Choosing Menu and Dialog Box Options


A menu is a list of related commands or options, located at the top of the window. For example, the Edit menu contains commands for editing a document, such as Delete and Cut. You can right-click a word or object to open a shortcut menu , which contains menu commands related to the specific item. Clicking a menu command followed by an ellipsis (...) opens a dialog box (a specialized window), where you choose various options and provide information for completing the command.

Choose Menu Commands

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Click a menu name on the menu bar, or right-click an object (such as a toolbar, spreadsheet cell , picture, or selected text).

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If necessary, click the expand arrow to expand the menu and display more commands.

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Click a menu command you want, or point to the arrow to the right of the menu command to display a submenu of related commands, and then click the command you want.

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Did You Know?

Office personalizes your menus . When you first open a menu, the commands you used most recently appear first. Point to the expand arrow to display the full menu options.

Toolbar buttons and keyboard shortcuts are faster than menu commands . You can learn the toolbar button equivalents of menu commands by looking at the toolbar button icon to the left of a menu command. Keyboard shortcuts (such as Ctrl+V) appear to the right of their menu commands. To use a keyboard shortcut, press and hold the first key (such as Ctrl), press the second key (such as V), and then release both keys.

Choose Dialog Box Options

All dialog boxes contain the same types of options, including:

  • Tabs . Click a tab to display its options. Each tab groups a related set of options.

  • Option buttons . Click an option button to select it. You can select only one.

  • Spin box . Click the up or down arrow to increase or decrease the number, or type a number in the box.

  • Check box . Click the box to turn on or off the option. A checked box means the option is selected; a cleared box means it's not.

  • List box . Click the list arrow to display a list of options, and then click the option you want.

  • Text box . Click in the box and then type the requested information.

  • Button . Click a button to perform a specific action or command. A button name followed by an ellipsis (...) opens another dialog box.

  • Preview box . Many dialog boxes show an image that reflects the options you select.

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Did You Know?

The most common buttons are OK and Cancel . The OK button confirms your selections and closes the dialog box. The Cancel button closes the dialog box without accepting your selections. Some dialog boxes also include the Apply button, which confirms your selections and keeps the dialog box open.



Show Me MicrosoftR Office OutlookR 2003
Show Me MicrosoftR Office OutlookR 2003
ISBN: N/A
EAN: N/A
Year: 2003
Pages: 293

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