Introduction

After finalizing your document, there are some necessary steps you should do prior to printing. You can check for inconsistent formatting in your document. If you have established a certain style, checking your formatting can ensure that your document is formatted correctly. You might find that a certain word or phrase needs to be replaced . With Microsoft Office Word 2003, you can find and replace your text.

You can also look up and use synonyms and antonyms to make your document more interesting. Under the Tools menu, you can use a Thesaurus, translate a word or document into another language, or even use multiple languages with the Word program. Of course, no document should be printed without first going through the spell checker to check your spelling and grammar usage. You can add personalized names , terms, company information to your spell checker, so that when you are using the spell checker, it won't make unnecessary stops on words that are spelled and used correctly.

If your document is larger, page numbers might be necessary to help your reader follow along. You can insert page numbers for single or double sided printing, and you can even add chapter numbers . When getting ready to print, you might want to preview your document to make sure that your margins are appropriate for your text and printing. If, after previewing your document, you find that some text should be on a different page, you can insert page breaks to end the page early, so that common text stays together on a page. You can also insert a whole new page in your document.

When it's finally time to print, you can print all or part of a document, change your page orientation to print landscape or portrait, or even print a two-sided document.