Glossary

A

administrator

A user who has permission to set up, configure, and maintain servers; manage server resources; create and update indexes; and control security at the top level of the workspace.

Applications folder

A folder containing a subfolder for each workspace that is automatically added to the index for that workspace. The subfolders can include applications designed for the Microsoft Web Storage System, making these applications searchable by Microsoft SharePoint Portal Server 2001.

approval process

The process of reviewing a document before publishing the document.

approval route

The path through which a document is approved.

approve

An option during an approval process to allow a document to be published.

See also: approval process, publish, reject

approver

A user who has permission to approve or reject documents in a specified folder.

author

A user who has permission to add, edit, delete, or read all documents in a folder. Authors can also create, rename, and delete folders, but cannot set the security policy on a folder. In an enhanced folder, authors can also submit any document for publishing.

B

Best Bet

A document property that designates a document as highly relevant to a specific category or keyword search.

C

categories

Groups of related content, organized hierarchically by subject matter.

Categories folder

A folder that coordinators use to organize categories.

Category Assistant

A tool used to categorize workspace documents automatically.

check in

To add or return a document to an enhanced folder. Releases the editing reservation on a document, allowing others to open and edit the document.

See also: check out, enhanced folder, check-in form

check-in form

A form that appears when a user checks in a document. It contains check-in comments, an option to publish a document, and a drop-down menu for selecting a document profile.

check out

To create a writable version of a document while preventing other users from editing the same document.

See also: check in, enhanced folder

comment

A brief text description that provides additional information or context about the document to which it is attached.

content source

The starting point for crawling a file system, database, or Web site in order to include content in an index.

See also: crawl, full-text index

coordinator

A user who has permission to configure user roles on a folder and to perform all author tasks. In an enhanced folder, coordinators can select an approval process, undo the check-out of a document, or end the publishing process by using the Cancel Publishing or Bypass Approval actions.

Coordinators at the workspace level can also manage content sources, document profiles, categories, and subscriptions, and can customize the dashboard site.

crawl

To search content to include it in an index.

See also:content source, inclusion/exclusion rules, update

D

dashboard

See definition for: digital dashboard

dashboard application

A dashboard plus all the support pieces, customization pages, and custom Web Part forms.

dashboard site

A Web site created by using Microsoft Digital Dashboard technology. The dashboard site contains a number of pages, or dashboards, and includes customization pages and custom Web Part forms. The dashboard site is used to distribute information to workspace users through a Web browser.

See also: digital dashboard, Web Part

dashboard view

A visual presentation of the information in a Web Part folder, in a format suitable for viewing on a Web browser.

DASL

See definition for: Distributed Authoring Search and Location (DASL)

DAV

See definition for: Distributed Authoring and Versioning (DAV)

default version

The version selected when a particular version is not specified.

demote

To automatically copy the property values found in a SharePoint Portal Server document profile to the properties of a Microsoft Office document. For example, the author name entered in the Author property on the document profile is copied to the Author field on a Properties page in a Microsoft Word document.

See also: promote

depth

A measure of folder enumeration, such as how many links to follow from the content source.

See also: scope

dictionary

A defined list of values for a property.

digital dashboard

A page on a dashboard site. Each dashboard contains a collection of Web Parts in a modular view that can be presented to users in a Web browser.

See also: dashboard site, Web Part

discussions

A feature for adding threaded remarks about a document.

Distributed Authoring and Versioning (DAV)

An extension to the HTTP protocol, DAV enables a client to perform file system–type operations on a remote server, allowing the creation of Web-based document management applications.

Distributed Authoring Search and Location (DASL)

Defines the SEARCH operation implemented in DAV. The body of the SEARCH operation contains the request or criteria for the search.

document

A discrete unit of content and its associated metadata.

document library

The storage location for documents in the workspace.

See also: Documents folder

document profile

A set of properties applied to similar documents.

Documents folder

A folder that is used to store documents in the workspace.

draft

An unpublished version of a document stored in the workspace.

See also: publish

E

enhanced folder

A document storage folder that supports document management tasks such as check-in, check-out, versioning, approval, and publishing.

exclusion rules

See definition for: inclusion/exclusion rules

F

folder policy

Restrictions placed on a folder that limit access to it, or that limit operations that can be performed on the folder.

folder tree

A hierarchical display of folder organization.

full-text index

A resource that is compiled to enable full-text search of documents, document properties, and content stored outside the workspace but made available through content sources. The full-text index contains all text content and properties retrieved from the document through indexing filters (IFilters).

See also: full-text search, search

full-text search

Search of documents, document properties, and content through the use of full-text search predicates.

See also: search

G

There are no glossary terms that begin with this letter.

H

There are no glossary terms that begin with this letter.

I

inclusion/exclusion rules

Rules that determine what content should be included or excluded when specific sites are crawled.

See also: crawl

index

See definition for: full-text index

index workspace

A workspace that manages only content sources.

J

There are no glossary terms that begin with this letter.

K

keywords

A list that represents terms a user might use in a search query.

L

There are no glossary terms that begin with this letter.

M

Management folder

A folder that contains the tools for managing document profiles, search resources, and workspace settings.

metadata

Data about data. For example, the title, subject, author, and size of a file constitute metadata about the file.

Microsoft Management Console (MMC)

A management display framework that hosts administration tools and applications. By using MMC, you can create, save, and open collections of tools and applications. Saved collections of tools and applications are called consoles.

multi-valued

A property that can hold more than one value.

See also: property value

N

namespace

A prefix applied to Uniform Resource Identifiers (URIs), Uniform Resource Names (URNs), and Extensible Markup Language (XML) entities to prevent naming conflicts.

O

OLE/DB

A set of OLE interfaces that provide applications with uniform access to data stored in diverse information sources. These interfaces support the amount of database management system (DBMS) functionality appropriate to the data source, enabling the data source to share its data.

P

permission

Authorization for a user to perform an action, such as sending e-mail for another user or posting items in a public folder.

Portal Content folder

A folder that contains content for the digital dashboard.

profile

See definition for: document profile

profile form

The form in which properties of a document are displayed, and values specific to the document are selected and stored.

promote

To automatically copy the property values found in a Microsoft Office document to the properties of a SharePoint Portal Server document profile. For example, the author name entered in the Author field of a Word document's Properties page is copied to the Author property on the document profile.

See also: demote

property

An element of metadata for a document profile. Each document profile has multiple properties. Properties can be system defined, such as file size or creation date, or can be user defined, such as title or keywords.

See also: metadata

property definition

The scope and behavior for a single element of metadata that can be applied to a resource. It can have an allowed list of values (a dictionary) that is restrictive or unrestrictive for the setting of the value. It can be either optional or required to contain data. All required property values must have a valid value assigned to them before they can be successfully submitted to the SharePoint Portal Server store. A property definition can also be specified as either single valued or multi-valued, and simple ranges can be set for validity checking.

See also: metadata, property

property store

The table of properties and their values used and maintained by the Search service. Each row in the table corresponds to a document in the full-text index.

property value

The value of a single element of metadata that has been applied to a resource. It can be either single valued or multi-valued.

See also: resource, single valued, multi-valued

property weighting

The ability to manipulate the rank of a search result by assigning more importance to particular property values. For example, a file that matches a search term in the title might rank higher than a file that matches the search term only in the text.

See also: rank coercion

publish

To make a document visible to readers.

See also: approve, draft, reject

Q

There are no glossary terms that begin with this letter.

R

rank

The relevance of a file to a search query.

rank coercion

The ability to rank a file at the top of search results for a given search query.

See also: property weighting

reader

A user who can search for and read documents but cannot add them to the workspace. By default, all folder users have reader permissions. In an enhanced folder, readers can view only folders and published versions of documents. A reader cannot check out, edit, or delete workspace documents and cannot view draft document versions.

reject

An option during an approval process to prevent the publication of a document.

See also: approve, approval process, publish

resource

Data, metadata, a collection of data, or a collection of metadata accessed as a content item. Examples: a document, a database table, a content class.

roles

Logical sets of permissions, similar to groups, that determine access to documents in the workspace.

S

schema

The configuration of stored metadata. Schema also refers to a particular language for describing the nature and particulars of the structure of stored metadata.

scope

The range and depth of a search on the dashboard site. For example, when searching for the term "fiscal reports," you can narrow the scope of your search to a particular category, such as "Earnings."

See also: depth

search

The functionality of finding information in documents based on keywords found in the text of those documents or related to the properties of the documents. This is commonly referred to as full-text search. You must create full-text indexes to use full-text search.

See also: full-text search, full-text index

silent installation

An installation that runs unattended and does not require any user input after it has been started.

single valued

A property that can hold only one value.

See also: property value

stemming

A method of mapping a linguistic stem to all matching words. For example, in English, the stem "buy" matches "bought," "buying," and "buys."

subscription

A request for notification when changes are made to a document, the contents of a folder, a category, or a list of search results.

T

There are no glossary terms that begin with this letter.

U

undo check-out

Neutralizes any changes since check-out and returns the document to a checked-in state.

update

The process through which MSSearch crawls content and compiles an index of the content. Full updates include all content; incremental updates include only content that has changed. Adaptive updates (or crawls) include only content that is likely to have changed based on an analysis of historical information.

See also: crawl

V

version history

The (reverse) chronological listing of revisions that have been made to an item, and any associated comments.

version label

A number or other text that indicates the version of an item.

vocabulary

All of the values associated with documents in a workspace. These may include property values, document profiles, categories, and other keywords.

W

Web folder

A folder that provides an interface for managing files on a remote Web server. Web folders provide document storage and publishing functionality.

See also: dashboard site, digital dashboard, document profile, Web Part

Web Part

A customizable, reusable component used to display specific information on a dashboard. Web Parts are used to associate Web-based content (such as XML, HTML, and scripting) with a specific set of properties in an organizational framework.

See also: dashboard site, digital dashboard, Web Part folder

Web Part folder

A workspace folder, under the Portal Content folder, that is associated with a specific Web Part on the dashboard site. The Web Part folder applies a specific document profile to the documents it contains. For example, the Quick Links folder is associated with the Quick Links Web Part, and applies the Quick Links document profile to all the documents it contains.

See also: dashboard site, digital dashboard, Web Part

Web Storage System

A storage platform that provides a single repository for managing multiple types of unstructured information in one infrastructure. The Web Storage System combines the features and functionality of the file system, the Web, and a collaboration server (such as Microsoft Exchange Server) through a single, URL-addressable location. This location can be used for storing, accessing, and managing information, in addition to building and running applications. The Web Storage System is based on the technology that drives Exchange Server Information Store.

word breaking

A search technology used to separate text into individual words for implementing search queries.

workspace

An organized collection of documents, content sources, management folders, categories, document profiles, subscriptions, and discussions. It provides a central location to organize, manage, and publish content.

X

There are no glossary terms that begin with this letter.

Y

There are no glossary terms that begin with this letter.

Z

There are no glossary terms that begin with this letter.