Printing


You use the Print dialog to set options for a print job and send it to the printer.

Print dialog options are broken down into a number of settings panes, which vary depending on the type of printer. For example, here are the panes available for my two printers: an HP LaserJet 2100TN and an Epson Stylus Photo 820:

  • Copies & Pages (Figure 22) enables you to set the number of document copies and the range of document pages to print.

    Figure 22. The Copies & Pages pane of the Print dialog for a LaserJet 2100TN printer.


  • Layout (Figure 23) enables you to specify the number of pages per sheet of paper, a layout direction, and border.

    Figure 23. The Layout pane of the Print dialog for a LaserJet 2100TN printer.


  • Output Options (Figure 24) enables you to save a document as a PDF or PostScript file.

    Figure 24. The Output Options pane of the Print dialog for a LaserJet 2100TN printer.


  • Scheduler (Figure 25) enables you to schedule the print job for a specific time in the future.

    Figure 25. The Scheduler pane of the Print dialog for a LaserJet 2100TN printer.


  • Paper Handling (Figure 26) enables you to set the print order of pages and print only odd- or only even-numbered pages.

    Figure 26. The Paper Handling pane of the Print dialog for a LaserJet 2100TN printer.


  • ColorSync (Figure 27) enables you to set ColorSync color management options.

    Figure 27. The ColorSync pane of the Print dialog for a LaserJet 2100TN printer.


  • Cover Page (Figure 28) enables you to print an information page about the print job. This option is useful if you print to a network printer shared with other users.

    Figure 28. The Cover Page pane of the Print dialog for a LaserJet 2100TN printer.


  • Error Handling (Figure 29) enables you to specify how PostScript and other errors should be handled.

    Figure 29. The Error Handling pane of the Print dialog for a LaserJet 2100TN printer.


  • Paper Feed (Figure 30) enables you to select paper feed methods or trays.

    Figure 30. The Paper Feed pane of the Print dialog for a LaserJet 2100TN printer.


  • Image Quality (Figure 31) enables you to set printer-specific features.

    Figure 31. The Image Quality pane of the Print dialog for a LaserJet 2100TN printer.


  • Print Settings (Figure 32) enable you to set options for the type of paper, ink cartridge, print quality, and other print options.

    Figure 32. The Print Settings pane of the Print dialog for a Stylus Photo 820 printer.


  • Color Management (Figure 33) enables you to set color options.

    Figure 33. The Color Management pane of the Print dialog for a Stylus Photo 820 printer.


  • Microsoft Word (Figure 34) enables you to specify what part of the Word document you want to print.

    Figure 34. The Microsoft Word pane of the Print dialog for a LaserJet 2100TN printer.


  • Summary (Figure 35) summarizes all Print dialog settings.

    Figure 35. The Summary pane of the Print dialog for a LaserJet 2100TN printer.


After setting options, click the Print button to send the document to the selected printer.

This part of the chapter explains how to set options in the most commonly used Print dialog panes: Copies & Pages (Figure 22) and Microsoft Word (Figure 34).

Tip

  • Remember, Print dialog panes and their options vary greatly depending on the selected printer.


To set print options & print

1.

Choose File > Print (Figure 1) or press to display the Print dialog (Figure 22).

2.

If the Copies & Pages pane is not showing, choose Copies and Pages from the third pop-up menu (Figure 36).

Figure 36. Use this pop-up menu to display a specific Print dialog pane. The options that appear in this menu on your computer may differ depending on your printer.


3.

If more than one printer is available to you, choose a printer from the Printer pop-up menu.

4.

Enter the number of copies you want to print in the Copies box.

5.

If you are printing more than one copy and you want them to emerge from the printer in collated sets, turn on the Collated check box.

6.

Select a Pages option:

  • All prints all pages.

  • Current page prints the currently selected page or the page in which the insertion point is blinking.

  • Selection prints only selected document contents. This option is only available if something is selected in the document window when you open the Print dialog.

  • From/to enables you to enter a starting and ending page number for a single range of pages.

  • Page range enables you to enter one or more page ranges. Separate first and last page numbers with a hyphen; separate multiple page ranges with a comma.

7.

Choose Microsoft Word from the third pop-up menu (Figure 36).

8.

Choose an option from the Print What drop-down list (Figure 37):

Figure 37. Use this pop-up menu to tell Word what you want to print.


  • Document prints the Word document.

  • Document properties prints information about the document.

  • Document showing markup prints the document with any revision marks.

  • List of markup prints a list of document markups.

  • Styles prints style information.

  • AutoText entries prints a list of AutoText entries.

  • Key assignments prints a list of shortcut keys available throughout Word.

9.

Select a Print radio button:

  • All pages in range prints all pages in the range specified in step 6.

  • Odd pages only prints only the odd pages in the range specified in step 6.

  • Even pages only prints only the even pages in the range specified in step 6.

10.

Click Print to send the document to the printer.

Tips

  • Clicking the Print button on the Standard or Print Preview toolbar sends the document directly to the printer without displaying the Print dialog.

  • The options on the Printer menu in step 3 vary depending on the printers set up for your computer.

  • Word's revision feature is covered in Chapter 16, styles are covered in Chapter 4, AutoText is covered in Chapter 9, and shortcut keys are covered in Chapter 1.

  • Clicking the Word Options button displays Print options (Figure 38), which I discuss in Chapter 20.

    Figure 38. You can set additional printing options in this dialog.



To save Print dialog options as a preset

1.

In the Print dialog box, set options as desired in any combination of panes (Figures 22 through 35).

2.

Choose Save As from the Presets pop-up menu (Figure 39).

Figure 39. The Presets pop-up menu with two presets defined.


3.

In the Save Preset dialog that appears (Figure 40), enter a name for the set of print options you are saving.

Figure 40. The Save Preset dialog.


4.

Click OK.

After a moment, the settings are saved with the name you specified. You can see it listed on the Presets pop-up menu.

To use a Print dialog preset

In the Print dialog box, choose the name of the print settings you want to use from the Presets pop-up menu (Figure 39).

All Print dialog settings are restored to those that are part of the preset.

To delete a preset

1.

In the Print dialog, choose the preset you want to delete from the Presets pop-up menu (Figure 39). That preset setting is restored to the Print dialog.

2.

Choose Delete from the Presets pop-up menu (Figure 39).

The preset is immediately removed from the menu.

To save a document as a PDF file

1.

In any pane of the Print dialog (Figures 22 through 35), click the Save As PDF button.

2.

Use the Save to File dialog that appears (Figure 41) to enter a name and specify a disk location for the file.

Figure 41. Use this Save to File dialog to save a document as a PDF file.


3.

Click Save to save the file to disk.

Tips

  • PDF stands for Portable Document Format. PDF files can be opened and read with Preview on Mac OS X or Adobe Acrobat Reader on virtually any computer or operating system.

  • The Save to File dialog works just like the Save As dialog, which is covered in Chapter 2.




MIcrosoft Word 2004 for Mac OSX. Visual QuickStart Guide
MIcrosoft Word 2004 for Mac OSX. Visual QuickStart Guide
ISBN: N/A
EAN: N/A
Year: 2003
Pages: 199

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