Customizing the Taskbar for Easier Program and Document Launching


Customizing the Taskbar for Easier Program
and Document Launching

In Windows XP, the taskbar acts somewhat like a mini-application. The purpose of this “application” is to display a button for each running program and to enable you to switch from one program to another. And like most applications these days, the taskbar also has its own toolbars that, in this case, enable you to launch programs and documents.

Displaying the Built-In Taskbar Toolbars

The Windows XP taskbar comes with four default toolbars:

  • Address This toolbar contains a text box into which you can type a local address (such as a folder or file path), a network address (a Universal Naming Convention [UNC] path), or an Internet address. When you press Enter or click the Go button, Windows XP loads the address into Windows Explorer (if you entered a local or network folder address), an application (if you entered a file path), or Internet Explorer (if you entered an Internet address). In other words, this toolbar works just like the Address bar used by Windows Explorer and Internet Explorer.

  • Links This toolbar contains several buttons that link to predefined Internet sites. This is the same as the Links toolbar that appears in Internet Explorer.

  • Quick Launch This is a collection of one-click icons that launch Internet Explorer or Media Player, or show the desktop.

  • Desktop This toolbar contains all the desktop icons, as well as an icon for Internet Explorer and submenus for My Documents, My Computer, and My Network Places.

To toggle these toolbars on and off, first right-click an empty spot on the taskbar. On the shortcut menu that appears, select Toolbars and then click the toolbar you want to work with.

Setting Some Taskbar Toolbar Options

After you’ve displayed a toolbar, a number of options allow you to customize the look of the toolbar and make it easier to work with. Right-click an empty section of the toolbar and then select one of the following commands:

  • View This command displays a submenu with two options: Large Icons and Small Icons. These commands determine the size of the toolbar’s icons. For example, if a toolbar has more icons than can be shown as large icons, switch to the small icons view.

  • Show Text This command toggles the icon titles on and off. If you turn on the text, it makes it easier to decipher what each icon does, but you’ll see fewer icons in a given space.

  • Show Title This command toggles the toolbar title (displayed to the left of the icons) on and off.

Creating New Taskbar Toolbars

Besides the predefined taskbar toolbars, you can also create new toolbars that display the contents of any folder on your system. For example, if you have a folder of programs or documents that you launch regularly, you can get one- click access to those items by displaying that folder as a toolbar. Here are the steps to follow:

  1. Right-click an empty spot on the toolbar, then select Toolbars, New Toolbar. Windows XP displays the New Toolbar dialog box.

  2. Use the folder list provided to select the folder you want to display as a toolbar. (Or click Make New Folder to create a new subfolder within the currently selected folder.)

  3. Click OK. Windows XP creates the new toolbar.

Putting Taskbar Toolbars to Good Use

Now that you know how to display, create, and customize taskbar toolbars, you can take advantage of them to get one-click access to large numbers of programs and documents. The basic idea is to create a toolbar, populate its folder with shortcuts to programs and documents, and then display the toolbar on the left side of the screen for easy access. Here’s how it’s done:

Note

Before you embark upon these steps, make sure the taskbar isn’t locked. Right-click an empty section of the taskbar and then select Lock The Taskbar to toggle it. Also, make sure the desktop is visible by minimizing all open windows (right-click the taskbar and then select Show The Desktop).

  1. Create a new folder.

  2. Create shortcuts in this new folder for your favorite documents and programs.

  3. Create a new taskbar toolbar that displays the contents of the new folder.

  4. Drag the left edge of the new toolbar and drop it on the desktop. Windows XP displays the toolbar as a window.

  5. Drag the toolbar window to the left edge of the screen and drop it when the toolbar expands to fill the left edge.

  6. Right-click an empty section of the toolbar and select the Show Title, Show Text, and Always On Top commands. The Always On Top command ensures that the toolbar is always visible, even if other windows are maximized.

As you can see in Figure 10-3, the new toolbar is displayed on the left. Here are some notes about this arrangement:

click to expand
Figure 10-3: The new toolbar appears on the left edge of the screen and is visible even when other windows are maximized.

  • You can size the toolbar by dragging (in this case) the right edge to the left or right.

  • If you prefer, you can display the toolbar on the right or top edge of the window. To move it, first drag it from the edge and drop it on the desktop. Then drag the toolbar window and drop it on the edge you want to use.

  • If you have enough room, you can display multiple toolbars on one edge of the window. For example, you could add the Quick Launch and Links toolbars for easy access to their shortcuts. To do this, display the other toolbar, drag it off the taskbar, drop it on the desktop, and then drag the toolbar window to the edge of the window and drop it on the toolbar that’s already in place. You may need to drag the top edge of the toolbar up or down to see its icons.

Improving Productivity by Setting Taskbar Options

The taskbar comes with a few options that can help you be more productive by either saving a few mouse clicks or by giving you more screen room to display your applications. Follow these steps to set these taskbar options:

  1. Right-click the taskbar and then select Properties. (Alternatively, launch Control Panel’s Taskbar And Start Menu icon.) The Taskbar And Start Menu Properties dialog box appears with the Taskbar tab displayed, as shown in Figure 10-4 on the following page.

    click to expand
    Figure 10-4: Use the Taskbar tab to set up the taskbar for improved productivity.

  2. Here’s how the various options affect productivity:

    • Lock The Taskbar When this check box is selected, you can’t resize the taskbar and you can’t resize or move any taskbar toolbars. This is useful if you share your computer with other users and you don’t want to waste time resetting the taskbar if it’s changed by someone else.

    • Auto-Hide The Taskbar When this check box is selected, Windows XP reduces the taskbar to a thin blue line at the bottom of the screen when you’re not using it. This is useful if you want a bit more screen room for your applications. To redisplay the taskbar, move the mouse to the bottom of the screen. Note, however, that you should consider leaving this option cleared if you use the taskbar frequently; otherwise, auto-hiding it will slow you down because it takes Windows XP a second or two to restore the taskbar when you hover the mouse over that thin blue line.

    • Keep The Taskbar On Top Of Other Windows If you clear this option, Windows XP hides the taskbar behind any window that’s either maximized or moved over the taskbar. To get to the taskbar, you need to minimize or move the window, or else you need to press the I key. This isn’t a very efficient way to work, so we recommend leaving this option selected.

    • Group Similar Taskbar Buttons See the next section, “Controlling Taskbar Grouping,” for more information on this setting.

    • Show Quick Launch Select this check box to display the Quick Launch toolbar, discussed earlier (see “Displaying the Built-In Taskbar Toolbars”). Quick Launch is a handy way to access Internet Explorer, the desktop, and Windows Media Player (as well as any other shortcuts you add to the Quick Launch folder), so we recommend selecting this option.

    • Show The Clock Leave this check box selected to keep the clock displayed in the notification area.

    • Hide Inactive Icons When this check box is selected, Windows XP hides notification area icons that you haven’t used for a while. This gives the taskbar a bit more room to display program buttons, so leave this option selected if you don’t use the notification area icons all that often. If you do use the icons frequently, clear this option to avoid having to click the arrow to display the hidden icons.

      Note

      If your notification area is crowded with icons, it’s inefficient to display all the icons if you use only a few of them. Instead of showing them all, leave the Hide Inactive Icons check box selected and click Customize. For the icons you use often, click the item’s Behavior column, click the arrow at the right edge of the column, and then click Always Show in the list that appears. This tells Windows XP to always display the icon in the notification area.

  3. Click OK.




Insider Power Techniques for Microsoft Windows XP
Insider Power Techniques for Microsoft Windows XP (Bpg-Other)
ISBN: 0735618968
EAN: 2147483647
Year: 2005
Pages: 126

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