Editing PDF Files and Their Elements
Acrobat is intended to "freeze" pages to maintain their original appearance and structure, regardless of where they are
Everyone at times has to make last-minute text changes on a file altering a price or a few words in the text, for example. Acrobat lets you edit text in a PDF file with the TouchUp Text tool. However, how easily or whether you can "touch up" text at all depends on two factors: Was the file saved with tagged text , and is the original font installed on your computer?
To use the TouchUp Text tool, select it from Acrobat's Advanced Editing toolbar. Better yet, choose Tools > Advanced Editing > Show TouchUp toolbar, which opens a small floating toolbar with both the TouchUp Text and the TouchUp Object tools.
Tagged versus Untagged Text
A PDF file containing tagged text gives you more control over text editing than with untagged text. Tagged text includes the document structure and describes the boundaries of paragraphs for Acrobat, for example, so edits can be restricted to that selection.
If no tagging has been done, selecting text in the PDF with the TouchUp Text tool displays a bounding box that indicates no paragraph structure in the file (Figure 14-19, left). When tagging is included, clicking in the text with the TouchUp Text tool shows the paragraph bounding box (Figure 14-19, right). Tagged text also is more readable by screen-reader applications, and includes more information if you later want to export text from the PDF file.
Figure 14-19. Untagged text, which lacks document structure, is more difficult to edit (left). Tagged text shows the bounding box of individual paragraphs (right).
InDesign is the only CS2 application in which you can create tagged text (select Create Tagged Text in the General panel of the Export Adobe PDF dialog box; see Figure 14-2, top). No such controls exist in the other CS2 applications.
Editing With or Without the Original Font Installed
To edit (add or replace) text containing a particular font, the font must be installed on your computer located where Acrobat can recognize it. If an embedded or subsetted font is not installed, you can change certain appearance attributes (the type's
Using the TouchUp Text Tool
To use the TouchUp Text tool, select it, and then click in the text you want to edit. A bounding box will appear around it, as shown in Figure 14-19. Either drag to select text, or Control/right-click and choose Select All from the context menu (Figure 14-20). Type to replace the selected text, or press Delete to delete it. You can also choose Cut, Copy, or Paste from the context menu. Click an insertion point and type to insert text. You can edit only one line at a time. New to Acrobat 7.0, you can wrap text to the
Figure 14-20. A variety of commands for editing text are available from the TouchUp Text context menu, including Properties, which opens the TouchUp Properties dialog box.
You can also add a single line of text in its own bounding box by Option/Ctrl-clicking. In the New Text Font dialog box, select a font and writing mode (probably Horizontal) and click OK. Then type to enter text.
Tip: The Select Tool is not the TouchUp Text Tool
Acrobat's Select tool is used when you want to copy areas of text into another application, but not to edit the text.
Editing Text Attributes
To edit text attributes, highlight the text and choose Properties from the TouchUp Text tool context menu. In the TouchUp Properties dialog box, click the Text tab. Change attributes of selected type, including font, font
Acrobat's TouchUp Objects tool can select objects on a PDF page. Choose it from the Advanced Editing or the TouchUp toolbar. Clicking an object on a PDF page displays a bounding box around it (Figure 14-21). The tool can select either vector or raster graphics, or text as an object (rather than the
Figure 14-21. The TouchUp Object tool lets you select, move, or edit an image or page object.
Also use the TouchUp Object tool to initiate a process to edit an object. Acrobat can't actually edit graphics itself, but it can call upon other
Figure 14-22. Use the TouchUp Preferences to select your touchup editors.
To use external editors, follow these steps:
In addition to combining PDF files (described earlier in the same-named section), Acrobat includes various ways to edit the pages of a PDF file. Here are some of them: