Recording Items in the Journal

The Outlook Journal is a diary of all the activities and interactions from your day. With everything organized on a timeline, you can see an overview of what you accomplished and when and how long certain activities took. The Journal also provides an alternate way to locate a particular item or a file. You can have the Journal automatically record entries of your phone calls, e-mail messages, meeting requests and responses, tasks, faxes, and documents on which you've worked. You must record tasks , appointments, personal conversations, and existing documents manually.

Automatically Record New Items and Documents

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Click the Tools menu, and then click Options.

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Click Journal Options.

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Select the check boxes for the items you want to record in the Journal automatically.

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Select the check boxes of the contacts for whom you want to record the selected items.

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Select the check boxes of the programs that you want recorded.

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Click OK.

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Click OK.

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Record a Journal Entry Manually

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Click the Folder List icon on the Navigation pane, and then click Journal.

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Click the New button on the Standard toolbar.

TIMESAVER Press Ctrl+N in Journal view to create a new journal entry.

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Enter text in the Subject box that describes the journal entry.

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Click the Entry Type list arrow, and then select the type of activity you want to record.

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Specify the date, time, and duration of the activity.

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Type a description of the activity.

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Assign an entry to a contact, if necessary.

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Assign a category, if necessary.

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Click the Save And Close button.

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Did You Know?

You can time how long an activity takes . Open the Journal, click New, enter a subject, select the type of entry, and then click the Start Timer to begin timing how long the activity takes. Take notes as you continue the activity. Click Pause Timer if necessary, and then click Start Timer to resume. Click Pause Timer when you have completed the activity.

You can display the Journal icon on the Navigation pane . Click the Configure Buttons button, point to Add Or Remove Buttons, and then click Journal.



Show Me. Microsoft Office 2003
Show Me Microsoft Office 2003
ISBN: 0789730073
EAN: 2147483647
Year: 2002
Pages: 418

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