Printing and Emailing Notes

When you need the Notes away from the computer, you can make a printout of your Notes with the same paper choices available with other Outlook items, so that you can use the Notes with a planner. You can also share your Notes by email with anyone when the Notes are sent as text or send them to other Outlook users as Notes. When sent as Notes, the recipients can save the Note in their Notes folders.

Printing Notes

Outlook provides two print styles, table style and memo style, which you can use for printing copies of your Notes. The style available for you to use depends on what method you use to open the Print dialog and the view you're using on the folder.

If you have an open Note and press Ctrl+P, your only printing choice is memo style. When you have the Notes folder open and select a single Note, you can choose from memo style and table style. If you choose memo style, only the selected Note prints. When you select more than one Note, you can choose to print all of the rows or just the selected rows in the Notes folder using table style, as seen in Figure 16.3.

Figure 16.3. Using table style, you can print the entire Notes list or just the selected items.

graphics/16fig03.jpg

When you use a List view on Notes, you can print the selected Notes using either memo style or table style.

Printing the table style layout when using List view on the folder means all fields displayed in the view will print out. If you have the three-line AutoPreview enabled, the preview text prints. When you're using a grouped view, the group headers are included in the printout. However, there is a printing limit of 256 characters per field.

Memo style prints out the contents of the Note, including the modified date. When you use the Icons view on the Notes folder, you're limited to printing with the memo style.

NOTE

The view used on the folder determines the print options available. Selecting one or more Notes changes the print options you can select from.


For more information about the options available for page setup and print style, see "Creating and Using Print Styles," p. 122.


Sending Notes

It's easy to send your Notes by email to other people: Just drag and drop the Note on the Inbox or any mail folder and a new message form opens, with the text of the Note in the body of the message. The first line of the Note is used for the subject and the Note's last modified date is added to the message.

When you select multiple Notes and drop them on the Inbox folder, one message is created with the contents of the Notes in the message body. The Subject field is left blank.

You can send Notes as attachments, too. If you're using Word as your email editor and already started the message, select Insert File, Item from the E-mail toolbar, browse to the Notes folder, and select the Note you want to attach. When you're using Outlook's editor, use the Insert, Item menu, not the Insert File button. You can also select the Note in the Notes folder, and Ctrl+F or right-click and choose Forward Note.

TIP

Press the Ctrl or Shift key when you're selecting Notes and you can select several Notes at once.




Special Edition Using Microsoft Office Outlook 2003
Special Edition Using Microsoft Office Outlook 2003
ISBN: 0789729563
EAN: 2147483647
Year: 2003
Pages: 426

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