Category list

Saving a Presentation

PP07S-4.3.6

After you create a PowerPoint presentation, save it as a file on your computer so you can work with it later. When you save a presentation for the first time or if you want to save a copy of a file, use the Save As command. When you want to save an open presentation, use the Save button on the Quick Access Toolbar. When you save a presentation, PowerPoint 2007 saves PowerPoint 97-2003 files in their older format using compatibility mode ( New! ) and new PowerPoint 2007 files in an XML (Extensible Markup Language) based file format .pptx ( New! ). The XML format significantly reduces file sizes, provides enhanced file recovery, and allows for increased compatibility, sharing, reuse, and transportability. A PowerPoint 97-2003 presentation stays in compatibility modeindicated on the title baruntil you convert it to the new PowerPoint 2007 file format. Compatibility mode disables new features that cannot be displayed or converted well by previous versions.

Save a Presentation for PowerPoint 2007

Click the Office button, point to Save As , and then click PowerPoint Presentation .

Timesaver

Press Ctrl+S to save an existing presentation .

Click a location on Favorite Links (Vista) or the Places bar (XP), or click the Save in list arrow, and then click the drive or folder where you want to save the file.

Timesaver

Click the New Folder button in the Save As dialog box to save the file to a new folder .

Type a presentation file name .

Click Save .

Did You Know?

You can access options from the Save dialog box. To change file related options in the Save dialog box, click Tools, and then click the command option you want, either Save, General, Web, or Compress Pictures.

Convert a PowerPoint 97-2003 Presentation to PowerPoint 2007

Open the PowerPoint 97-2003 presentation in compatibility mode.

Click the Office button, and then click Convert .

Click OK to convert the file to new PowerPoint 2007 format.

PowerPoint exits compatibility mode, which is only turned on when a previous version is in use.

Did You Know?

You can display extensions in the Save and Open dialog boxes and Recent Documents list. Changing the Windows option also changes Power-Point. In the Folder Options dialog box on the View tab, clear the Hide extensions for known file types check box.

Set Save Options

Click the Office button, and then click PowerPoint Options .

In the left pane, click Save .

Set the save options you want:

Default Save Format. Click Save files in this format list arrow, and then click the default format you want.

Default File Location. Specify the complete path to the folder location where you want to save your presentation.

Click OK .

Saving a Presentation with Different Formats

PowerPoint 2007 is a versatile graphics presentation program that allows you to save your presentation in a variety of different formatssee the table on the following page for a complete list and description. For example, you might want to save your presentation as a Web page that you can view in a Web browser. Or you can save a presentation in an earlier version of PowerPoint (97-2003) in case the people you work with have not upgraded to PowerPoint 2007. If you save a presentation to PowerPoint 97-2003, some new features and formatting are converted to uneditable pictures or not retained. PowerPoint 2007 doesn't support saving to PowerPoint 95 and earlier formats.

Save a Presentation for PowerPoint 97-2003 or Other Format

Click the Office button, and then point to Save As , and then click PowerPoint 97-2003 Presentation or Other Formats .

Click the Save in list arrow, and then click the drive or folder where you want to save the file.

Type a presentation file name .

Click the Save as type list arrow, and then click the file format you want.

Click Save .

Important

Some new features and formatting are converted to uneditable pictures or not retained .

PowerPoint 2007 Supported File Formats
Save As file type	Extension	Used to save
PowerPoint Presentation ( New! )	.pptx	PowerPoint 2007 presentation
PowerPoint Macro-Enabled Presentation ( New! )	.pptm	PowerPoint 2007 presentation that contains Visual Basic for Applications (VBA) code
PowerPoint 97-2003	.ppt	PowerPoint 97 to PowerPoint 2003 presentation
PDF Presentation ( New! )	.pdf	Fixed-layout electronic file format that preserves document formatting developed by Adobe Systems
XPS Document Format ( New! )	.xps	Fixed-layout electronic file format that preserves document formatting developed by Microsoft
PowerPoint Template ( New! )	.potx	PowerPoint 2007 template
PowerPoint Macro-Enabled Template ( New! )	.potm	PowerPoint 2007 template that includes preapproved macros
PowerPoint 97-2003 Template	.pot	PowerPoint 97 to PowerPoint 2003 template
Office Theme ( New! )	.thmx	Style sheet that include theme definitions
PowerPoint Show ( New! )	.pps; .ppsx	PowerPoint 2007 presentation that opens in Slide Show view
PowerPoint Macro-Enabled Show ( New! )	.ppsm	PowerPoint 2007 show that includes preapproved macros
PowerPoint 97-2003 Show	.ppt	PowerPoint 97-2003 presentation that opens in Slide Show view
PowerPoint Add-In ( New! )	.ppam	PowerPoint 2007 add-in that stores specialized functionality, such as VBA code
PowerPoint 97-2003 Add-in	.ppa	PowerPoint 97-2003 add-in that stores specialized functionality, such as VBA code
Single File Web Page	.mht; .mhtml	Web page as a single file with an .htm file
Web Page	.htm; .html	Web page as a folder with an .htm file
GIF, JPEG, PNG, TIFF, Device Independent Windows Metafile, Enhanced Windows Metafile	.gif, .jpg, .png, .tif, .wmf, .emf	Various graphics formats that open in other programs
Outline/RTF	.rtf	Presentation outline as a text-only document