Updating Reference Fields
When the content, pagination, or entry fields in a document change, any reference features created with Word fields that are already in the document must be updated to reflect the change.
For example, suppose you wrote a report, complete with bookmarks, cross-references, a table of contents, and an index. You submitted the report to management and although they
As part of the editing process, you created new cross-references, bookmarks, headings, and index entries. The existing references are no longer correct; they omit headings and index entries and have incorrect page references. These references must be manually updated for the revised document.
By "manually" I mean you must take some action to update the fields. Fortunately, updating them is as easy as selecting them and choosing a menu command or pressing a keyboard key. Or you can instruct Word to automatically update the fields that produce indexes and tables before a document prints.
In this part of the chapter, I explain how to update reference fields to ensure that they are accurate in your Word documents.
To manually update indexes & tables
The reference is updated to reflect current document contents and information.
To automatically update indexes & tables before printing
From that point forward, Word updates all Word fieldsincluding reference fieldsin the document before you print it.
Chapter 12. Outlines
Building an Outline
Rearranging Outline Components
Working with an Outline in Another View
Numbering Outline Headings