Printing Calendars


When your schedule is full and you find yourself running from one appointment to the next , you might not always be able to check your Outlook Calendar. By printing your Calendar, you can take your schedule with you. You can print your Calendar in a variety of formats, called print styles . You can select from the following pre-defined print styles:

  • Daily Style prints the selected date range with one day per page. Printed elements include the date, day, TaskPad and reference month calendars, along with an area for notes.

  • Weekly Style prints the selected date range with one calendar week per page, including reference calendars for the selected and following months.

  • Monthly Style prints a page for each month in the selected date range. Each page includes the six-week range surrounding the month, along with reference calendars for the selected and following months.

  • Tri-fold Style prints a page for each day in the selected date range. Each page includes the daily schedule, weekly schedule, and TaskPad.

  • Calendar Details Style lists your appointments for the selected date range, as well as the accompanying appointment details.

You select the date or range of dates to be printed each time you print.

In this exercise, you will print your Calendar in the Daily, Tri-fold, and Monthly styles.

Important  

To complete this exercise, you must have a printer installed. To install a printer, click the Start button and then click Control Panel. In Control Panel, click Printers and Other Hardware, and then click Add a printer. If you are working on a network, your administrator can provide the information you need to install a printer.

BE SURE TO install a printer before beginning this exercise.

  1. With your Calendar displayed in Outlook, on the toolbar, click the Go to Today button.

    The Calendar displays your day s schedule.

  2. On the toolbar, click the Print button.

    The Print dialog box appears, with the Daily Style format and today s date automatically selected.

    click to expand
  3. Click OK .

    Outlook prints today s schedule in the Daily Style format, which approximates the Day view.

  4. On the toolbar, click the Print button again.

    The Print dialog box appears, with Daily Style and today s date as the default options.

  5. In the Print style list, click Tri-fold Style .

  6. In the Print range area, click the down arrow to the right of the End box, and click the date two days from today.

  7. Click the Preview button.

    The tri-fold calendar is displayed in Print Preview.

    click to expand
  8. On the Print Preview window toolbar, click the Print button.

    Outlook prints three pages ”one page for each day of the selected date range ” and closes the Print Preview window.

  9. On the toolbar, click the Print button again.

    Note that Outlook doesn t retain your settings from one print session to the next.

  10. In the Print style list, click Monthly Style .

  11. In the Print range area, click the down arrow to the right of the Start box, and in the drop-down list, click the last day of the current month.

  12. Click the down arrow to the right of the End box, and in the drop-down list, click the first day of the next month.

  13. Click the Preview button.

    The monthly calendar is displayed in Print Preview.

    click to expand
  14. On the Print Preview window toolbar, click the Print button.

    Outlook prints two pages ”one page for each month in which the selected date range falls ”and closes the Print Preview window.

CLOSE the SBSCalendar data file and exit Outlook.




Microsoft Office 2003 Step by Step
MicrosoftВ® Office ExcelВ® 2003 Step by Step (Step By Step (Microsoft))
ISBN: 0735615187
EAN: 2147483647
Year: 2005
Pages: 350
Authors: Curtis Frye

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