Using the Spelling Checker

Thus far in the book I've tried to get you to abandon your word processing ways of thinking, but the spelling checker is one tool that you're likely to be familiar with from other programs that can also be useful in PowerPoint.

To check the spelling in slides, follow these steps:

  1. Choose Tools, Spelling or press F7.

  2. PowerPoint displays the Spelling dialog box and begins checking the slide show for spelling errors (see Figure 5.12).

    Figure 5.12. You can use the spelling check feature to find and correct spelling errors in PowerPoint text.

    graphics/05fig12.gif

  3. When the spelling check pauses to point out an error, choose the appropriate options (for example, Ignore or Change).

  4. When PowerPoint tells you the spelling check is complete, click OK.

PowerPoint also prompts you to correct misspelled words as you create your text: It displays a squiggly red underline beneath words that don't match its spelling dictionary. You have several options, besides just ignoring the prompt:

  • You can correct the word as you go, thus removing the red line.

  • You can right-click the misspelled word to display a context menu that displays possible correction choices (see Figure 5.13) and then select a correct choice.

    Figure 5.13. You can right-click a misspelled word and choose the correct one from the context menu, without having to run the spelling checker.

    graphics/05fig13.gif

  • From the context menu, you can perform spelling checker options, such as ignoring, adding to the dictionary, or running the spelling checker.

  • Choose Look Up from the context menu to look up the word in the dictionary or thesaurus. PowerPoint displays various options in the Research task pane.

graphics/rarr.gif If you don't like the automatic spelling checker red line prompt, you can learn how to turn it off on p. 364.




Absolute Beginner's Guide to Microsoft Office PowerPoint 2003
Absolute Beginners Guide to Microsoft Office PowerPoint 2003
ISBN: 0789729695
EAN: 2147483647
Year: 2003
Pages: 154
Authors: Read Gilgen

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