Reviewing the Merge

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After Word merges your document, take the time to page through and make sure the results are what you expected. Two tools will help you see where your inserted fields appear in the main document: View Merged Data and Highlight Merge Fields.

Click the View Merged Data button on the Mail Merge toolbar to toggle the display between the field and values display. When you click View Merged Data the first time, Word displays the names in place of the merged data. When you click View Merged Data the second time, Word displays the data values inserted in the document.

Using the Highlight Merge Fields button, also on the Mail Merge toolbar, enables you to see at a glance where all the inserted fields are in your main document. When you click Highlight Merge Fields, all fields in the document appear highlighted. To suppress the highlight, click Highlight Merge Fields again.

Tip 

Turn a merge document into a normal document  If you want to change a form letter or merge document back into a standard Word document, simply display the document and then click the Main Document Setup button on the Mail Merge toolbar. When the submenu appears, click Normal Word Document, and then click OK. The document is then displayed as a normal document without the marked fields in place.

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