Restricting Message Delivery

You can use Information Rights Management (IRM) in Office 2003 programs to provide restricted access to Office documents. In Outlook, you can use IRM to create messages with restricted permission to help prevent messages from being forwarded, printed, copied , or edited by unauthorized people. If you attach an Office document to a message, the document also contains the restriction. IRM uses a server to authenticate the credentials of people who create or receive documents or e-mail with restricted permission. For Microsoft Office users without access to one of these servers, Microsoft provides a free trial IRM service, which requires a .NET Passport.

Set Up Information Rights Management

Click the Mail button on the Navigation pane, and then click the New button.

Click the File menu, point to Permission, and then click Restrict Permission As.

Click Yes to download and install IRM.

Upon completion, the Service Sign-Up Wizard opens.

Click the Yes, I Want To Sign Up For This Free Trial Service From Microsoft.

Click Next, and then follow the remaining instructions to create a .NET Passport and complete the service sign-up.

Select a user account to create or open content with restricted permission.

Click OK.

Create a Message with Restricted Permission

Click the Mail button on the Navigation pane, and then click the New button.

Click the Permission button on the toolbar.

Click the user with the permissions to create or open restricted content.

Click OK.

A restricted message appears above the address name .