Saving Documents as PDF Files


PDF , which stands for Portable Document Format, is a standard file format that can be opened and read by Preview and Adobe Reader. PDF is a good format for distributing a formatted document when you're not sure what software the document's recipient has. Most computer users have some kind of PDF reader software; if they don't, they can download Adobe Reader for free.

The Print dialog offers two methods for saving a document as a PDF file: the quick way and the almost-as-quick way.

Tip

  • The commands below the split line on the PDF menu (Figure 65) are PDF workflows created with AppleScript or Automator. I tell you more about Mac OS X's automation tools in Chapter 20.

    Figure 65. The PDF button is a menu in disguise.



To save a document as a PDF file

1.

Set options as desired in the Print dialog's panes.

2.

In any pane of the Print dialog (Figure 36), choose Save as PDF from the PDF button's menu (Figure 65).

3.

Use the Save that appears (Figure 66) to enter a name and select a disk location for the PDF file.

Figure 66. Use this dialog to enter a name, select a location, and Save a document as a file.


4.

Click Save.

Tips

  • The Save dialog is covered in Chapter 7.

  • The Save as PDF command creates a high-resolution PDF file that may be quite large. To create a smaller PDF file suitable for onscreen viewing and e-mail, choose Compress PDF in step 2.

  • Choosing Save PDF as PostScript from the PDF button's menu (Figure 65) saves the document as a PostScript file. It can then be printed by PostScript printers or imagesetters. This is an advanced feature that most users will never need to use.




Visual QuickStart Guide. Mac OS X 10. 4 Tiger
Mac Os X 10.4 Tiger (Visual Quickstart Guides)
ISBN: 0321423372
EAN: 2147483647
Year: 2003
Pages: 301
Authors: Maria Langer

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