Sharing InfoPath Forms

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In this section, we will briefly consider how to share InfoPath forms rather than publish InfoPath form templates.

Saving to a Shared Folder

A very basic (and somewhat limited) way to share an InfoPath form is to save it to a shared folder. Doing so allows others on your network to access the form.

Saving to a shared folder might provide very simple workflows, but it is likely to be suitable only in very small departments. For example, only those on the same network will have access to the form template.

Sending a Form by Email

InfoPath 2003 allows you to share a form by emailing it to one or more colleagues. To use the functionality to include the InfoPath form as MHTML inside the email, you need to have Outlook 2003 installed on the machine on which you are filling out the InfoPath form. If you don't have Outlook 2003, you can send the saved form as an email attachment.

To send a form to a colleague, click the Send to Email Recipient button in the toolbar (see Figure 9.12). The Outlook 2003 client opens with the form embedded in the body of the email message (see Figure 9.13), so you can add recipient email addresses and any other relevant information.

Figure 9.12. The Send to Email Recipient button.

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Figure 9.13. The ADO Developer Sample Form, ready to send by email.

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If you don't have Outlook 2003, you can send an InfoPath form to a colleague by saving the form to your machine's filesystem and then using the attachment functionality of your email client to attach the form to the email message. Of course, the MHTML version of the form is not included in the body of the email message.

EMAIL ATTACHMENT DOESN'T ARRIVE

InfoPath allows you to send InfoPath forms as email attachments. If you are unable to successfully send an InfoPath form as an email attachment to some recipients, remember that some server software disallows files with unknown file extensions.


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Microsoft Office InfoPath 2003 Kick Start
Microsoft Office InfoPath 2003 Kick Start
ISBN: 067232623X
EAN: 2147483647
Year: 2004
Pages: 206

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