List of Figures

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Chapter 1: Gearing Up with Word 2003

Figure 1-1: Word's new look is an inviting interface with a Getting Started task pane, ready to take you to the Web or open a new or existing document.

Figure 1-2: A personalized menu appears first in a short form; when you click the Expand button and select a command, it's automatically shown on the menu.

Figure 1-3: The shortcut menu displays commands that are related to the task you're carrying out and the type of data with which you're working.

Figure 1-4: The shortcut menu for a graphical object shows a different collection of commands.

Figure 1-5: If you don't mind giving up the screen real estate, you can display the list of function keys at the bottom of the work area.

Figure 1-6: The new Reading Layout view in Word 2003 enables you to scan a document quickly without scrolling.

Figure 1-7: The Document Map lets you see both structure and content at the same time.

Figure 1-8: Full Screen gives you the maximum amount of room on the screen for text entry and editing.

Figure 1-9: Click the Zoom arrow to display the list of choices. Click your choice to make the change.

Figure 1-10: Clicking the split box and dragging it down opens a second display window at the pointer position. You can then scroll through the document to locate the text you need.

Figure 1-11: Compare Side by Side enables you to see what's changed in a document before you merge changes.

Figure 1-12: Setting View options enables you to control the elements that appear on the screen by default.

Figure 1-13: Tools on the Standard toolbar take care of file management, document creation, and editing tasks.

Figure 1-14: Formatting tools enable you to change the look, alignment, and color of text.

Figure 1-15: You can move a toolbar to another position on the screen by dragging it to the new location. If you want to create a floating toolbar, simply leave the toolbar in the document work area.

Chapter 2: Mastering Document Fundamentals

Figure 2-1: The Getting Started task pane provides hyperlinks to Microsoft Office Online resources, a search text box, and links that can expedite opening existing and new documents.

Figure 2-2: The Featured Links view in the task pane displays a changing set of additional hyperlinks from Microsoft Office Online and a Search text box.

Figure 2-3: The Service Options dialog box enables you to control some ways that Word interacts with online resources.

Figure 2-4: The New Document task pane provides a variety of methods you can use to create various types of new documents, including XML documents, Web pages, and e-mail messages.

Figure 2-5: Templates can contain standard text elements and font styles as well as providing placeholder text and graphics—as seen here in the Professional Memo template.

Figure 2-6: The Microsoft Office Online Templates home page provides free templates, arranged by category, that you can open in Office applications and modify to suit your purposes.

Figure 2-7: The Templates dialog box enables you to quickly access standard document templates and wizards installed with Office.

Figure 2-8: The Function Key Display toolbar adjusts to show various options when you press Shift, Ctrl, and Alt alone or in any combination.

Figure 2-9: The Select Browse Object tool enables you to specify how you'd like to browse through a document based on the type of object.

Figure 2-10: By default, the Paste Options smart tag appears whenever you paste an element into your Word document.

Figure 2-11: The Clipboard holds up to 24 items and displays some of the copied and cut items' contents to help you identify the item you want to paste into a document.

Figure 2-12: Whenever the Clipboard is open in an Office application, the Clipboard icon appears in the status area of the Windows taskbar by default.

Figure 2-13: You can delete Clipboard items one at a time, or you can clear the entire Clipboard by clicking the Clear All button.

Figure 2-14: The Formatting toolbar appears by default; it provides quick access to the most frequently used formatting commands.

Figure 2-15: By default, the Font list box displays font names in their respective fonts.

Figure 2-16: When you specify a change to a template's default font, Word shows you which template you are modifying before you complete your changes.

Figure 2-17: E-mail messages open using the formatting specified in the Personal Stationery tab in the E-mail Options dialog box.

Figure 2-18: The Font dialog box enables you to select additional formatting effects as well as format multiple font attributes at one time, including font, size, color, and effects.

Figure 2-19: Word provides a variety of underline styles, including the styles shown here, which you can apply to text by using the Font dialog box.

Figure 2-20: You use the color palette to specify the color you want to apply to selected text.

Figure 2-21: You can drag the color palette by its top bar to display it as a floating toolbar.

Figure 2-22: Word offers a number of font effects that you can apply to existing text.

Figure 2-23: The Change Case dialog box enables you to quickly revise uppercase and lowercase letters.

Figure 2-24: The Character Spacing tab in the Font dialog box enables you to rescale selected text, adjust spacing between characters, and reposition text.

Figure 2-25: The Symbols tab in the Symbol dialog box enables you to browse and insert symbols.

Figure 2-26: The Special Characters tab in the Symbol dialog box provides quick access to special characters.

Figure 2-27: The Customize Keyboard dialog box enables you to assign a custom keyboard shortcut to a symbol or special character.

Figure 2-28: The AutoCorrect smart tag enables you to control whether automatically generated symbols should replace typed text.

Figure 2-29: The Date And Time dialog box enables you to insert date and time elements that will either show the date and time when the element was inserted or will update automatically each time the document is opened or printed.

Figure 2-30: The Save As dialog box provides all the options you need to specify how and where to save new and existing documents.

Figure 2-31: The Save options in Word enable you to configure default Save settings.

Figure 2-32: You can apply an XSLT file or save data only when you save a file as an XML document.

Figure 2-33: The Open dialog box serves as a gateway to existing files on your system, your network, and the Internet.

Figure 2-34: The Open button menu provides options that let you control how you open a document.

Figure 2-35: You can display and hide XML tags while you work with XML documents in Word 2003.

Figure 2-36: Word's Shared Workspace task pane streamlines online document collaboration and helps team members access the most up-to-date information.

Chapter 3: Printing with Precision

Figure 3-1: Previewing documents can help you troubleshoot page layout issues before you print.

Figure 3-2: Full Screen mode maximizes your Print Preview viewing area.

Figure 3-3: Using the Multiple Pages feature, you can display up to 24 thumbnail pages at a time.

Figure 3-4: The Print dialog box provides many of the options that you can use to control your print jobs.

Figure 3-5: A document printed with markup shows all tracked changes and comments along with the document's contents, similar to how a marked-up document appears in Print Preview mode.

Figure 3-6: Print options are available in the Print tab in the Options dialog box, as shown here, or by clicking the Options button in the Print dialog box.

Figure 3-7: You can use the INCLUDETEXT field to help manage and print long documents and multipart publications.

Chapter 4: Honing Document Navigation Skills

Figure 4-1: The Basic File Search task pane view enables you to search documents using text strings, file location information, and file types.

Figure 4-2: The Advanced File Search task pane view enables you to search for documents based on properties and conditions in addition to file location information and file types.

Figure 4-3: The options in the Basic tab in the File Search dialog box correspond to the Basic File Search task pane options.

Figure 4-4: The options in the Advanced tab in the File Search dialog box correspond to the Advanced File Search task pane options.

Figure 4-5: Click plus sign icons to expand your view, and select check boxes to indicate that you want Word to search within a selected drive, folder, or file. Notice the "stacked" check boxes, which indicate that subfolders will be included in the current search.

Figure 4-6: You can pick and choose which types of files you want to include in your document search.

Figure 4-7: You can perform a variety of actions on your search results using the menu commands associated with each item.

Figure 4-8: Using the And option narrows an advanced search, whereas using the Or option expands your search.

Figure 4-9: You can enable the Indexing Service from within Word.

Figure 4-10: The Document Map enables you to click a section heading to display the section.

Figure 4-11: You can use the Find tab to locate instances of words, phrases, special characters, styles, and more.

Figure 4-12: The expanded version of the Find dialog box provides access to search options as well as the Format, Special, and No Formatting buttons. Notice that the More button has changed to a Less button; you can click the Less button to shrink the dialog box to its original view.

Figure 4-13: You can find instances of formatting by choosing options from the Format menu.

Figure 4-14: You can search for special character and document elements by choosing options from the Special menu or by inserting character codes directly in the Find What box (or the Replace With box in the Replace tab).

Figure 4-15: The expanded view of the Replace tab offers the same options found in the expanded Find tab in the Find And Replace dialog box.

Figure 4-16: You can jump from area to area within a document using the Go To feature.

Figure 4-17: The Select Browse Object menu enables you to jump from component to component within a document.

Chapter 5: Customizing Word and Enhancing Accessibility

Figure 5-1: You can change the default folder in which Word stores and retrieves documents.

Figure 5-2: You can configure how ScreenTips and shortcut keys in ScreenTips are displayed.

Figure 5-3: The Standard submenu shows all the buttons available for the Standard toolbar, with a check mark next to each one currently shown on the toolbar.

Figure 5-4: Create your own toolbar by copying and combining existing buttons.

Figure 5-5: You can modify the toolbar button to display a different image.

Figure 5-6: The Button Editor dialog box enables you to edit button images.

Figure 5-7: In the Customize Keyboard dialog box, you can choose a shortcut key for a command you use frequently.

Figure 5-8: Assign a keyboard shortcut to a symbol or special character.

Chapter 6: Making the Most of Research Services and Reference Tools

Figure 6-1: The Research task pane enables you to look up facts, figures, and words without minimizing or closing the Word window.

Figure 6-2: The Research task pane enables you to select the type of resource you want to use for your research.

Figure 6-3: The Research task pane presents information in a variety of ways depending on the research service you choose.

Figure 6-4: The Research Options dialog box enables you to set up the research options that will be available when you conduct searches that involve research.

Figure 6-5: Adding research services enables you to expand the available research services on your computer.

Figure 6-6: To update or remove a research service, select the service in the Update Or Remove Services dialog box, and then click Update or Remove.

Figure 6-7: You can filter research results as well as limit research activities to services that can block offensive content.

Figure 6-8: The Research Options dialog box alerts users when the Parental Control feature is turned on.

Figure 6-9: By default, Word automatically checks your document for spelling and grammar errors and flags the errors with wavy underlines.

Figure 6-10: Word provides a selection of relevant error correction options when you right-click text flagged as a potential error.

Figure 6-11: You can select a correctly spelled word in the AutoCorrect submenu so that future instances of the mistyped text you've selected are automatically replaced with the correctly spelled word.

Figure 6-12: The Spelling & Grammar tab enables you to customize how Word performs spelling and grammar checking tasks.

Figure 6-13: When you use the Spelling And Grammar dialog box to correct errors, you have a greater selection of suggestions and options to pick from than when you right-click potential errors. This version of the dialog box shows the options available for a potentially misspelled word.

Figure 6-14: The grammar checker provides error-checking options similar to the options available in the spelling checker. This version of the dialog box draws attention to the word "its" as a commonly confused word.

Figure 6-15: The Custom Dictionaries dialog box provides options for creating and modifying custom dictionaries that Word uses in conjunction with the main dictionary.

Figure 6-16: The dictionary editing dialog box provides an easy way to create and modify custom dictionaries. In early versions of Word, editing dictionaries entailed modifying a plain text file.

Figure 6-17: The Create Custom Dictionary dialog box enables you to create new dictionaries that you can use on an "as-needed" basis whenever you check documents.

Figure 6-18: The default custom dictionary appears at the top of the Dictionary List, above the alphabetical list of custom dictionaries.

Figure 6-19: You can pick and choose which grammar and style rules you want Word to use when it searches for potential grammatical errors.

Figure 6-20: Notice that this synonym list for the word "smaller" includes an antonym, which is identified by the word (Antonym) after the suggested term.

Figure 6-21: The Research task pane displays the Thesaurus entries and enables you to jump from term to term in the same fashion you might flip through a hard-copy thesaurus.

Figure 6-22: The Translation reference resource in the Research task pane helps you translate words and phrases.

Figure 6-23: You can temporarily highlight a document's key points using the AutoSummarize feature, which automatically displays the AutoSummarize toolbar.

Figure 6-24: AutoSummarize provides various options for displaying a summary of the current document.

Figure 6-25: The Readability Statistics dialog box shows readability levels in addition to other details, such as word count, average words per sentence, and so forth.

Figure 6-26: The Word Count dialog box gives you a quick summary of your document's statistics.

Figure 6-27: You can display various word count statistics on the Word Count toolbar by selecting the type of statistic from the list.

Chapter 7: Putting Text Tools to Work

Figure 7-1: The Styles And Formatting task pane lists all the formats used in the current document, whether they've been saved as styles or not.

Figure 7-2: You can control where Word looks for styles by changing the selection in the Category list box.

Figure 7-3: You can choose the document type and set AutoFormat options in the AutoFormat dialog box.

Figure 7-4: When you elect to have accept-and-reject privileges with AutoFormat, you're asked to make decisions about each change as it's proposed.

Figure 7-5: The check boxes in the AutoFormat tab control the items Word looks for when it AutoFormats your document.

Figure 7-6: Catching formatting problems while you type is the function of the AutoFormat As You Type options.

Figure 7-7: The Reveal Formatting task pane lists the format settings for the text at the insertion point.

Figure 7-8: You can save time and effort by moving directly to the changes you want to make from the Reveal Formatting task pane.

Figure 7-9: Display formatting marks by selecting the check box at the bottom of the Reveal Formatting task pane.

Figure 7-10: Switch to the View tab in the Options dialog box to change which formatting marks are displayed.

Figure 7-11: The Reveal Formatting task pane displays the formatting differences between two text selections.

Figure 7-12: Select the action in the Reveal Formatting task pane.

Figure 7-13: You can make changes to the kinds of corrections AutoCorrect makes while continuing to work in your document.

Figure 7-14: Use the AutoCorrect Options dialog box to specify which items you want AutoCorrect to catch.

Figure 7-15: You can create AutoCorrect entries that replace text you type with words, phrases, logos, graphics, and even blocks of text.

Figure 7-16: You can teach AutoCorrect not to correct certain items that are particular to the documents you create.

Figure 7-17: AutoText uses the text you often add and the text you've already entered to create the fastest means of text entry for your documents.

Figure 7-18: AutoComplete offers to complete a word or phrase for you. Press Enter to add the text as prompted.

Figure 7-19: Fast and simple—add an AutoText entry by selecting the phrase and pressing Alt+F3.

Figure 7-20: You can manage the AutoText entries you add and insert in the AutoText tab in the AutoCorrect dialog box.

Figure 7-21: Copying AutoText entries to another document template is a simple matter when you use the Organizer available through Tools, Templates, And Add-Ins.

Figure 7-22: The AutoText toolbar gives you tools for displaying the dialog box, inserting, and adding entries.

Figure 7-23: Smart tags expand the ways you can use data among applications, enabling you to create mail, schedule meetings, add contacts, and insert addresses as you work.

Figure 7-24: You turn smart tags on and off and select the options you want in the Smart Tags tab in the AutoCorrect dialog box.

Figure 7-25: The Clipboard is available in a task pane so that you can easily see and manipulate the images and text stored there.

Chapter 8: Aligning Information and Formatting Paragraphs and Lists

Figure 8-1: In Word, any content followed by a paragraph mark is considered a paragraph.

Figure 8-2: You can use the Word ruler to quickly and accurately align document content.

Figure 8-3: When you're working with tables in Print Layout view, you can use the vertical and horizontal rulers to adjust row heights and column widths.

Figure 8-4: You can drag the First Line Indent marker to create a hanging indent or a first-line indent.

Figure 8-5: The Paragraph dialog box provides precise and complete control of paragraph formatting.

Figure 8-6: Word enables you to select from a variety of tab styles when you're adding tab stops.

Figure 8-7: The Tabs dialog box enables you to modify the default tab stop settings, insert tabs at precise positions, create leader lines, and clear existing tabs.

Figure 8-8: The Reveal Formatting task pane provides quick access to font, paragraph, and section formatting settings. Click a link to display the appropriate formatting dialog box.

Figure 8-9: You can control line and page breaks to some extent in Word by selecting check boxes in the Line And Page Breaks tab.

Figure 8-10: The Hyphenation dialog box enables you to automatically or manually hyphenate your documents.

Figure 8-11: When you manually hyphenate a document, the Manual Hyphenation dialog box appears each time a word needs to be hyphenated and Word suggests locations where you can hyphenate that word.

Figure 8-12: Drop caps are large, stylized letters that are frequently used to identify the beginning of a prominent section in a document, such as a chapter.

Figure 8-13: The Drop Cap dialog box enables you to set parameters before the graphic for the first letter is created and inserted in your document.

Figure 8-14: Adding a quick list uses Word's default bullet style.

Figure 8-15: Changing the default bullet to another Word bullet style is a simple matter of point-and-click.

Figure 8-16: The Customize Bulleted List dialog box gives you the means to change the font and character you use for bullets. You can also change bullet spacing and text position here.

Figure 8-17: The Font dialog box enables you to change a bullet character's typeface, style, color, and text effects.

Figure 8-18: Click the symbol you want to select as a new bullet character. Make note of the character code of the item you select if you need to be consistent with lists in other documents.

Figure 8-19: Picture bullet options appear in a dialog box that includes a Search Text option.

Figure 8-20: The default Outline Numbered gallery includes a preset option for multilevel lists that uses character bullets.

Figure 8-21: To create complex lists with custom bullets, you specify a bullet style for each list level by configuring the Customize Outline Numbered List dialog box.

Figure 8-22: Add your own picture bullets by clicking the Import button in the Picture Bullet dialog box, browse to and select the file you want, and then click Add To. Word provides some sample pictures you can use to test this feature.

Figure 8-23: The Numbered tab in the Bullets And Numbering dialog box displays preset numbering styles that you can use when you create numbered lists.

Figure 8-24: The Customize Numbered List dialog box gives you the means to change the number style you use in your list. You can also change number spacing and text position here.

Figure 8-25: When you click Continue Previous List, the styles update to show the extended numbering sequence.

Chapter 9: Using Styles to Increase Your Formatting Power

Figure 9-1: The Style dialog box includes a Preview area so you can see how text will look when it's formatted with a selected style.

Figure 9-2: The Style list box provides quick access to available styles, and the Styles And Formatting task pane displays style names with their associated formatting.

Figure 9-3: The Format Settings dialog box enables you to control which styles appear in the Styles And Formatting task pane.

Figure 9-4: The Style Area identifies each paragraph's style in an adjustable-width column located to the left of a document's content.

Figure 9-5: Using the Formatting Of Selected Text list box, you can see exactly how many times a style is applied in the current document.

Figure 9-6: The New Style dialog box enables you to configure a variety of properties when you create a new style; the dialog box's options change slightly based on whether you're creating a character, paragraph, table, or list style.

Figure 9-7: The Format button enables you to access dialog boxes that provide more detailed formatting options.

Figure 9-8: You can select any existing style to serve as a base style when you're creating new styles.

Figure 9-9: You can use the Customize Keyboard dialog box to create keyboard shortcuts for styles.

Figure 9-10: The Organizer assists you when you want to copy styles, templates, and other features from one document to another. You can also delete and rename styles within the Organizer.

Chapter 10: Outlining Documents for Clarity and Structure

Figure 10-1: Document Map view gives you a quick look at the way an outline develops naturally from a document. The headings are those to which you've applied heading styles.

Figure 10-2: Outline view makes use of the headings you've formatted in your document. Paragraph text also appears by default when you first display the outline.

Figure 10-3: The Outlining toolbar can be docked along any edge of your document window or pulled anywhere on the screen as a floating toolbar.

Figure 10-4: Outlining is a simple matter of identifying key topics in your document, naming them, and ordering them the way you want.

Figure 10-5: Control the levels displayed in Outline view by choosing what you want to see in the Show Level list box.

Figure 10-6: Displaying only the first line of a paragraph lets you see the general subject of your text so that you can make informed choices about reordering topics.

Figure 10-7: When you want to focus on the thoughts in your outline, you might want to hide the formatting applied to heading levels.

Figure 10-8: If you know which outline level you want to assign to the new heading, choose it directly from the Outline Level list box.

Figure 10-9: Promote and Demote give you a simple way to change the outline level of selected headings.

Figure 10-10: When you click Expand, Word expands the selection to the level previously displayed. If you've selected Show First Lines Only, Word will stop at first-line display.

Figure 10-11: Word offers a number of preset outline numbering styles you can use as they are or customize to meet your needs.

Figure 10-12: You can create your own outline numbering scheme based on one of Word's preset styles.

Chapter 11: Adding Visual Impact with Pictures and Objects

Figure 11-1: The Clip Art task pane gives you a fast and easy way to place images in your document.

Figure 11-2: Choose from the list of clips that meet your criteria.

Figure 11-3: You can change Word's default search options by selecting only the collections you want.

Figure 11-4: Click the folder of the collection you want to view.

Figure 11-5: The Clip Organizer brings all your media clips together in one place.

Figure 11-6: Right-click an image and choose an option to work with your images.

Figure 11-7: You can drag a copy of an image to your Favorites folder to keep a collection of files you use often.

Figure 11-8: The Clip Organizer will search all available folders on your computer unless you specify otherwise.

Figure 11-9: You can add your clips to the Clip Organizer manually by navigating to the folder you want and choosing a destination collection.

Figure 11-10: You can create new collections in the Clip Organizer to store clips specific to your interests or industry.

Figure 11-11: You can review, add, edit, or delete keywords in the Keywords dialog box.

Figure 11-12: Word displays all the file types it recognizes.

Figure 11-13: The Insert Picture From Scanner Or Camera dialog box gives you the means to scan your photos or pictures directly into your Word document.

Figure 11-14: The Color tool enables you to create different looks for the images in your documents.

Figure 11-15: Resizing follows the same rule of thumb in Word as it does in other applications—click and drag to resize quickly.

Figure 11-16: You can use both block rotate and free rotate functions right from the Picture Toolbar.

Figure 11-17: You can reduce the amount of space a graphics-heavy file requires by compressing images.

Figure 11-18: You can create your own text wrapping boundaries with Edit Wrap Points.

Figure 11-19: The Format Picture dialog box combines many of the options you've worked with individually on the Picture toolbar.

Figure 11-20: Alternative text gives Web visitors something to view if they don't have graphics enabled in their browsers.

Figure 11-21: The Object dialog box gives you the means to link or embed objects.

Figure 11-22: The Paste Special dialog box enables you to both link and embed data.

Figure 11-23: The Links dialog box gives you the means to review, change, update, and remove links to objects you've inserted in your document.

Figure 11-24: You can create an embedded object from within your Word document.

Chapter 12: Enlivening Documents with Drawings and AutoShapes

Figure 12-1: The AutoShapes menu provides a collection of shapes you can insert and combine to create custom graphics.

Figure 12-2: The drawing canvas helps you control drawing objects relative to other drawing objects in a drawing as well as control the overall relationship between the complete drawing and the document's contents.

Figure 12-3: You can change the appearance of arrows and lines by choosing options from the Line Style, Dashed Style, and Arrow Style menus.

Figure 12-4: You can double-click an object in the drawing canvas to display the object's formatting dialog box.

Figure 12-5: The Block Arrows and Basic Shapes menus—shown here as floating toolbars—provide a variety of shapes that you can insert into your documents and customize.

Figure 12-6: A connector creates a line or an arrow between shapes and remains connected even when the shapes are moved, reshaped, or resized.

Figure 12-7: A connector is a line between objects that remains connected even if the connected objects are moved or resized.

Figure 12-8: Word includes flowchart AutoShapes that you can combine with connectors to create flowcharts.

Figure 12-9: You can modify the appearance of stars and banners by using the rotation, adjustment, and sizing handles.

Figure 12-10: Word provides a variety of callout objects that you can use to annotate documents, identify areas in graphics, or present other types of information.

Figure 12-11: When you choose the More AutoShapes option, you gain quick access to additional drawing objects that are easy to customize.

Figure 12-12: To color a line or fill, simply click a color in the Line Color or Fill Color menu or floating toolbar. The row of colors below the default color palette contains the last eight custom colors you've used for either lines or fills.

Figure 12-13: Choose more colors in the Colors dialog box.

Figure 12-14: You can choose from 16 million predefined colors in the Custom tab.

Figure 12-15: The picture on the left does not use transparency.

Figure 12-16: The Gradient tab, shown here with the Preset option selected, enables you to blend colors to create shading effects in your objects.

Figure 12-17: The Texture tab provides textures that you can apply to selected objects.

Figure 12-18: The Pattern tab enables you to apply patterns with custom colors to selected objects.

Figure 12-19: The Picture tab enables you to fill objects with picture backgrounds.

Figure 12-20: You can use graphics images to create a custom fill.

Figure 12-21: You can add shadows to basic objects, as shown in this flowchart structure.

Figure 12-22: Word provides 20 preset styles in the Shadow Style menu.

Figure 12-23: Word provides 20 preset styles in the 3-D Style menu.

Figure 12-24: These shapes were created from the same AutoShape (Sun in the Basic Shapes menu); each has been modified by dragging its yellow diamond-shaped adjustment handle.

Figure 12-25: To create this figure, three identical lightning bolts were drawn and then the lightning bolt in the center was flipped horizontally while the lightning bolt on the right was flipped vertically.

Figure 12-26: The Drawing Grid dialog box provides options you can use to control how the drawing grid looks and behaves.

Figure 12-27: You can use the drawing grid to help size, position, and align objects accurately.

Figure 12-28: After you learn how to align and distribute objects, you'll find that you use these alignment options frequently to create professional-looking drawings.

Figure 12-29: Layering objects helps you control which objects appear in the foreground of your drawing and which appear in the background.

Figure 12-30: You can resize the drawing canvas as well as specify how text should wrap around the canvas by using the Drawing Canvas toolbar buttons.

Figure 12-31: The Format Drawing Canvas dialog box enables you to precisely control the settings for your drawing canvas.

Figure 12-32: Two WordArt styles combined to create a simple fictitious Web page logo.

Figure 12-33: The WordArt Gallery offers 30 base styles that you can use as a foundation when you create a WordArt object.

Figure 12-34: You can enter custom text for a WordArt object in the Edit WordArt Text dialog box, as well as configure font, size, boldface, and italic formatting settings.

Figure 12-35: The WordArt toolbar contains most of the tools you need to fully customize WordArt objects.

Figure 12-36: By default, a WordArt object is formatted as an inline object. You can change an object to a floating object by changing the object's text wrapping setting.

Figure 12-37: You can control how WordArt appears relative to document text by configuring the text wrapping setting.

Figure 12-38: The Advanced Layout dialog box enables you to precisely configure a WordArt object's position, alignment, and text wrapping settings.

Figure 12-39: Handles enable you to resize, rotate, and angle WordArt text. The handles shown in this image appear when an image is a floating object. Inline objects only provide sizing handles.

Figure 12-40: To get a feel for WordArt shapes, experiment with the WordArt Shape menu by applying various shapes to selected WordArt objects.

Figure 12-41: The Size tab enables you to precisely configure the size, rotation, and scale settings for WordArt objects. Notice that the Size tab includes a Lock Aspect Ratio check box, which allows you to resize the height and width of a WordArt object proportionally based on a percentage of its current size.

Figure 12-42: You can modify WordArt colors and line settings by configuring the Colors And Lines tab in the Format WordArt dialog box.

Figure 12-43: If a default WordArt style uses gradients, multiple colors, textures, or patterns, you can change the default settings using the Fill Effects dialog box.

Figure 12-44: You can convert horizontal WordArt to vertical text by using the WordArt Vertical Text button on the WordArt toolbar.

Figure 12-45: You can align WordArt text within the object's frame by choosing alignment options from the WordArt Alignment menu.

Figure 12-46: The WordArt Character Spacing menu provides options for expanding or condensing WordArt text.

Figure 12-47: The Web tab in the Format WordArt dialog box is used to set the ALT text that appears for a WordArt object.

Figure 12-48: The Insert Hyperlink dialog box enables you to format a WordArt object as a hyperlink.

Chapter 13: Organizing Concepts in Tables

Figure 13-1: Select the desired number of rows and columns by highlighting them in the Insert Table menu.

Figure 13-2: The table created with Insert Table on the Standard toolbar is uniform in size and shape.

Figure 13-3: You can draw a table at any point in your document using the Draw Table tool.

Figure 13-4: The Insert Table dialog box enables you to plan a table before creating it by choosing the number of columns and rows, the fit behavior, and the predesigned format used, if any.

Figure 13-5: Table Formatting Marks identify the end of individual cells, rows, columns, and the table itself.

Figure 13-6: Data is distributed evenly among columns and rows in the selected table.

Figure 13-7: The column headings in this table have been rotated 90 degrees.

Figure 13-8: Table AutoFormat enables you to apply predesigned table styles to your tables.

Figure 13-9: You can modify an existing Table AutoFormat style to create a unique table style.

Figure 13-10: Choose from a number of preset border styles in the Borders and Shading dialog box.

Figure 13-11: The Table Properties dialog box enables you to make sizing and behavior choices for your tables.

Figure 13-12: The Table Positioning dialog box enables you to control the default table position for your document.

Figure 13-13: Choose whether you want to allow a table to be divided by a page or section break on the Row tab in the Table Properties dialog box.

Figure 13-14: The Sort dialog box gives you the means to search on three fields.

Figure 13-15: You can create your own formulas in the Formula dialog box.

Chapter 14: Showcasing Data with Charts, Graphs, and Diagrams

Figure 14-1: You can easily create a chart based on data you've already entered in your Word document.

Figure 14-2: You can use data from other programs in the charts you create in Graph.

Figure 14-3: The Chart Type dialog box includes more than 30 different chart types you can use to illustrate your data.

Figure 14-4: The Chart Type Custom Types tab gives you additional choices for more specialized graphs.

Figure 14-5: When you create a custom chart type, you name the type and add a description in the Add Custom Chart Type dialog box.

Figure 14-6: The datasheet displays the data values and labels used to create your chart.

Figure 14-7: Flipping the data arrangement in your chart enables you to see in a new way the data you've used to build your chart.

Figure 14-8: You add titles, labels, and other chart elements in the Chart Options dialog box.

Figure 14-9: If you're pressed for space in your document, you can suppress the display of axis labels and tick marks.

Figure 14-10: Data labels can add a bit of extra description to the data series in your chart.

Figure 14-11: Use the Chart Objects list to select the chart element you want to work with.

Figure 14-12: You can modify settings in the Patterns tab in the Format Legend dialog box to change the chart's border and color scheme.

Figure 14-13: You can easily change the fonts used for titles and labels in your chart by using the Font tab in the Format Legend dialog box.

Figure 14-14: Use the Format Data Series dialog box to add error bars that show a margin for error in which the result could be a bit higher or lower than what's shown in your chart.

Figure 14-15: In the Add Trendline dialog box, select the formula you want Graph to use to plot your projections.

Figure 14-16: A trendline in your chart can show a general direction for your data and help readers understand at a glance what the significant changes in your data might be.

Figure 14-17: Word draws a simple organization chart and gives you the tools to add shapes as needed.

Figure 14-18: Word adds text in the default font for the current template; you can change the font, style, color, and alignment as needed.

Figure 14-19: You can select a different layout for the organization chart.

Figure 14-20: Select a style from the Organization Chart Style Gallery dialog box.

Figure 14-21: Choose the diagram type you want to create in the Diagram Gallery dialog box.

Figure 14-22: Choose a style from the Diagram Style Gallery dialog box.

Chapter 15: Mastering Page Setup and Pagination

Figure 15-1: The Page Setup dialog box enables you to choose the settings that affect the margins, paper type, layout, and spacing of your document.

Figure 15-2: Making the current page setup settings the new default alters the existing template. In this figure, the template being altered is named bean. If the current document isn't based on a custom template, the message box shows that changes you're applying will be made to the NORMAL template.

Figure 15-3: Choose the size and source for paper in the Paper tab in the Page Setup dialog box.

Figure 15-4: The Layout tab provides options that enable you to control section starting positions, header and footer displays, vertical content alignment, line numbers, and page borders.

Figure 15-5: In the Line Numbers dialog box, you can choose to add line numbering for a section, selected text, or the entire document.

Figure 15-6: You can insert a page, column, or text wrapping break using the Break dialog box.

Figure 15-7: To create headers and footers in documents, you enter and format text and graphics in the header and footer areas.

Figure 15-8: The Document Grid enables you to precisely control the line and character spacing in documents that contain East Asian text.

Figure 15-9: You can customize the Document Grid's display by modifying the Drawing Grid dialog box settings.

Chapter 16: Formatting Documents Using Templates, Wizards, Add-Ins, and XML Schemas

Figure 16-1: The Templates dialog box provides easy access to built-in Word templates as well as custom templates.

Figure 16-2: In addition to clicking category headings to find templates, you can type a search string in the Office Online Search box located at the top of the Office Online Web page to search for templates online.

Figure 16-3: The New From Templates On My Web Sites dialog box serves as a gateway to the contents of the My Network Places folder, which can include links to templates stored on your network or Web sites.

Figure 16-4: When you select Document Template in the Save As Type drop-down list, Word displays the Templates folder by default.

Figure 16-5: The Style Gallery enables you to preview and apply text formatting styles from other templates to the current document.

Figure 16-6: The Templates And Add-Ins dialog box helps you attach a different template to a document, automatically update styles, and control global templates and add-ins.

Figure 16-7: You can choose which templates you want to load as global templates during the current session.

Figure 16-8: You can modify and save changes to an attached document template while you work in a document.

Figure 16-9: You can copy, delete, and rename styles, AutoText, toolbars, and macros stored in specific documents and templates by using the Organizer.

Figure 16-10: Wizards apply information you supply to create a document or set of documents.

Figure 16-11: The System Information dialog box can show you which COM add-ins are installed for each Office application that is currently running.

Figure 16-12: The COM Add-Ins dialog box enables you to load and unload COM add-ins as well as control the list of available COM add-ins.

Figure 16-13: The Templates And Add-Ins dialog box now enables you to attach templates, XML schemas, XML expansion packs, and cascading style sheets.

Chapter 17: Formatting Layouts Using Text Boxes, Frames, Backgrounds, and Themes

Figure 17-1: You can control text placement and generate unique page designs using text boxes and AutoShapes.

Figure 17-2: You can control the spacing around text in text boxes and AutoShapes by configuring the internal margin settings in the Text Box tab.

Figure 17-3: The Web page design on the left is based on a framework of three frame areas, as shown on the right.

Figure 17-4: You can click buttons on the Frames toolbar to add and delete frames in a frames page.

Figure 17-5: The Tables Of Contents In Frame option enables you to quickly create a left frame that contains links to each heading in your document.

Figure 17-6: Using the Frame tab, you can perform a number of frame configuration tasks, including naming a frame and assigning a document to appear in the frame when the frames page opens.

Figure 17-7: The Borders tab in the Frame Properties dialog box provides settings you can use to specify how frame borders and scrollbars appear in the current document.

Figure 17-8: You can use the Printed Watermark dialog box to add picture and text watermarks to your documents.

Figure 17-9: You can add standard or custom watermarks to documents that will be printed.

Figure 17-10: Word provides a selection of themes that you can use to format Web pages and online documents.

Figure 17-11: By default, Word doesn't install all themes when you perform a typical installation; in some cases, you might need to install additional themes from the installation CD or installation network location.

Chapter 18: Drawing Attention to Documents by Using Borders and Shading

Figure 18-1: You can use the Tables And Borders toolbar to draw tables and add borders of various weights and colors.

Figure 18-2: The Borders And Shading dialog box enables you to specify border types and border placement as well as line styles, colors, and widths.

Figure 18-3: The line style you choose has a dramatic effect on the overall look of a border.

Figure 18-4: You can use the color palette to select a color for lines and shading.

Figure 18-5: By default, page border settings are applied to all pages in the current document.

Figure 18-6: You can select from a number of art borders provided in Word. The first time you use the Art page border feature, you might need to install the feature (which entails following instructions on the screen and possibly inserting your Office CD).

Figure 18-7: You control border margins and make choices about border alignment in the Border And Shading Options dialog box.

Figure 18-8: The Horizontal Line dialog box displays predesigned graphical lines that you can insert in your document.

Figure 18-9: You can customize a graphical line by dragging the line's selection handles to resize the line's length and height.

Figure 18-10: The Format Horizontal Line dialog box enables you to customize a graphical line's appearance and placement by configuring the line's properties. For instance, the Color option in the Picture tab enables you to recolor a graphical line as grayscale, black and white, or washed out.

Figure 18-11: Adding shading can be as simple as selecting the information you want to appear on a shaded background, and then choosing a shade color in the Shading tab or from the Shading Color button's menu.

Chapter 19: Formatting Columns and Sections for Advanced Text Control

Figure 19-1: You can begin working with columns by using Word's predesigned templates.

Figure 19-2: Brochure uses a three-column layout in landscape mode to create a trifold brochure.

Figure 19-3: Directory uses a three-column layout in portrait mode to provide the template for a directory-type document.

Figure 19-4: The Columns button allows you to select up to four columns from the Standard toolbar.

Figure 19-5: You can enter more specific column settings in the Columns dialog box.

Figure 19-6: You can mix single-column and multi-column formats in the same document.

Figure 19-7: Use the Columns dialog box to specify the width and spacing for unequal columns.

Figure 19-8: You can easily change the width of a column by dragging the spacing bar in the ruler.

Figure 19-9: Before text will wrap to the second column, the first column must be filled.

Figure 19-10: Mix and match alignment to see what looks best in your particular publication.

Figure 19-11: You can force a column break to cause text remaining in that column to wrap to the top of the next column.

Chapter 20: Creating and Controlling Master Documents

Figure 20-1: Working with master documents in Outline view, you can easily see and work with the subdocuments you create.

Figure 20-2: When you start with an existing document for your master, Word displays the existing heading levels in Outline view.

Figure 20-3: Be sure to display and select all text you want to include in your subdocument before clicking the Create Subdocument button.

Figure 20-4: Word creates the subdocument and names it using the text in the first line of the selection.

Figure 20-5: Importing an existing file into a master to use as a subdocument saves you data entry and organizing time.

Figure 20-6: After you save, close, and then reopen the master document, Word shows the links to the subdocuments in place of the text.

Figure 20-7: Expanding subdocuments shows all text in the master document, keeping the subdocument breaks and icons intact.

Figure 20-8: Once you finish editing a subdocument, you can lock it against further changes by clicking Lock Document on the Outlining toolbar.

Figure 20-9: When you rearrange subdocuments, the indicator line shows you where the subdocument will be placed when you release the mouse button.

Chapter 21: Generating First-Class Tables of Contents and Related Elements

Figure 21-1: You generate a table of contents using the Index And Tables dialog box.

Figure 21-2: The table of contents Word generates by default right-aligns page numbers and includes dot leaders.

Figure 21-3: Enter TOC entries manually in the Mark Table Of Contents Entry dialog box.

Figure 21-4: When you display Web Layout view, you'll see hyperlinks in your Web TOC.

Figure 21-5: You can create a table of contents in the left frame of your Web page.

Figure 21-6: You can choose the elements you want to use in the Table Of Contents Options dialog box.

Figure 21-7: AutoCaption enables you to add labels and numbers to your figures automatically.

Figure 21-8: The Caption Numbering dialog box enables you to choose the format and style of the numbering sequence.

Figure 21-9: The preview boxes in the Index and Tables dialog box show the default selections.

Figure 21-10: Use the Mark Citation dialog box to include citations in your table of authorities.

Figure 21-11: The Table Of Authorities tab includes everything you need for entering and formatting the table.

Chapter 22: Creating Effective Indexes

Figure 22-1: Word alphabetizes your entries, subordinates subentries, and adds alphabetic headings.

Figure 22-2: You use the Mark Index Entry dialog box to enter index entries and subentries.

Figure 22-3: The Index tab includes the options and commands you need to create the index.

Chapter 23: Configuring Footnotes, Endnotes, and Cross-References

Figure 23-1: Footnotes appear at the bottom of the page and include a separator line and a note reference mark.

Figure 23-2: Enter footnote and endnote format choices in the Footnote And Endnote dialog box.

Figure 23-3: Word opens the Footnotes pane so that you can enter footnotes.

Figure 23-4: Displaying a footnote as a ScreenTip is a quick way to review a footnote you've entered.

Figure 23-5: You can use symbols instead of numbers as note reference marks.

Figure 23-6: Cross-references enable you to point readers to different elements in your document.

Chapter 24: Working and Collaborating Online

Figure 24-1: You can add contacts and initiate IM communication using Windows Messenger. The Windows Messenger window shows which contacts are online, and the conversation window displays the current conversation.

Figure 24-2: After you enable smart tags for names of individuals, these names will be accompanied by smart tags that you can click to initiate online communication right from Word documents.

Figure 24-3: The Web toolbar enables you to access Web pages and network locations from within Word.

Figure 24-4: When you configure the Web Layout view to show margin spacing, Word uses dotted lines to indicate margin and spacing settings within pages, tables, and columns.

Figure 24-5: Adding FTP locations to your list of available network locations can streamline FTP procedures, such as transferring large files and uploading Web pages to servers.

Figure 24-6: You can configure the settings in the Save tab to establish a default file format for new documents as well as to disable features that aren't supported in earlier versions of Word.

Figure 24-7: Word displays a summary of features found in the current document that aren't supported in the newly selected document format.

Figure 24-8: The Conversion Wizard walks you through the process of converting a number of files at one time.

Figure 24-9: You can use the Browse For Folder dialog box to specify the folder that contains the files you want to convert and the location where you want to store the converted files.

Figure 24-10: The File Selection page enables you to pick and choose the files you want to convert.

Figure 24-11: You can use the File Locations tab to specify locations for a number of file types, including workgroup templates.

Figure 24-12: You can create a new, blank e-mail message by clicking the E-Mail Message link in the New Document task pane.

Figure 24-13: You can display the e-mail pane in an existing document, which enables you to send the entire document in an e-mail message.

Figure 24-14: The Introduction box enables you to include ancillary text above your e-mail message's main contents.

Figure 24-15: The Accounts list enables you to choose which account you want to use to send a message.

Figure 24-16: The Select Names dialog box enables you to specify e-mail addresses for the To, Cc, and Bcc boxes all at once.

Figure 24-17: The e-mail pane displays the file names of any files attached to the current e-mail message.

Figure 24-18: You can use the E-Mail Options dialog box to create a collection of signatures that you can choose from when you create e-mail messages in Word.

Figure 24-19: You can replace an existing signature by right-clicking it, and then choosing another signature name from the shortcut menu.

Figure 24-20: You can use the Routing Slip dialog box to create an online routing slip for a Word document.

Figure 24-21: The To list in the Routing Slip dialog box specifies the users who will be included in the routing process. You can move names up and down the list to set the routing order.

Figure 24-22: The Personal Stationery tab provides a number of format settings for e-mail messages, including the Theme button, which you can use to access the Theme Or Stationery dialog box.

Figure 24-23: You can use the Theme Or Stationery dialog box to select and preview e-mail stationery and themes before applying them.

Figure 24-24: Click the Options button in the e-mail pane to access the Message Options dialog box.

Figure 24-25: The General tab in the E-Mail Options dialog box presents three options for HTML that you can control when you send HTML e-mail messages.

Figure 24-26: The Fax Wizard walks you step-by-step through the process of creating and sending your fax.

Figure 24-27: You must sign up with an Internet fax service before you can use Internet fax services in Word.

Figure 24-28: The Sent With Microsoft 2003 Fax Service message window opens automatically when you fax a document using an Internet fax service, and it includes the new Fax Service task pane.

Figure 24-29: After Word creates a TIFF format version of your fax document and cover page, you can preview the information in the Microsoft Office Document Imaging window.

Figure 24-30: The NetMeeting Wizard walks you through setting up NetMeeting. The system's microphone and video camera should be installed before you run the NetMeeting Wizard.

Figure 24-31: The NetMeeting interface provides features you need to collaborate online with others who have NetMeeting installed on their systems.

Figure 24-32: The Web Discussions feature in Office enables you to add comments to online documents for others to read and respond to.

Figure 24-33: The Web Discussions toolbar provides buttons you can use to connect to discussion servers and participate in Web Discussions.

Figure 24-34: The Discussions button provides a menu of options for discussions.

Figure 24-35: You can access a variety of actions by clicking the Show A Menu Of Actions icon that appears at the end of a discussion comment.

Chapter 25: Working with Shared Documents

Figure 25-1: The Shared Workspace task pane contains everything you need to create and work with shared documents.

Figure 25-2: The Shared Workspace task pane shows you that the site has been created.

Figure 25-3: You can create a shared workspace by sending a shared attachment.

Figure 25-4: Elements in the Shared Workspace task pane give you information about your collaborative project.

Figure 25-5: The new shared workspace team site includes areas for adding tasks, links, announcements, and more.

Figure 25-6: Use announcements to let team members know about changes to the site or upcoming events.

Figure 25-7: You can create events for the team and schedule face-to-face or virtual meetings online.

Figure 25-8: You can hold online discussions of issues related to your team project by using the General Discussion feature.

Figure 25-9: The Members tab enables you to add, organize, and contact members.

Figure 25-10: Enter the e-mail addresses of team members and assign them to a site group to control site access.

Figure 25-11: The Task dialog box collects information about the who, what, and when of any task that needs to be done.

Figure 25-12: Get full information about a task by positioning the mouse pointer over it.

Figure 25-13: You can get information about the current document and update changes using the Documents tab.

Figure 25-14: When you open a shared document, Word checks to see whether it is the most current version and gives you the option of comparing and merging changes.

Chapter 26: Creating Professional Web Sites

Figure 26-1: On this Web page, in addition to the HTML text file's content, a number of graphics files—including Graphics Interchange Format (GIF) and Joint Photographic Experts Group (JPEG) files—are displayed to create a single Web page.

Figure 26-2: As a designer, you usually need to consider how your Web page will appear in a variety of circumstances. This figure shows the Web page example from Figure 26-1 with the monitor set to 800 by 600 pixels and 1024 by 768 pixels.

Figure 26-3: The Web Options dialog box provides options for specifying how Word handles some Web page creation tasks.

Figure 26-4: The Files tab helps control how Word organizes a Web page's files, and lets you specify whether you want Word to check automatically which program is registered as the default editor.

Figure 26-5: You can instruct Word to optimize a Web page for specific screen sizes and pixels-per-inch settings.

Figure 26-6: You can specify language encoding for documents that are currently displayed, for documents that are about to be saved, or for current and future Web pages you open in Word.

Figure 26-7: The Fonts tab enables you to set default font styles that will come into play when a Web page doesn't specifically assign a font style or size to text.

Figure 26-8: When you specify a Web page file type, the Save As dialog box changes to include the Change Title button.

Figure 26-9: The Set Page Title dialog box enables you to add or modify a Web page's title bar text.

Figure 26-10: The Insert Hyperlink dialog box helps you specify the target for a hyperlink; you can choose an existing or new file, location within the current file, or e-mail address to serve as a hyperlink target.

Figure 26-11: Using the Place In This Document option in the Link To area, you can configure a hyperlink to target a specific heading or bookmark in the current document.

Figure 26-12: The Set Hyperlink ScreenTip dialog box enables you to specify the text that appears when users hover their pointers over a hyperlink.

Figure 26-13: When you create an e-mail hyperlink, you can specify the To line e-mail address, ScreenTip information, and a Subject line for the e-mail message.

Figure 26-14: ALT text can be used to describe content areas to users who view your Web pages without graphics.

Figure 26-15: You can insert horizontal rules by displaying Word's default graphic lines and double-clicking the line you want to insert in your Web page.

Figure 26-16: The Format Horizontal Line dialog box enables you to control the appearance of horizontal lines used in your Web pages.

Figure 26-17: You can modify the layout of a bulleted list by configuring the Customize Bulleted List dialog box.

Figure 26-18: You use the Movie Clip dialog box to insert a movie in a Web page as well as to specify an alternative image, ALT text, and play options for the movie.

Figure 26-19: You can use the Background Sound dialog box to include background sound in your Web page.

Figure 26-20: You use the Scrolling Text dialog box to include scrolling text in your Web page.

Figure 26-21: If you're comfortable editing HTML source code and working with CSS code, you can make changes directly to a Web page's embedded cascading style sheet.

Figure 26-22: You can use the Linked CSS Style Sheets dialog box to attach, detach, and prioritize cascading style sheets.

Figure 26-23: The Microsoft Script Editor provides a convenient way for Web page developers to edit Web page documents' source code.

Chapter 27: Revising Documents Using Markup Tools

Figure 27-1: The Reviewing toolbar provides buttons you can use to add, modify, accept, and reject comments and tracked changes in documents.

Figure 27-2: You can use the Highlight tool to draw attention to particular information in your Word document when you're collaborating with others.

Figure 27-3: You can display color-coded comments in comment balloons or in the Reviewing Pane; in both views, each comment includes the initials of the person who created the comment and a numeric identifier.

Figure 27-4: Word uses the User Information name to identify comments in documents.

Figure 27-5: By default, comments, insertions, deletions, and formatting changes are displayed in a different color for each reviewer.

Figure 27-6: You can use the Reviewers menu to quickly see the colors currently assigned to reviewers and to control whose comments and changes are displayed in the current document.

Figure 27-7: The Protect Document task pane enables you to limit reviewers' actions to only certain types of changes, such as comments.

Figure 27-8: The Sound Object dialog box is a simple application you can use to include voice comments in documents.

Figure 27-9: To listen to a voice comment, double-click the speaker icon in a comment balloon or Reviewing Pane.

Figure 27-10: If you're using Word 2003 on a Tablet PC, you can use your tablet pen to add ink comments. After you add ink comments, others can view your comments on other types of systems.

Figure 27-11: Ink annotations enable you to mark up documents onscreen in the same way you mark up printed pages with pens and highlighters.

Figure 27-12: The Ink Comments toolbar contains the Pen and Eraser buttons. You can use the Eraser tool to remove some or all ink from a comment.

Figure 27-13: Ink comments appear alongside standard comments and tracked changes in a document's margin or Reviewing Pane. You can copy and delete ink comments, but you can't add text.

Figure 27-14: When balloons are hidden, comments are displayed as ScreenTips.

Figure 27-15: When you save a marked-up document as a Web page, Internet Explorer users can view comments in the form of dynamic ScreenTips by positioning the mouse pointer over a comment link.

Figure 27-16: The Final Showing Markup view displays inserted text within the document and describes deletions in balloons in the margins. Of course, all changes are displayed in the Reviewing Pane regardless of the setting in the Display For Review box on the Reviewing toolbar.

Figure 27-17: You can right-click tracked changes to access options that enable you to resolve the proposed changes.

Figure 27-18: You can accept or reject all changes or changes by a particular user by using the Accept Change and Reject Change/Delete Comment menus, which are accessible from the Reviewing toolbar.

Figure 27-19: The Compare And Merge Documents dialog box looks similar to the Open dialog box, but it provides a couple of special merge-specific commands in the lower-right corner.

Figure 27-20: The Merge button enables you to control how Word merges the current and selected documents.

Figure 27-21: If you attempt to merge two documents with differing formatting, Word requires you to specify which document's formatting should take precedence.

Figure 27-22: The Compare Side By Side feature in Word 2003 simplifies the task of viewing and navigating through two documents at once.

Figure 27-23: The Versions dialog box enables you to manually save a version of a document as well as access stored versions.

Figure 27-24: You can help differentiate between versions by entering comments about a version in the Save Version dialog box.

Chapter 28: Addressing Document Protection and Security Issues

Figure 28-1: You use the Permission dialog box to grant Read or Change access to users by entering their e-mail addresses in the Read or Change boxes.

Figure 28-2: You can customize document permissions for each user who has access to the document.

Figure 28-3: The Shared Document task pane provides information about a document's permission settings and links you can use to modify the permission settings.

Figure 28-4: The Security tab in the Options dialog box provides a number of security-related settings.

Figure 28-5: Before users can open a password-protected document, they must enter the correct password in the Password dialog box.

Figure 28-6: When a document is password-protected for modification, users can open the document in read-only format, even if they don't know the password required to make changes.

Figure 28-7: When the Read-Only Recommended check box is selected, users can click Yes to open a read-only version, click No to open the document normally, or click Cancel to bypass opening the document altogether.

Figure 28-8: You can turn on formatting restrictions in the Protect Document task pane to stop users from applying character formatting or unapproved styles to document text.

Figure 28-9: You can control the amount of editing allowed in a document by selecting areas in the document that can be edited and then assigning which users can edit which content areas.

Figure 28-10: After you allow editing for sections of a document, the Protect Document task pane provides tools users can use to find and identify areas where they can change the document's contents.

Figure 28-11: The Selfcert.exe application enables you to create an unauthenticated digital certificate that you can use for your own macros and files.

Figure 28-12: A message box appears after your certificate has been created.

Figure 28-13: The Digital Signature dialog box lists the digital certificates attached to the current document and enables you to view, add, and remove certificates.

Figure 28-14: The Select Certificate dialog box lists the certificates you can use to digitally sign a file.

Figure 28-15: The Certificate dialog box shows you detailed information about a selected digital certificate.

Figure 28-16: The Security Level tab in the Security dialog box enables you to specify how Word should react when you open a document that contains macros.

Figure 28-17: If you've added any sources to your trusted publishers list, they'll appear on the Trusted Publishers tab or the Prior Trusted Sources tab in the Security dialog box.

Figure 28-18: The Security Properties dialog box enables you to control security settings when you send e-mail messages from within Word.

Chapter 29: Working with XML

Figure 29-1: The task pane displays the tree structure of the current XML document and enables you to click and add tags while you work.

Figure 29-2: Tag view enables you to see at a glance where the XML tags are in your document and how they are nested.

Figure 29-3: Word makes it easy to save an XML file in different formats.

Figure 29-4: When you create a new document, Word 2003 gives you the option of creating an XML document.

Figure 29-5: The XML Schema task pane includes tools for attaching, working with, and validating XML files.

Figure 29-6: Select the schema you want to attach to your XML document in the Add Schema dialog box.

Figure 29-7: You can add XML tags easily by highlighting information in your document and clicking the tag you want to apply.

Figure 29-8: XML options enable you to control the way XML files are saved and to make choices about validation and display.

Figure 29-9: Word lets you know when an error occurs in your XML document.

Figure 29-10: When the Show Advanced XML Error Messages option is checked, Word provides more explanation of validation problems.

Figure 29-11: Choices in the Save As dialog box enable you to save your XML document as data only or to apply a transform.

Chapter 30: Performing Mail Merges

Figure 30-1: The Mail Merge Wizard leads you though a series of options to complete the merge operation.

Figure 30-2: The main document stores the boilerplate text you'll use for the body of the message.

Figure 30-3: Word includes ten different templates you can use for mail merge operations.

Figure 30-4: You can work with and modify the data in your data source in the Mail Merge Wizard.

Figure 30-5: You can easily import your Outlook Contacts for use in your Word mail merge operations.

Figure 30-6: You can easily add your own data as you prepare your files for merging.

Figure 30-7: Microsoft Office Address List files are stored by default in the My Data Sources folder, where they can be accessed by all Office applications.

Figure 30-8: Specify the address format you want to use in the Insert Address Block dialog box.

Figure 30-9: Choose the salutation and name format for your greeting in the Greeting Line dialog box.

Figure 30-10: The Insert Merge Field dialog box enables you to choose either Address Fields or Database Fields.

Figure 30-11: You can add database and address fields in the body of your document as needed.

Figure 30-12: Use the Match Fields dialog box to tell Word how to correctly import the data you've created in other programs.

Figure 30-13: The merge data is shown automatically in your main document during Preview.

Figure 30-14: Select an error-checking method in the Checking And Reporting Errors dialog box.

Figure 30-15: With Merge To Email, you combine source data with your main document and send the results to Outlook for delivery.

Figure 30-16: The Envelopes And Labels dialog box enables you to create and print individual envelopes and labels.

Chapter 31: Working with Field Codes and Custom Forms

Figure 31-1: You insert a field by using the Field dialog box.

Figure 31-2: The Field dialog box provides field code options tailored to the field you select.

Figure 31-3: The Field dialog box gives different choices for a numeric field.

Figure 31-4: You can type field arguments in the Advanced Field Properties section of the Field dialog box.

Figure 31-5: Add switches to your field in the Field Options dialog box.

Figure 31-6: Right-click a field to display editing options.

Figure 31-7: You can have Word add shading to field entries to highlight data-entry fields for users.

Figure 31-8: You can create a simple form quickly by using a Word table.

Figure 31-9: After you download a new template from Office Online, you can customize it to gather the data you want to capture.

Figure 31-10: You can use the Security tab of the Options dialog box to assign a password to the form.

Figure 31-11: You can view a field you create by clicking the field and clicking the Protect Form button.

Figure 31-12: You make choices about the text field in the Text Form Field Options dialog box.

Figure 31-13: The Check Box Form Field Options dialog box enables you to make choices about the way your check box field will look and act.

Figure 31-14: The Drop-Down Form Field Options dialog box is where you'll enter the items for a drop-down list.

Figure 31-15: You can easily add your own help information to a form to show users how to enter information.

Figure 31-16: To display help messages you've created for a Help window, click in the protected field and press F1.

Figure 31-17: Choose whether you want Word to execute a macro when the user accesses or exits the field.

Figure 31-18: When you add an ActiveX control to your form, Word changes to Design Mode.

Figure 31-19: Change the way a control looks by making changes in the Properties dialog box.

Figure 31-20: When you click View Code, the Visual Basic Editor opens so that you can enter the script for the control.

Figure 31-21: When you first save form data as a text file, Word displays your conversion options.

Chapter 32: Creating and Working with VBA Macros

Figure 32-1: Using the Macros dialog box, you can display and run Word's built-in commands.

Figure 32-2: The Commands tab shows all available commands when you click All Commands in the Categories list.

Figure 32-3: The Record Macro dialog box is a one-stop shop for configuring many macro settings.

Figure 32-4: Word displays an error message if you type an invalid name in the Macro Name box in the Record Macro dialog box.

Figure 32-5: You can add a macro toolbar button or menu command by dragging the macro from the Customize dialog box onto a toolbar or menu.

Figure 32-6: After you drag your macro to a toolbar or menu, you can customize its appearance by right-clicking it and choosing options on the shortcut menu.

Figure 32-7: You can use the Customize Keyboard dialog box to assign keyboard shortcuts to your macros.

Figure 32-8: The Stop Recording toolbar is small, but it contains the buttons you need to stop and pause your recording session.

Figure 32-9: The VBE shows you the VBA code used to run your macros. This macro shows code used to insert a logo graphic.

Figure 32-10: You can use the Organizer dialog box to copy, delete, and rename macro projects.

Figure 32-11: To rename a macro project, simply enter a new name in the Rename dialog box.

Figure 32-12: To help provide security, the Digital Signature dialog box enables you to sign your macros with a digital certificate.

Figure 32-13: The Select Certificate dialog box displays a list of certificates that you can use to sign your macros.

Appendix A: Installing and Repairing Word 2003

Figure A-1: You can use Add Or Remove Programs in the Control Panel to change, repair, or uninstall Office.

Figure A-2: Detect And Repair enables you to fix problems within Word.

Figure A-3: Selecting the Check For Updates command from the Help menu takes you directly to Microsoft Office Online, where you can see whether any updates are available.

Figure A-4: Microsoft Office Online checks your system for available updates.

Appendix B: Implementing Multilanguage Features

Figure B-1: Enter regional options for dates, times, and number formats in the Regional And Language Options dialog box.

Figure B-2: Add a keyboard layout using the Text Services And Input Languages dialog box.

Figure B-3: You can assign a keyboard shortcut to make a quick keyboard change.

Figure B-4: Choose the languages you want to work with using Microsoft Office 2003 Language Settings.

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