Responding to Meeting Requests

Responding to Meeting Requests

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When you receive a meeting request it appears in your Inbox such as any message would. The difference is when you view the message you can also view your calendar to see where the meeting is scheduled. Once you are sure whether or not you can attend a meeting, then you use the Accept button or the Decline button at the top of the meeting request e-mail. If you want to propose a different time, you can use the Propose Time button. A message is sent to the sender of the meeting request with your response. If you need to view your calendar while viewing the meeting request e-mail, you can use the Calendar button.

Accept a Meeting Request

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Display your Inbox, and then click the e-mail with the meeting request.

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To view the meeting in your Calendar, click the Calendar button on the toolbar, review, and then close the Calendar.

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Click Accept.

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Click the Send The Response Now option.

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Click OK.

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Propose a New Meeting Time

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Display your Inbox, and then click the e-mail with the meeting request.

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Click Propose New Time.

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Specify a new meeting time.

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Click Propose Time.

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Enter information in the e-mail regarding the meeting, and then click the Send button.

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Decline a Meeting Request

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Display your Inbox, and then click the e-mail with the meeting request.

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To view the meeting in your Calendar, click the Calendar button on the toolbar, and then close the Calendar.

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Click Decline.

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Click the Edit The Response Before Sending option.

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Click OK.

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Type a message that explains why you are unable to attend the meeting.

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Click the Send button.

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Did You Know?

You can automate and track meeting resources . If you are responsible for resources made available for meetings, click the Tools menu, click Options, click Calendar Options on the Preference tab, click Resource Scheduling, and then select the options for dealing with requests for resources, and then click OK.



Show Me. Microsoft Office 2003
Show Me Microsoft Office 2003
ISBN: 0789730073
EAN: 2147483647
Year: 2002
Pages: 418

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