Packaging a Document

A package is a folder that contains everything necessary to print a document. Instead of manually collecting all the files, the Package command assembles the files for you.

To package files for printing:

1.	Choose File > Package. InDesign looks through the document and then opens the Printing Instructions dialog box . The Printing Instructions dialog box lets you create a text file with contact information and instructions about the document package.
2.	Fill out the contact and file information. Tip The information in the Printing Instructions dialog box is kept if you repackage the document later.
3.	Click Continue. This opens the Create Package Folder dialog box . The Create Package Folder dialog box lets you choose which items should be included in the package folder.
4.	Enter a name for the folder that will hold the files.
5.	Check the following options for the package: Copy Fonts (except CJK) copies the fonts used in the document except double-byte fonts such as those for Chinese, Japanese, and Korean languages. (See the sidebar on the next page for a discussion of copying fonts.) Copy Linked Graphics copies placed images that are not embedded in the file. Update Graphic Links in Package automatically updates any modified graphics. Use Document Hyphenation Exceptions Only limits the hyphenation exceptions to only those added to the document. Include Fonts and Links from Hidden Layers adds the fonts and graphics from layers that are not visible. View Report launches a text editor to open the report created with the document.
6.	Click Package to assemble all the necessary files in the folder.

Copying Fonts: Legal or Not?

If you choose to send fonts, a warning notice appears about the legalities of copying fonts . You may have heard stories of people carted off to prison for illegally copying software. While there have been people arrested for software piracy, the rules about fonts are more intricate.

The Font Alert is a gentle reminder that both you and the service bureau need to own a copy of a font before you can copy and send it with a file.

Some font companies, such as Adobe, allow you to send a copy of the font along with your document provided that the service bureau that is going to print your file also has its own copy of the font. Other companies let you send the font along with your file, but the font can only be used to print your documents. You must check the license that came with the font.

So why would a service bureau want a copy of your font if it already has a copy? They want to make sure they use exactly the same font as the one you used to create the document.

This is why most service bureaus spend thousands of dollars to buy complete font libraries. If the bureau doesn't have a copy of the font, you should not send the font along with the file. Either the service bureau buys the font or you should create a prepress package.

Of course, if you use a program such as FontLab to make your own fonts, you have total permission to copy the fonts and give them to anyone you want. For instance, the tip bullet in this book is a font I created I have no problem getting permission to copy that font.

However, the figure numbers are a specialized font I bought. I will have to buy another license to send that font to my service bureau.