Page 130 | To plan a meeting -
On the Actions menu, click Plan a Meeting. -
In the Plan a Meeting dialog box, click the Add Others button and then click Add from Address Book. -
In the Select Attendees and Resources dialog box, select the Required and Optional attendees and the Resources, and then click OK. -
In the Free/Busy area, drag the red and green bars to set the meeting time, and then click the Make Meeting button. -
In the resulting meeting form, complete any additional information, and then click Send. |
Page 130 | To set or remove a reminder -
In the meeting form, select or clear the Reminder check box. -
If setting a reminder, select the amount of time before the meeting that you want to be reminded. -
Close the meeting form and save your changes. |
Page 137 | To schedule an online meeting -
On the toolbar, click the down arrow to the right of the New button, and then click Meeting Request. -
On the Meeting form, select the This is an online meeting using check box. -
Complete the remaining meeting information, and then click Send. |
Page 138 | To accept a meeting request -
In the open meeting request or in the Reading Pane, click Accept. -
Choose whether to edit and send a response, and then click OK. |
Page 138 | To decline a meeting request -
In the open meeting request or in the Reading Pane, click Decline. -
Choose whether to edit and send a response, and then click OK. |
Page 138 | To propose a new meeting time -
In the open meeting request or in the Reading Pane, click the Propose New Time button. -
In the Free/Busy area, select the preferred time, and click the Propose Time button. |
Page 143 | To automatically respond to meeting requests -
On the Tools menu, click Options. -
On the Preferences tab of the Options dialog box, click the Calendar Options button. -
In the Calendar Options dialog box, click the Resource Scheduling button. -
In the Resource Scheduling dialog box, select the check boxes for the automatic response options you want, and then click OK in the open dialog boxes. |
Page 143 | To reschedule a meeting -
Open the meeting, and click the Scheduling tab. -
In the Free/Busy area, select new start and end dates and times. -
Click the Send Update button. |
Page 143 | To invite others to a meeting -
In the meeting form, click the Scheduling tab, and then click the Add Others button. -
Click the contacts you want to add, click the Required or Optional button, and then click OK. |
Page 143 | To cancel a meeting -
Open the meeting, and on the Actions menu, click Cancel Meeting. -
Choose whether to send a cancellation notice to the attendees, and then click OK. |
Page 146 | To create a group schedule -
Make sure the Calendar is displayed. -
On the toolbar, click the View Group Schedules button. -
In the View Group Schedules dialog box, click the New button. -
In the Create New Group Schedule dialog box, type a name for the group schedule, and then click OK. -
Add the group members you want, and then click Save and Close. |
Page 149 | To open another person's calendar directly -
On the File menu, point to Open, and click Other User's Folder. -
Click the Name button, click the name of the person whose folder you want to open, and then click OK. -
Make sure Calendar appears in the Folder box, and then click OK. |
Page 150 | To save your Calendar as a Web page -
On the File menu, click Save as Web Page. -
In the Duration area, enter the start and end dates for which you want to save the calendar. -
In the File Name box, type the name and path with which you want to save the Web page. -
Click Save. |
Page 152 | To start using the Microsoft Office Internet Free/Busy Service -
On the Tools menu, click Options. -
In the Calendar area of the Preferences tab, click the Calendar Options button. -
In the Advanced options area of the Calendar Options dialog box, click the Free/Busy Options button. -
In the Free/Busy Options dialog box, select the Publish and search using Microsoft Office Internet Free/Busy Service check box. -
Click OK in the open dialog boxes. |
Page 152 | To publish your schedule to an intranet location -
On the Tools menu, click Options. -
In the Options dialog box, click the Calendar Options button. -
In the Calendar Options dialog box, click the Free/Busy Options button. -
In the Free/Busy Options dialog box, select the Publish at my location check box, and type the name of the server where your free/busy information should be stored. -
Click in the Search Location box and type the name of the server. -
Click OK in the open dialog boxes. |
Page 152 | To publish your free and busy times -
On the Tools menu, click Options. -
In the Calendar area of the Options dialog box, click the Calendar Options button. -
In the Advanced options area of the Calendar Options dialog box, click the Free/Busy Options button. -
Select the Publish at my location check box, and in the Publish at my location box, type the server location and file name. -
Close each of the open dialog boxes. -
On the Tools menu, point to Send/Receive, and then click Free/Busy Information to publish your free/busy information to your server. -
To view your published free/busy information, open your Web browser, and in the Address box, type the URL of the file on the server. |