Making Layout Choices

3 4

Depending on the specific characteristics of the document you create, you might need to make layout choices that affect the number of columns you use, the settings you choose for headers and footers, text alignment, line numbering, and more. The Layout tab of the Page Setup dialog box brings all those options together so that you can make your choices in one place.

Section Selection

Word gives you the option of choosing where you want your new sections to begin. Whenever you choose the This Point Forward option in the Apply To drop-down list, Word begins a new section and applies the page settings you've selected. Display your section choices by clicking the Section Start down arrow on the Layout tab of the Page Setup dialog box. Then select your choice from the displayed list:

  • Continuous begins the new section at the insertion point.
  • New column starts a new column when you elect to begin a new section.
  • New page jumps to a new page to begin a new section.
  • Even page moves to the next even page to begin a new section.
  • Odd page moves to the next odd page to begin a new section.

For more information on working with sections, see Chapter 9, "Formatting Columns and Sections for Advanced Text Control."

Controlling Header and Footer Placement

Headers and footers are an important part of longer documents. You'll use headers and footers to provide readers with important information about the publication, which could include the title, the author, the page number, and other data items. When you want to create headers and footers that are different for odd and even pages, you enter that setting in the Page Setup dialog box. Here are the steps:

  1. Choose File, Page Setup to display the Page Setup dialog box.
  2. Click the Layout tab. Make your selections in the Headers And Footers section. You have three options:
    • Different Odd And Even enables you to create headers and footers that are different for right and left pages. This would allow you, for example, to place the page numbers in the outside bottom corner of every page, whether you're printing an odd or even page.
    • Different First Page enables you to disable the display of headers or footers on the first page. Or, if you prefer, you can enter header or footer information that prints on only that page.
    • From Edge controls the amount of spacing between the edge of the page and the headers and footers. To enter this setting, type in the value box or use the up and down arrow buttons to adjust the measurement.

Aligning Sections Vertically

Word also gives you the option of indicating how you want the text between the top and bottom margins of your page to be aligned. On the Layout tab of the Page Setup dialog box, click the Vertical Alignment down arrow to see a list of your choices. You can choose Top, Center, Justified, or Bottom. If you click Center, for example, Word will center the document between top and bottom margins. If you choose Bottom, Word aligns text with the bottom margin.

Adding Line Numbers

If you're working on a document that requires line numbering, you can use Page Setup settings to add the numbers automatically. As with the other settings, you can choose whether you want to number the entire document or a selected section. To turn on line numbering, follow these steps:

  1. Choose File, Page Setup. The Page Setup dialog box is displayed.
  2. Enter Margins, Paper, and Layout settings as needed.
  3. On the Layout tab, click the Line Numbers button. The Line Numbers dialog box appears, as Figure 21-4 shows.

    figure 21-4. in the line numbers dialog box, you can elect to add line numbering for a section or for the entire document.

    Figure 21-4. In the Line Numbers dialog box, you can elect to add line numbering for a section or for the entire document.

  4. Select the Add Line Numbering check box. In the Start At box, type the number with which you want numbering to begin.
  5. In the Numbering section, click Restart Each Page if you want each page to be individually numbered, Restart Each Section if you want the numbering to begin again with each subsequent section, or Continuous if you want numbers to increase throughout the document.
  6. Click OK to close the Line Numbers dialog box and return to the Page Setup dialog box. Click OK to close the Page Setup dialog box.

Inside Out


If you've created heading styles that extend all the way to the left margin of your page, you might find them truncated when you add line numbering. You can fix this by displaying the Line Numbers dialog box and changing the From Text setting. By default, From Text is set to Auto, but by increasing the amount of space between numbering and text, you can make room for both line numbering and headings.

Creating a Page or Section Border

If you want to set up the page and section borders for your document while you're taking care of the rest of your page settings, you can do so in the Page Setup dialog box. Click the Layout tab, and click the Borders button. The Borders And Shading dialog box appears; here you can make the selections you want for the border.

For full coverage about this process, see Chapter 24, "Drawing Attention to your Document with Borders and Shading."



Microsoft Word Version 2002 Inside Out
Microsoft Word Version 2002 Inside Out (Inside Out (Microsoft))
ISBN: 0735612781
EAN: 2147483647
Year: 2005
Pages: 337

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