When you are only doing a limited number of pieces in a mail merge, or you cannot input the records into one of the previously mentioned programs for permanent use and then export them to the Mail Merge Wizard to perform the task at hand, you can use the Wizard to create your recipient list. You can also use Word to manually type a data document. The first line of the document should contain the merge field names separated by commas or tabs (choose one format and be consistent throughout the document). For example, FirstName, LastName, Address, City, State, Zip. Note that field names cannot contain spaces. At the end of the field name line, press Enter. Input all of the data for a given record separated by commas on the lines that follow, press Enter after each record entry. When all entries are entered, save the document as a text file and import it as an existing file in Step 3 of 6 in the Mail Merge Wizard. Create a Data Document
|