Checking Documents In and Out from the 2007 Microsoft Office Suite


Checking documents in or out by using the browser is a nice feature, but not nearly as useful as checking documents in and out using the Microsoft Office System. The 2007 Microsoft Office suite has built-in SharePoint integration, and you can easily check documents in and out using any of the Microsoft Office suite applications. In the following exercise, you will open and check out a document from a SharePoint library in Office Word. You will make minor modifications to the document, save it, and then check it back in to the document library.

USE the practice file image from book Oakchest.docx in the practice file folder for this chapter. The practice file is located in the Documents\Microsoft Press\SBS_WSSv3\Chapter 05 folder.

BE SURE TO verify that you have sufficient permissions to check out, modify, and check in a document in the document library. If in doubt, see the Appendix on page 435.

OPEN the SharePoint site from which you’d like to check in or check out a document. If prompted, type your user name and password, and then click OK.

1. From the Quick Launch click Oak Furniture. The Oak Furniture document library appears.

2. Move your mouse over the document that you would like to edit, such as image from book OakChest.docx. When an arrow appears to the right of the document name, click the arrow.

3. Click Edit in Microsoft Office Word.

4. You might be prompted to re-enter your login credentials. If prompted to do this, re-enter your credentials and click OK. The file opens in Word.

5. You might be presented with a User Name dialog box to enter your name and initials. If so, enter your name and initials.

6. Click the Office button, point to Server, and then click Check Out.

image from book

7. Make a change to the document, such as bolding some text.

8. Click Office, and then click Save.

9. Click Office, point to Server, and then click Check In.

10. In the Check In Comments dialog box, type This is the copy edited with Microsoft Office Word 2007.

11. Click OK, and then close Word.

CLOSE the browser.




Microsoft Windows Sharepoint Services Version 3. 0 Step by Step
Microsoft Windows Sharepoint Services Version 3. 0 Step by Step
ISBN: 735623635
EAN: N/A
Year: 2004
Pages: 201

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