Restricting Tracked Changes, Comments, and Forms

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In addition to granting users access and modification rights to a document, and formatting control, you can control how users can manipulate information within a document. Specifically, you can choose any of the following options:

  • Force changes made to the document to be tracked. This option lets users change a document but highlights all changes made so that you can review them. When a document is protected for tracked changes, users can't turn off tracking, nor can they accept or reject changes.

  • Limit user changes to comments. When this option is turned on, users can insert comments, but they can't make any other changes to the contents of the document.

  • Restrict data entry to forms. This option protects a document from any changes other than entries in form fields or unprotected areas.

  • Prevent users from making any changes. You can prevent users from making any changes to a document by making the document read-only.

To configure any of these editing limitations, follow these steps:

  1. Open the document you want to protect, and then choose Tools, Protect Document (or press Ctrl+F1 to open the task pane, and then choose Protect Document in the task pane title bar list). The Protect Document task pane opens, as shown previously in Figure 28-8.

  2. Click the Allow Only This Type Of Editing In The Document check box in the Editing Restrictions section.

  3. Click the arrow, and then choose Tracked Changes, Comments, Filling In Forms, or No Changes (Read Only), depending on how you want to protect the document.

  4. Click Yes, Start Enforcing Protection in the Protect Document task pane.

  5. If you want to apply a password, type a password in the Enter New Password (Optional) box, type the password again in the Reenter Password To Confirm box, and click OK. If you don't include a password, users will be able to unprotect your document by choosing Tools, Unprotect Document or by clicking Stop Protection in the Protect Document task pane. If you do assign a password, users will have to enter the password before they can unprotect the document.

After you protect a document, users will be limited by the settings you've configured. You can turn off document protection by choosing Tools, Unprotect Document or clicking Stop Protection. If you assigned a password, you'll need to enter the password to unprotect the document. After you unprotect a document, it will remain unprotected until you reconfigure the settings in the Protect Document task pane.



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Microsoft Office Word 2003 Inside Out
Microsoft Office Word 2003 Inside Out (Bpg-Inside Out)
ISBN: 0735615152
EAN: 2147483647
Year: 2005
Pages: 373

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