Importing Data from a Document

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When you are only doing a limited number of pieces in a mail merge, or you cannot input the records into one of the previously mentioned programs for permanent use and then export them to the Mail Merge Wizard to perform the task at hand, you can use the Wizard to create your recipient list. You can also use Word to manually type a data document. The first line of the document should contain the merge field names separated by commas or tabs (choose one format and be consistent throughout the document). For example, FirstName, LastName, Address, City, State, Zip. Note that field names cannot contain spaces. At the end of the field name line, press Enter. Input all of the data for a given record separated by commas on the lines that follow, press Enter after each record entry. When all entries are entered, save the document as a text file and import it as an existing file in Step 3 of 6 in the Mail Merge Wizard.

Create a Data Document

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On Step 3 of 6 in the Mail Merge task pane, click the Type A New List option.

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Click Create.

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Input your information for the first record, and then click New Entry.

graphics/four_icon.jpg Continue to input additional records; click New Entry after each one until all records have been entered, and then click Close.

The Save Address List dialog box opens, displaying the My Data Sources folder.

graphics/five_icon.jpg Enter a name, and then click Save to save your work.

The Mail Merge Recipients dialog box opens, displaying the data source for the merge.

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Edit the recipient data (if necessary), and then click OK.

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Click Next: Write Your Letter on the task pane to display Step 4 of 6.

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Show Me. Microsoft Office Word 2003. See it Done, Do It Yourself
Show Me. Microsoft Office Word 2003. See it Done, Do It Yourself
ISBN: N/A
EAN: N/A
Year: 2002
Pages: 310

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