icon or by right-clicking anywhere in the screen.

  2. Choose Go to Slide, and then choose the slide to which you want to jump. Hidden slides show their slide numbers in parentheses, but you can access them like any other slide, as shown in Figure 20.8.

    image from book
    Figure 20.8: You can jump to a hidden slide just as you would to any other slide.

EXPERT TIP 

If you already know the number of the hidden slide, then you can simply type the number on the keyboard and press Enter to display it. This also works with slides that are not hidden.

Once you display a hidden slide, you can easily return to it later. When you move backwards through the presentation (using the Backspace key, the left-or up-arrow key, or the on-screen Back button), any hidden slides that you displayed previously are included in the slides that PowerPoint scrolls back through. However, when you move forward through the presentation, the hidden slide does not reappear, regardless of when you viewed it previously. You can always jump back to it again using the preceding steps.




Microsoft PowerPoint 2007 Bible
Microsoft Powerpoint 2007 Bible
ISBN: 0470144939
EAN: 2147483647
Year: 2007
Pages: 268
Authors: Faithe Wempen

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