Importing E-Mail Accounts and Other Data

For those of you who have used other e-mail clients in the past and are just now upgrading to Outlook as your e-mail software, you may want to import your e-mail settings and even your mail messages from another e-mail software package that is installed on your computer. Outlook can import e-mail accounts, messages, and other data such as contacts. Outlook can import e-mail accounts and messages from Outlook Express and Eudora.

Settings from Previous Versions of Outlook Used by Outlook 2003 When you upgrade a previous version of Outlook to Outlook 2003, settings, accounts, and preferences that you made in the previous version of Outlook are used in Outlook 2003.

Data can also be imported from other programs used to manage calendars and contacts such as Act! and Lotus Organizer. Let's take a look at the steps used to import e-mail settings into Outlook 2003.

1. Select the File menu, point at Import and Export , and then select Standard . The Import and Export Wizard will appear.

2. On the Import and Export Wizard screen, select Import Internet E-mail Account Settings and then select Next .

3. The next wizard screen (which starts the Internet Connection Wizard) provides a list of e-mail clients that you have installed on your computer (see Figure 1.5). Select the e-mail client that contains the settings. Click Next to continue.

   Figure 1.5. You can import settings from other e-mail clients.

   

4. The next screen asks you to provide the name that you want to appear in the From box when you send e-mail. Type the name (or go with the default, which is imported from the other e-mail client) and then click Next to continue.

5. Your e-mail account will appear on the next screen (as it was set up for the e-mail client). Click Next to continue.

6. On the next screen the e-mail servers for the account will appear (the POP and SMTP servers). Click Next to continue.

7. On the next screen, the account name you used for e-mail will appear. You also have to enter your e-mail password. Click Next .

8. The next screen shows the connection type that you use to connect to the Internet such as a phone line or a LAN connection. Check to make sure these settings are correct and then click Next .

9. The final screen will appear, letting you know that all the information needed has been collected. Click Finish .

The imported e-mail account settings will be added to Outlook. If you also want to import mail messages or contacts from the other e-mail client, run the Import and Export Wizard again and make the appropriate choices.