Chapter 17 -- Using Categories

Chapter 17

This chapter describes the use of categories in a Microsoft® SharePoint Portal Server 2001 workspace. In addition to an overview of designing the category structure, it reviews the methods of categorizing documents and provides recommendations about using the Category Assistant to categorize content automatically.

Although categories are not required to find documents in the workspace, they are valuable for locating documents that relate to a specific subject. Categories help users who do not know where documents are stored to find what they need by allowing them to browse through information by topic. Categories provide a central, easily managed taxonomy of terms that accommodate readers without changing the existing folder structure and processes that the group uses.

Categories serve two purposes. They provide

  • A consistent, controlled vocabulary of values that you can apply to documents as metadata.
  • A centralized structure for information browsing. Categories direct readers to the information they seek through an organized hierarchy of topics.

Categories provide a flexible way both to describe and to find documents.

Category browsing is available on the dashboard site and in the Web folder view of the workspace. When you open a category, SharePoint Portal Server displays a list of all the documents that are associated with the category, and any subcategories under it. You can categorize documents from the workspace document library and from crawled content sites.



Microsoft Sharepoint Portal Server 2001 Resource Kit
Microsoft SharePoint(TM) Portal Server 2001 Resource Kit (Examples & Explanations Series)
ISBN: 0735615624
EAN: 2147483647
Year: 2001
Pages: 231

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