7.3. Choosing a PrinterThese days, it's not unusual to have a couple of printers and printer-type options. For example, you may have a black and white laser printer for quickly and cheaply printing basic text documents. You may also have a color ink-jet printer for printing photos and the occasional color chart or graph. On top of that, perhaps you have a fax modem connected to your computer. (Windows thinks of fax machines as printers. When you think about it, they are sort of long-distance printers.) If you have the full-blown Adobe Acrobat program on your computer, Adobe PDF shows up everywhere you see your computer's printers listed. (Word considers creating PDFs, too, to be a type of printing.) Having several printer options doesn't confuse Word one bit. You just need to let Word know which printer you want to use. To do that, open the Print dialog box, which in typical Microsoft fashion you can do at least three different ways. The quickest and easiest to remember is to press Ctrl+P. If you like to mouse up to the ribbon, then choose Office button Print. For good measure, you can also use the new keyboard shortcut Alt+F, P. However you arrive at the Print dialog box, it looks like Figure 7-6.
At the top of the Print box you find a group of controls labeled Printer. Use the drop-down menu at the top to choose the printer you want to use for this print job. Under this menu you see some details about your printerits type and how it's connected to your computer. On the right, you see two buttons. The top Properties button opens a dialog with details specific to your printer. If you're on a network and share printers, the Find Printer button can help you locate a printer. 7.3.1. Setting Your Default PrinterIf you don't specifically choose a printer, Windows always uses one particular printerknown as the default printer. You'll see a checkmark next to its printer icon in the list (Figure 7-6). You can promote any of your printers to this exalted position, but you can't do it within Word. You need to use the Windows system for this job. Here are the steps:
7.3.2. Exploring Printer-Specific PropertiesDifferent printers have different talents. Choose from color printers and black-and-white printers, printers that can print on both sides of the paper, printers that can use huge pieces of paper, and even computer thingys that behave like printers but aren't really printers. Adobe Acrobat and fax machines fall into this category. You need some way to get at the controls for these printers and, obviously, the controls are different for each one. You use the Printer Properties boxes to fine-tune the behavior of your printers and printing devices. For example,Figure 7-8 shows the properties for a black and white laser printer. Figure 7-9 shows the Properties box for a color inkjet printer. Figure 7-10 is the Properties box for the professional version of Adobe Acrobat. It's not really a printer at all; it just thinks it is.
|