Managing Roles and Users


One of the key advantages of Contribute Publishing Services and the centralized User Directory service is the capability to manage roles and users remotely. Not only can users be incorporated into the Contribute system and assigned a role, but users can also be reassigned to a different role. Roles can be created and deleted as needed; you can even "unassign" a user from any Contribute role completely. All these tasks, of course, require Administrator privileges.

In this exercise, you'll run the gamut of user and role administration: creating new users, defining new roles, assigning users to roles, reassigning them to different roles, and removing an unnecessary role.

1.

Choose Edit > My Connections; in the My Connections dialog box, select the PublishingServices server entry and click Disable. When you see the red slash through both the Publishing Services server and the Design_Deploy site, click Enable. In the Log in to Publishing Services dialog box, enter your user name in the Username field and enter designdeploy in the Password field; click OK. After the Role in the My Connections dialog box changes to Administrator, click Close.

To illustrate the process of managing a user, let's create a new one. To make a new user available to be assigned, you'll need to add one through the CPS administrative console. As shown when you enabled CPS in Lesson 10, a link to the console is accessible when administering Contribute.

2.

Select Edit > Administer Websites > Design_Deploy, and switch to the PublishingServices category when the Administer Website dialog box opens. Click the Publishing Services Console link.

Keep in mind that users must be added manually because you're working with a file-based user directory. If your organization were using a directory service, such as LDAP, users matching the desired criteria would be added automatically.

3.

In the CPSlogin screen, enter your password: designdeploy. When the CPSconsole appears, switch to the User Directory category. Click Add and enter the following information in the Add User dialog box

Full Name

Email Address

User Name

Password

Ev Editor

eeditor@bountygeneral.com

eeditor

edit


Click OK when you're done to close the Add User dialog box. Click Log Out and close your default browser.

Your new user is now ready to be assigned a role. To start, let's create a new role.

4.

Return to Contribute; if you accidentally closed the Administer Website dialog box, choose Edit > Administer Websites > Design_Deploy. While in the Users and Roles category, click Create New Role. When the Create New Role dialog box opens, select Publisher from the "Create new role from copy of" area. Enter Copy Editor as the name of the new role and click OK.

Contribute places the new entry in the list of roles alphabetically. At this point, you could modify any of the settings for the new role. To simplify this work, it's a good idea to pick the role that contains the settings most similar to the new role, and use that one to create the new one.

Let's assign our newly included user to this new role.

5.

Click Add Users. When the Add Users dialog box opens, select Ev Editor and click Add. From the "Role for the new users" list, choose Copy Editor and deselect the email notification option. Click OK when you're done.

In this scenario, let's assume that some time has passed and the decision has been made to expand Ev Editor's responsibilities from Copy Editor to Publisher.

6.

Select Ev Editor from the list of users and click Reassign. When the Reassign dialog box opens, click Publisher from the list of available rolesnote that Ev Editor's current role, Copy Editor, is automatically excluded from the list. Click OK when you're ready.

Just as positions in an organization can be consolidated and eliminated, so can Contribute roles. If necessary, you can remove any role that is no longer useful.

7.

Select Copy Editor from the list and click Remove. When Contribute asks whether you want to remove the chosen role and all the users assigned to it, click Yes.

Although the Contribute alert indicates that it will remove users as well as a role, the wording is incorrect. If you try to remove a role that still has users assigned to it, Contribute warns you that the users must be moved to a new role first; then it displays the Reassign dialog box.

To complete your overview of role management, let's remove a user who is no longer needed.

8.

Under the Publisher role, select Ev Editor and click Remove. Contribute asks if you're sure you want to remove the selected users; click Yes. After confirming that the user has been removed, click Close to dismiss the Administer Website dialog box.

Using the CPS User Directory service in conjunction with Contribute provides a robust set of user- and rolemanagement controls. If you're not working with the User Directory service, you can still remove roles and users, but you cannot reassign them centrally.



Design and Deploy Websites with Macromedia Dreamweaver MX 2004 and Contribute 3(c) Training from the Source
Design and Deploy Websites with Macromedia Dreamweaver MX 2004 and Contribute 3: Training from the Source
ISBN: 032128884X
EAN: 2147483647
Year: 2006
Pages: 130
Authors: Joseph Lowery

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