Section 6.4. Adding Document Properties


6.4. Adding Document Properties

When you add a document to a library, SharePoint reads the document's Title property and adds that information to the list. To see the title in the default view of the list:

  1. Choose Modify settings and columns All Documents (in the Views section). SharePoint displays the Edit View page .

    1. Navigate to the library and choose Edit Properties from the document's Edit menu .

    2. Change the Title property and choose Save and Close .

    3. Open the document in Word .

    4. Choose File Properties, change the title, and choose OK .

    5. Return to the SharePoint document library and refresh the page to see the change .

    Figure 6-7 illustrates the connection between the properties in SharePoint and Word.

    Title is the only built-in property that SharePoint maintains in this way, but you can add custom properties in SharePoint to keep additional information synchronized between the library and the documents it contains. For example, to add a Keywords custom property to the library:

    1. Navigate to the library and choose Modify settings and columns Add a new column. SharePoint displays the Add Column page .


    2. animal 6-8. Saving a document with a custom SharePoint property

      After the custom property is set, you'll see the prompt shown in Figure 6-8 any time you choose File Properties while editing the document, but Word adds a File Properties button that you can click if you want to see the standard Word Properties dialog box. The Keywords property is actually stored as a Word custom property named Keywords0 .

      SharePoint synchronizes document library columns with property settings in the document whenever the document is saved to the library. Microsoft calls this property promotion which is a useful search term for finding the details on how it works.



Essential SharePoint
Essential SharePoint 2007: A Practical Guide for Users, Administrators and Developers
ISBN: 0596514077
EAN: 2147483647
Year: 2005
Pages: 153
Authors: Jeff Webb

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