Controlling Page Breaks

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As you know, if you've created documents of any length, Word automatically adds page breaks at the appropriate points to indicate page divisions and show you how printed pages will look. In Print Layout and Reading views, an automatic page break looks truly like a break between pages-you can see where one page ends and another begins. In Normal view, page breaks appear as dotted lines. Often, instances arise when you might want to add page breaks manually. In Word, you can easily add manual breaks to control pages, sections, and columns.

Adding Manual Page Breaks

In some cases, you might want to enter your own page break to control where data is positioned on the page. For example, you might want to insert a manual page break in the following instances:

  • To create a page containing minimal information, such as a cover page or acknowledgements page

  • To prevent a paragraph from being divided across two pages

  • To ensure that a figure or table and its caption appear on the same page

  • To begin a new section with a heading at the top of a page

  • To end a section when you don't want anything else printed on the current page

To create a manual page break, place the insertion point where you want to insert the break, and then press Ctrl+Enter. Or, if you prefer, you can choose Insert, Break. When you choose Insert, Break, the Break dialog box appears, as shown in Figure 15-6. The Break dialog box gives you greater control over a break's settings than the Ctrl+Enter keyboard shortcut, including enabling you to create column and text wrapping breaks.


Figure 15-6: You can insert a page, column, or text wrapping break using the Break dialog box.

Inserting Column and Text Breaks

In addition to creating page breaks, you can control content layout by manually inserting column breaks and text wrapping breaks. When you add a column break by choosing Insert, Break, and then selecting Column Break in the dialog box, Word inserts a column break at the insertion point and wraps any remaining text to the next available column.

Similarly, you can use the Text Wrapping Break option in the Break dialog box when you want to force a text break for layout reasons, but you don't want to start a new paragraph. For instance, you might want to break text at a particular position to appear before and after an inline graphic or object, or you might want to present lines of poetry without applying the document's paragraph style (including paragraph spacing) to each line of text. The Text Wrapping Break option is similar to inserting soft returns in your document, which you can add by pressing Shift+Enter. Frequently, text wrapping breaks are used to separate text from Web page objects or other text and are the equivalent of inserting a <BR> tag in HTML code.

Troubleshooting: My printed document includes unwanted breaks

start example

You finish your document and print a draft. What's this? The document is breaking at odd places? You seem to have mysterious phantom page breaks somewhere in your document. To resolve this problem, click Show/Hide on the Standard toolbar. This displays all formatting characters, and you'll be able to look for and delete unwanted page break characters before you print.

end example

Cross-Reference 

For more information about working with sections, see Chapter 19, "Formatting Columns and Sections for Advanced Text Control."



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Microsoft Office Word 2003 Inside Out
Microsoft Office Word 2003 Inside Out (Bpg-Inside Out)
ISBN: 0735615152
EAN: 2147483647
Year: 2005
Pages: 373

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