is what keeps connectors attached to shapes. When a connector is glued to a shape, Visio displays the connector's endpoints in red. By default, Visio can glue shapes to guides and 1-D shapes and connectors to connection points. However, you can prevent Visio from connecting shapes with glue, and you can specify other points where Visio can glue
Follow these steps to prevent Visio from connecting shapes with glue:
Follow these steps to specify where Visio can glue shapes:
In case you want to create your own shapes or are just
Visio was designed with the idea that any shape can have text, and all you do to insert that text is click and type. Text appears attractively formatted exactly where you need it. In theory, you should never have to think much about text in Visio except to consider what you want to say. Visio takes care of the rest.
In practice, most people
Still, you'll probably find yourself wanting to adjust the built-in formatting of a shape's text, or maybe you can't find an existing shape to use for your purpose. Maybe you just want to understand why Visio doesn't work like Microsoft Word, or why some shapes don't obey the usual click-and-type rule. This chapter provides the details you need to work with text in Visio.
In general, to type text in any shape, follow these steps:
Visio zooms in to show you the text you're typing at 100% view. If you misspell or type a word that Visio doesn't recognize, the word appears with a wavy, red underline.
Don't worry if you type more text than the shape can contain. You can adjust the shape size, text block size, or font
Visio doesn't place limits on the amount of text you can type in a shape's text block. The nice thing about this feature is that you can keep typing and worry about formatting later. If the text doesn't fit, you can do any of the following:
Later sections in this chapter provide details about formatting and resizing text and text blocks.
To disable automatic zooming and the spelling checker as you type, follow these steps:
Text appears smoother than in Visio 2000, but it's not as legible at different zooms.
When you zoom out to see more of your page, text in the diagram may not be legible, even if the same text was legible at that zoom when
A couple of factors are responsible. Text in Visio 2002 is displayed differently on the screen than it was in Visio 2000. This version of Visio uses a new display technology called GDI+ that enhances font resolution on the screen by smoothing curves and edges with a technique called anti-aliasing. You can disable text anti-aliasing behavior, which makes text look the way it did in Visio 2000 and may make your text more legible when you zoom out. To do this, select Tools, Options. Click the View tab, and then select the Faster Text Display (Aliased) option.
When you type in a shape, Visio zooms in so that the text is legible, but then when you work in the drawing, you can't read the text anymore.
Let's say that you're using 12-point Arial text in your shapes. If you're used to working in Word, you know that 12-point type is plenty big enough to read. And it seems very readable when you first type in Visio until you click away and display the entire drawing, when the text is no longer big enough to read.
What's happening is that Visio automatically zooms to show you your shape at 100% size when you type in it, which means that your 12-point type looks like 12-point type. When you click away from the shape or press Esc, Visio returns to the magnification that you were using for your drawing. If you just started your diagram, Visio is probably displaying the full page so that you can see all of your drawing, but at this zoom level, 12-point text is not legible. You can use the Zoom list on the Standard toolbar to zoom in and out in your drawing to see shapes and text up close. Regardless of the zoom level, when you print your diagram, that 12-point type will be printed at exactly that size.
You can type
To add text anywhere on a drawing page, follow these steps:
Visio zooms in to show you the text you're typing at 100% view.
Visio creates a text-only shape and formats your text using the default settings. Unless you change these settings, the default format is centered, Arial, 8-point text.
When you add text to a shape, the text always appears in a text block. However, the size, shape, and location of a text block can
If you want to see a shape's text block, click the Text Block tool, and then click the shape. If you draw a shape, its text block has the same boundaries as the shape itself. For example, let's say you draw a rectangle. If you select the rectangle and then start typing, text appears centered in the rectangle pretty much as you'd expect. The rectangle's text block occupies the same area as the rectangle. However—and this is pretty cool—it doesn't have to appear this way. You can move, resize, and rotate a shape's text block without
If you're used to working in a word processing program like Microsoft Word, you may find Visio's text behavior a little surprising. Here are a few fun facts about Visio text tools that you can take advantage of:
If a shape already includes text and you want to add more, or select
When you use the Text tool to type on the page, the text is automatically placed in a shape without lines or fill—in other words, a text-only shape. Because a text-only shape is still a shape, you can format it, and its text block, as you would any other shape. You can even add lines or fill.
Just as a shape has width and height values that you can view and change in the Size & Position window, a shape's text block has width, height, and other properties that you can see in the ShapeSheet window. When you use the Text Block tool to move, rotate, or resize a text block, Visio records your actions in the
For an introduction to ShapeSheet formulas, see "Writing ShapeSheet Formulas."
Is there a way to distinguish "model space" text from "paper space" text as some CAD programs can do?
Visio doesn't display text the same way as CAD programs do. Text is displayed in your drawing using its printed size. When you zoom in and out, text looks larger and smaller, but only the view, not the text size, is changing. Changing the drawing scale also has no effect on text size, which is always measured in the real-world units of the printed page.
Many Visio shapes are really groups, and often they contain text that you can customize. For example, many of the title block shapes in the Borders And Titles stencil are groups. Typically, groups work the way you expect them to, and text is added in an appropriate format and location. You don't have to think about it—except when you do. Maybe you see text on a shape that you want to change, but can't figure out how to get at it. In times like these, you've probably
Groups associate shapes in a unique manner that you can take advantage of in your own diagrams. For example, if you want a way to keep blocks of text together, and yet format each block differently, you should create a group. You create a group by selecting Visio objects, and then choosing Shape, Grouping, Group. Because the group itself is a separate object with a text block, it can have text. Each shape in the group can also have text. And each shape's and group's text can be formatted differently. In this way, you can have multiple text blocks in an object that appears to be one shape, as Figure 4-5 shows. You can
To see a group's text block, select the group, and then press F2. Visio opens the group's text block. To type in one of the group's shapes, subselect the shape, and then type. Sometimes a group has been protected so that you can't add text to it. It's safe to assume that the shape designer had a good reason for locking the shape, but such protection can be frustrating if you want to add text. Fortunately, there are workarounds for this issue. For example, you can use the Text tool to create a text-only shape containing the text you want, drag it into place atop the group, and then group the text and the group. Or you can try to bypass the
For details, see "Editing Shapes in a Group."