Hyperlinks


A hyperlink is text or a graphic that, when clicked, displays other information. Word enables you to create two kinds of hyperlinks:

  • A link to a URL (Uniform Resource Locator), which is the Internet address of a document or individual. Word makes it easy to create links to two types of URLs:

    • http:// links to a Web page on a Web server.

    • mailto: links to an e-mail address.

  • A link to a Word document on your hard disk or network.

By default, hyperlinks appear as colored, underlined text (Figure 13).

Figure 13. This portion of a Web page includes three links. By default, they're underlined and appear in a different color text.


Tip

  • Word can automatically format URLs as hyperlinks. Simply type the complete URL; when you press or , Word turns the URL into a hyperlink. You can set this option in the AutoFormat tab of the AutoCorrect dialog, which I tell you about in Chapter 4.


To insert a hyperlink

1.

Position the insertion point where you want the hyperlink to appear.

or

Select the text or picture that you want to convert to a hyperlink (Figure 14).

Figure 14. Select the text you want to turn into a link.


2.

Choose Insert > Hyperlink (Figure 15), press , or click the Insert Hyperlink button on the Standard toolbar.

Figure 15. Choose Hyperlink from the Insert menu.


The Insert Hyperlink dialog appears (Figure 16).

Figure 16. The Insert Hyperlink dialog for inserting a link to a Web page.


3.

To link to a Web page, enter the complete URL of the page you want to link to in the Link to box (Figure 16).

or

To link to a document on your hard disk or another computer on your network, click the Document button to display Document pane options (Figure 17). Click the Select button and use the Choose a File dialog that appears (Figure 18) to locate and select the document. When you click Open, Word automatically fills in the Link to box (Figure 19).

Figure 17. The Document pane of the Insert Hyperlink dialog enables you to create a link to a document on disk.


Figure 18. Use the Choose a File dialog to locate and select the file you want to link to.


Figure 19. Word enters the URL for the document in the Link to box.


or

To link to an e-mail address, click the E-mail Address button to display E-mail Address pane options. Enter an e-mail address in the To box and a message subject in the Subject box. Word automatically fills in the Link to box. You can see all this in Figure 20.

Figure 20. Use the E-mail Address pane to enter an e-mail address and subject. Word enters the URL for the link.


4.

If necessary, enter the text you want to appear in the document in the Display box.

5.

To create a custom ScreenTip for the hyperlink, click the ScreenTip button. Then enter the ScreenTip text in the Set Hyperlink ScreenTip dialog that appears (Figure 21) and click OK.

Figure 21. Use the Set Hyperlink ScreenTip dialog to create a custom ScreenTip for a hyperlink.


6.

Click OK to save your settings and dismiss the Insert Hyperlink dialog.

The hyperlink is inserted.

or

The selected text turns into a hyperlink (Figure 22).

Figure 22. The text you originally selected turns into a hyperlink.


Tip

  • In step 3, you can use pop-up menus in the Web Page, Document, or E-mail Address pane to quickly enter a book-marked Web site, recently accessed Web site, or recently used e-mail address.


To follow a hyperlink

1.

Position the mouse pointer on the hyperlink. The mouse pointer turns into a hand with a pointing finger and a box containing the URL (Figure 23) or Screen-Tip (Figure 24) for the link appears.

Figure 23 & 24. When you position the mouse pointer on a hyperlink, a box containing either the link's URL (above) or ScreenTip (below) appears.


2.

Click the link.

If the hyperlink points to an Internet URL, Word starts your default Web browser, connects to the Internet, and displays the URL.

or

If the hyperlink points to a file on your hard disk or another computer on the network, the file opens.

or

If the hyperlink points to an e-mail address, Word starts your default e-mail program and displays a new message form with the address included in the link.

To remove a hyperlink

1.

Position the insertion point anywhere within the hyperlink.

2.

Choose Insert > Hyperlink (Figure 15) or press .

or

Click the Insert Hyperlink button on the Standard toolbar.

3.

In the Edit Hyperlink dialog that appears (Figure 25), click the Remove Link button.

Figure 25. The Edit Hyperlink dialog.


4.

Click OK.

The link is removed from the text, but the text remains. All hyperlink formatting is removed.

Or

1.

Drag to select the hyperlink.

2.

Press .

Both the text and its hyperlink are removed from the document.

Tip

  • You can also use the Edit Hyperlink dialog (Figure 25) to modify the link, as discussed earlier in this section.




MIcrosoft Word 2004 for Mac OSX. Visual QuickStart Guide
MIcrosoft Word 2004 for Mac OSX. Visual QuickStart Guide
ISBN: N/A
EAN: N/A
Year: 2003
Pages: 199

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