11.7 SharePoint Portal Server Security

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SharePoint Portal Server uses roles to control access to content. Users are assigned the coordinator, author, and reader roles, depending upon their jobs within an organization.

11.7.1 Coordinator

A coordinator manages content in the top-level folder and performs a set of workspace administration tasks, including managing content sources, document profiles, categories, and subscriptions, and customizing the dashboard site. The coordinator also creates indexes of updated content when necessary or schedules this to occur automatically.

A coordinator on a specific folder configures user roles on the folder. The coordinator creates subfolders and adds, edits, and deletes documents from them. Coordinators can also read and delete a document that has been created but is not yet checked in. For enhanced folders, the coordinator selects the appropriate approval process. In addition, the coordinator can undo the check-out of a document or end the publishing process by using the Cancel Publishing or Bypass Approval actions.

11.7.2 Author

An author can add new documents to a folder, edit all documents in the folder, delete any document from the folder, and read all documents in the folder. In an enhanced folder, authors can also submit any document for publishing. An author can create, rename, and delete folders. When you create a new folder, it inherits the roles and folder policies from the parent folder. However, the author cannot change the roles or the approval policy on folders he or she creates.

11.7.3 Reader

A reader can search for and read documents but cannot add them to the workspace. By default, all folder users have read permissions. In an enhanced folder, readers can view only folders and published versions of documents. Enhanced folders provide increased document management functions, including approval routing and version control. A reader cannot check out, edit, or delete workspace documents and cannot view draft document versions.

By default, SharePoint Portal Server assigns the Windows 2000 Everyone group to the reader role for all folders in the workspace when it creates the workspace.

SharePoint Portal Server also offers the option of denying a user access to specific files or documents.

Discussing a document without modifying its content can be time consuming. SharePoint Portal Server uses Web discussions, which allow simultaneous discussions between reviewers and authors. Comments are stored as threaded conversations, grouping comments and replies together. With all comments grouped into a single place, document authors no longer need to compile hand-written comments from reviewers or comments sent through individual e-mail messages.



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Microsoft  .NET. Jumpstart for Systems Administrators and Developers
Microsoft .NET: Jumpstart for Systems Administrators and Developers (Communications (Digital Press))
ISBN: 1555582850
EAN: 2147483647
Year: 2003
Pages: 136
Authors: Nigel Stanley

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