Security Considerations

                 

 
Special Edition Using Microsoft SharePoint Portal Server
By Robert  Ferguson

Table of Contents
Chapter  18.   Configuring SPS to Crawl Other Content Sources


In the next few sections, we will look at security from a crawling perspective. Security is obviously essential in regard to document management tasks and the search function in particular. It is critical to restrict access to sensitive information, whether this involves restricting the viewing of a document to only those who may edit or approve it, or "hiding" documents from those with no reason to even know that they exist. In this latter case, when viewing the results of searches, a user will not even be aware of the fact that documents to which they have no access are not displayed ”they simply do not exist for this user .

Configuring Security

SharePoint Portal Server recognizes any security policies currently assigned to an organization's servers, file shares, and databases. Additionally, SPS maps the security scheme for each content source to Windows 2000 security and applies it both when the content is crawled and when a user performs a search on the content.

If SharePoint Portal Server is configured to crawl content located on a server in a different domain, do not use domain local group accounts to secure the content on the server being crawled. This is because SPS may not be able to recognize domain local group accounts, resulting in content not being crawled as expected.

Managing Access Accounts

Access to content stored outside of the workspace is managed from SharePoint Portal Server Administration. Access accounts are used to specify user names and passwords in order to provide the required permissions to access Web sites, servers, and network resources. These accounts are configured on the Accounts tab of the Properties page for the server node. See Figure 18.9.

Figure 18.9. Configuring accounts for creating indexes for content sources is a simple task in SharePoint Portal Server.

graphics/18fig09.jpg

The default content access account provides the default user name and password for SharePoint Portal Server to supply when crawling content outside of the current workspace. The account must have Read permission, and the user name and password must resolve to an existing Windows NT or Windows 2000 account. Changing the details of this account is quite straightforward. Simply click the Configure button identified in the previous figure (18.9), and the following screen is displayed, allowing for easily updating account data.

Figure 18.10. Changing/updating account information is a straightforward task ”simply update the boxes for domain, account, password, and password confirmation, and then ensure that the account is updated from an NT/Windows 2000 perspective as well. And don't forget to stop and start the MSSearch service!

graphics/18fig10.jpg


                 
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Special Edition Using Microsoft SharePoint Portal Server
Special Edition Using Microsoft SharePoint Portal Server
ISBN: 0789725703
EAN: 2147483647
Year: 2002
Pages: 286

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