Browsing Lists on a SharePoint Site
Browsing Lists on a SharePoint Site
SharePoint lists are Web-based, editable tables. SharePoint lists provide you and your team with the ability to work with structured data. As we have discussed, the typical team Web site provides four default lists.
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Announcements
The Announcements list is a place to post information for the team.
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Calendar
The Calendar list is a place to maintain information about upcoming events.
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Links
The Links list displays
hyperlinks to Web pages of interest to teammembers . -
Tasks
The Tasks list provides a to-do list for team members.
| Tip |
Links to the Calendar and Tasks lists appear by default in the Quick Launch of the team site. |
In addition to these default lists, you can create your own lists when necessary. When creating a new list, you can choose to place a link to this list on the Quick Launch.
For more information on working with lists, refer to Chapter 4 , “ Working with Lists .”
In this exercise, you will view a list of all SharePoint lists that exist on your site. You will navigate to a list and then return to the home page.
OPEN the SharePoint site in which you’d like to view the existing lists. If prompted, type your
user name and password, and then click OK.
1. On the Quick Launch , click Lists .
The All Site Content page is displayed in the Lists view. This view shows links to all existing lists in your site.
2. Click a list, such as Announcements .
The Announcements page appears. Notice the content navigation breadcrumb displayed above the page title and the global navigation breadcrumb displayed at the top left of the page.
3. On the Announcement page, view the list items.
The team members of Wide World Importers have not put any additional announcement on this list as yet, so only the default announcement is displayed.
4. To return to the site’s home page, click the Home tab on the top link bar.
CLOSE the browser.
Browsing Document Libraries
A SharePoint library is, in essence, a list of files. However, SharePoint libraries not only store files, but provide a flexible collaboration environment for you and your team to work on these files.
A SharePoint library page lists each file in the library as well as its properties and provides a link to each file. By default, the team site comes with a built-in document library named Shared Documents that is listed on the Quick Launch bar.
In addition to the Shared Documents library, you can create your own document, picture, and form libraries when necessary. When creating a new library, you can choose to place a link to this library on the Quick Launch bar.
For more information on working with documents in document libraries, refer to Chapter 5 , “ Creating and Managing Libraries .” For more information on configuring document libraries, refer to Chapter 6 , “ Working with Library Settings .”
In this exercise, you will view a list of all SharePoint libraries that exist on your site. You will then navigate to a Shared Documents library.
OPEN the SharePoint site in which you’d like to view the list of existing libraries. If prompted, type youruser name and password, and then click OK.
1. On the Quick Launch , click Documents .
The All Site Content page opens in the Document Libraries view. This view shows links to all existing document and form libraries.
2. Click a link, such as Shared Documents . The Shared Documents page appears.
Notice the global navigation breadcrumb displayed at the top left of the page and the content navigation breadcrumb above the page title.
3. On the Shared Documents page, view the list of files in this library.
In this example, the team
4. To return to the site’s home page, click its tab on the top link bar.
CLOSE Internet Explorer.