Section 6.10. Enabling Emailed Submissions

6.10. Enabling Emailed Submissions

If your company uses Exchange Server, you can create document libraries that automatically add documents emailed to an address. Before you can use this feature, your Exchange Server administrator must:

1. Create a public folder .

2. Grant read access to the application pool account used by your SharePoint virtual server in IIS .

3. Grant an email distribution list permission to post to the public folder .

4. Create an email address for the public folder and enable the public folder to receive email messages .

Once the public folder is configured, your SharePoint Server administrator must enable the email-enabling feature:

1. From SharePoint Central Administration, choose Configure virtual server settings the virtual server to enable Virtual server general settings. SharePoint displays the general settings page .

2. Choose OK to make the change .

animal 6-14. Enabling email to document libraries from SharePoint Central Administration

Once these major administrative steps are complete, you can enable individual libraries to accept documents by email. To do that:

1. Navigate to the library .

2. Choose Modify settings and columns Change advanced settings. SharePoint displays the advanced library settings page. If you dont see this link, email submissions have not yet been enabled for the site .

3. In the E-Mail Settings section, enter the path to the Exchange public folder from which the library should get emailed documents (Figure 6-18) .

4. The path is relative to the root location shown in Figure 6-14, so if the library's public Exchange folder is http://wombat1/public/SharedDocs, enter /SharedDocs . Each public folder is associated with an email address in Exchange. Members can now submit files to the library by emailing them as attachments to that address .