Renaming a Spreadsheet
Google also lets you change the name of any spreadsheet you've saved. To rename a spreadsheet, follow these steps:
The current spreadsheet is now assigned the new name.
Exporting a Google Spreadsheet to Excel Format
By default, all the spreadsheets you work with in Google Spreadsheets are stored on Google's servers. You can, however, download files from Google to your computer's hard drive to work with in Excel. In essence, you're exporting your Google spreadsheet to an XLS-format Excel file.
To export the current spreadsheet, follow these steps:
The Google Spreadsheets file is saved in XLS format on your hard disk. You can now open that file with Excel, and work on it as you would with any Excel spreadsheet. Know, however, that whatever changes you make to the file from within Excel affect only the downloaded file, not the copy of the spreadsheet that still resides on the Google Spreadsheets site. If you later want to reimport the Excel file to Google Spreadsheets, select File, Upload New Version to upload the changed spreadsheet from your PC to Google's servers.
You can also export a Google spreadsheet as a CSV-format file by selecting File, Download as .CSV. You can then import the CSV-format file into Excel or any other spreadsheet program. (Excel will not directly open CSV-format files, however; you'll have to use the import function from within Excel.)
Deleting a Spreadsheet
Spreadsheets you create with Google Spreadsheets are saved on Google's servers indefinitelyunless you choose to manually delete a file. To delete a file, follow these steps:
Be certain you want to delete a file before you attempt this operation. The delete action cannot be undone.
Figure 15. Google prompts you before you delete a spreadsheet.
That's it. The selected file is now deleted from Google's servers.
Section 5. Entering and Editing Data
Entering data into a Google spreadsheet can be as simple as selecting a cell and starting typingdepending on the type of data you wish to enter. Google Spreadsheets lets you enter four different types of data, as detailed in Table 4.
All data can be formatted in a variety of styles. Formatting and styles are discussed in later lessons.