Creating an Address Book Contact

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Click the down arrow next to the New button on Outlook's Standard toolbar and select Contact from the menu that appears.

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An untitled contact window appears. Type the contact's name in the Full Name text box; the window's title bar is updated to reflect the name you typed.

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Click the down arrow next to the File As field and choose how you want the contact name to appear (last name first or vice versa).

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In the Phone Numbers area, type any phone numbers you have for the contact in the Business, Home, Business Fax, and Mobile fields.

INTRODUCTION

Using Outlook's Address Book, you can store information about all your business and personal contacts, much like you would with a paper-based address book. After you enter all your contacts that is, the names, addresses, phone numbers, and email addresses of your friends, family members, and business contacts into Outlook's Address Book, you can use this information to send email, create mailing lists, and more.

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Deleting a Contact

To delete a contact, click the Contacts button in the Outlook bar to switch to Contacts view, click the contact to select it, and then click the Delete button on the Contacts toolbar.

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Type the contact's email address in the E-mail field.

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When you finish entering information about the contact, click the Save and Close button on the Contact window's toolbar.

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Click Contacts on the Outlook bar to see a list of your current contacts.

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Your list of contacts appears. To add more contacts, repeat the steps in this task.

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Opening the Address Book

To open your address book to review all your contacts, click the Address Book button on the Standard toolbar. (The button looks like a book lying open flat.)

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The Details Tab

The Details tab of the Contact window allows you to add more specific information about a contact. For example, you can include Department, Office, Profession, Manager's Name, and Assistant's Name information.

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Adding a Contact Picture

You can click the Add Picture button which looks like the head and shoulders of two people to display an image file. The Add Contact Picture dialog box opens, and you can select a filename to which to link.



Easy Microsoft Office 2003
Easy Microsoft Office 2003
ISBN: 0789729628
EAN: 2147483647
Year: 2003
Pages: 281
Authors: Nancy Lewis

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