Using the Book s CD | MicrosoftВ® Office Word 2007 Step by Step (Step By Step (Microsoft))

Using the Book's CD

The companion CD included with this book contains the practice files you'll use as you work through the book's exercises, as well as other electronic resources that will help you learn how to use Microsoft Office Word 2007.

What's on the CD?

The following table lists the practice files supplied on the book's CD.

Chapter	Files
Chapter 1: Exploring Word 2007	02_Opening.docx 03_Viewing1.docx 03_Viewing2.docx 05_Printing.docs
Chapter 2: Editing and Proofreading Documents	01_Changes.docx 02_SavedText.docx 03_FindingWord.docx 04_Outline.docx 05_FindingText.docx 06_Spelling.docx 07_Finalizing.docx
Chapter 3: Changing the Look of Text	01_QuickFormatting.docx 02_Characters.docx 03_Paragraphs.docx 04_Lists.docx
Chapter 4: Changing the Look of a Document	01_Background.docx 02_Theme.docx 03_Template.docx 04_Header.docx 05_ControllingPage.docx
Chapter 5: Presenting Information in Columns and Tables	01_Columns.docx 02_TabularList.docx 03_Table.docx 05_Calculations.docx 05_LoanData.xlsx 06_Loan.xlsx 06_Memo.docx 06_TableAsLayout.docx
Chapter 6: Working with Graphics, Symbols, and Equations	01_Logo.png 01_Picture.docx 02_WordArt.docx 03_Shapes.docx 04_Relationships.docx 05_Symbols.docx
Chapter 7: Working with Diagrams and Charts	01_Diagram.docx 02_ModifyingDiagram.docx 03_Chart.docx 04_ModifyingChart.docx 05_ExistingData.docx 05_Sales.xlsx
Chapter 8: Working with Longer Documents	01_Parts.docx 02_Contents.docx 03_Index.docx 04_Bookmarks.docx 05_Hyperlinks.docx 05_OtherLogos.docx 06_Bibliography1.docx 06_Bibliography2.docx
Chapter 9: Creating Form Letters, E-Mail Messages, and Labels	02_DataSource.xlsx 02_PreparingData.docx 03_DataSource.xlsx 03_FormLetter.docx 04_DataSource.xlsx 04_MergingData.docx 05_E-mail.docx 06_DataSource.xlsx
Chapter 10: Collaborating with Others	01_Sending1.docx 01_Sending2.docx 01_Sending3.docx 02_TrackChanges.docx 03_Comments.docx 04_Comparing1.docx 04_Comparing2.docx 04_Comparing3.docx 05_Password.docx 06_PreventingChanges.docx 07_Workspace.docx
Chapter 11: Creating Documents for Use Outside of Word	02_Web.docx 03_Blog.docx 04_XML.docx 04_XMLSchema.xsd
Chapter 12: Customizing Word	02_Commands.docx 03_Toolbar1.docx 03_Toolbar2.docx

In addition to the practice files, the CD contains some exciting resources that will really enhance your ability to get the most out of using this book and Word 2007, including the following:

Microsoft Office Word 2007 Step by Step in eBook format
Microsoft Computer Dictionary, 5th ed. eBook
First Look 2007 Microsoft Office System (Katherine Murray, 2006)
Sample chapter and poster from Look Both Ways: Help Protect Your Family on the Internet (Linda Criddle, 2007)

Important

The companion CD for this book does not contain the Word 2007 software. You should purchase and install that program before using this book.

Minimum System Requirements

2007 Microsoft Office System

The 2007 Microsoft Office system includes the following programs:

Microsoft Office Access 2007
Microsoft Office Communicator 2007
Microsoft Office Excel 2007
Microsoft Office Groove 2007
Microsoft Office InfoPath 2007
Microsoft Office OneNote 2007
Microsoft Office Outlook 2007
Microsoft Office Outlook 2007 with Business Contact Manager
Microsoft Office PowerPoint 2007
Microsoft Office Publisher 2007
Microsoft Office Word 2007

No single edition of the 2007 Office system installs all of the above programs. Specialty programs available separately include Microsoft Office Project 2007, Microsoft Office SharePoint Designer 2007, and Microsoft Office Visio 2007.

To install and run these programs, your computer needs to meet the following minimum requirements:

500 megahertz (MHz) processor
256 megabytes (MB) RAM
CD or DVD drive
2 gigabytes (GB) available hard disk space; a portion of this disk space will be freed if you select the option to delete the installation files
Tip

Hard disk requirements will vary depending on configuration; custom installation choices may require more or less hard disk space.
Monitor with 800x600 screen resolution; 1024x768 or higher recommended
Keyboard and mouse or compatible pointing device
Internet connection, 128 kilobits per second (Kbps) or greater, for download and activation of products, accessing Microsoft Office Online and online Help topics, and any other Internet-dependent processes
Windows Vista or later, Microsoft Windows XP with Service Pack 2 (SP2), or Microsoft Windows Server 2003 or later
Windows Internet Explorer 7 or Microsoft Internet Explorer 6 with service packs

The 2007 Microsoft Office suites, including Office Basic 2007, Office Home & Student 2007, Office Standard 2007, Office Small Business 2007, Office Professional 2007, Office Ultimate 2007, Office Professional Plus 2007, and Office Enterprise 2007, all have similar requirements.

Step-by-Step Exercises

In addition to the hardware, software, and connections required to run the 2007 Microsoft Office system, you will need the following to successfully complete the exercises in this book:

Word 2007, Excel 2007, and Outlook 2007
Access to a printer
10 MB of available hard disk space for the practice files

Installing the Practice Files

You need to install the practice files in the correct location on your hard disk before you can use them in the exercises. Follow these steps:

1.	Remove the companion CD from the envelope at the back of the book, and insert it into the CD drive of your computer. The Step By Step Companion CD License Terms appear. Follow the on-screen directions. To use the practice files, you must accept the terms of the license agreement. After you accept the license agreement, a menu screen appears. Important If the menu screen does not appear, click the Start button and then click Computer. Display the Folders list in the Navigation Pane, click the icon for your CD drive, and then in the right pane, double-click the StartCD executable file.
2.	Click Install Practice Files.
3.	Click Next on the first screen, and then click Next to accept the terms of the license agreement on the next screen.
4.	If you want to install the practice files to a location other than the default folder (Documents\MSP\SBS_Word2007), click the Change button, select the new drive and path, and then click OK. Important If you install the practice files to a location other than the default, you will need to substitute that path within the exercises.
5.	Click Next on the Choose Destination Location screen, and then click Install on the Ready to Install the Program screen to install the selected practice files.
6.	After the practice files have been installed, click Finish.
7.	Close the Step by Step Companion CD window, remove the companion CD from the CD drive, and return it to the envelope at the back of the book.

Using the Practice Files

When you install the practice files from the companion CD that accompanies this book, the files are stored on your hard disk in chapter-specific subfolders under Documents \MSP\SBS_Word2007. Each exercise is preceded by a paragraph that lists the files needed for that exercise and explains any preparations needed before you start working through the exercise. Here are examples:

USE the 03_FormLetter document and the 03_DataSource workbook. These practice files are located in the Chapter09 subfolder under SBS_Word2007.

BE SURE TO start Word and display non-printing characters before beginning this exercise.

OPEN the 03_FormLetter document.

You can browse to the practice files in Windows Explorer by following these steps:

On the Windows taskbar, click the Start button, and then click Documents.

Start

In your Documents folder, double-click MSP, double-click SBS_Word2007, and then double-click a specific chapter folder.

You can browse to the practice files from a Word 2007 dialog box by following these steps:

1.	On the Favorite Links pane in the dialog box, click Documents.
2.	In your Documents folder, double-click MSP, double-click SBS_Word2007, and then double-click the specified chapter folder.

Removing and Uninstalling the Practice Files

You can free up hard disk space by uninstalling the practice files that were installed from the companion CD. The uninstall process deletes any files that you created in the Documents\MSP\SBS_Word2007 chapter-specific folders while working through the exercises. Follow these steps:

1.	On the Windows taskbar, click the Start button, and then click Control Panel. Start
2.	In Control Panel, under Programs, click the Uninstall a program task.
3.	In the Programs and Features window, click Microsoft Office Word 2007 Step by Step, and then on the toolbar at the top of the window, click the Uninstall button.
4.	If the Programs and Features message box asking you to confirm the deletion appears, click Yes.