In Outlook, an appointment is any activity you schedule that doesn't include other people or resources. An event is any appointment that lasts one or more full days (24- hour increments ), such as a seminar, a conference, or a vacation. You can mark yourself available (free or tentative) or unavailable (busy or out of the office) to others during a scheduled appointment or an event. You enter appointment or event information in the same box; however, when you schedule an event, the All Day Event check box is selected; the check box is cleared when you schedule an appointment. Schedule an Appointment -
| Click the Calendar button on the Navigation pane. | -
| Click the start time of the appointment in the Appointment area. | -
| Type a short description of the appointment, and then press Enter. | Include Appointment Details -
| In Calendar view, double-click a block of time or an appointment. | -
| Add or change the subject, location, start and end times, as necessary. | -
| Type any information needed for the appointment, or insert a file. | -
| To set a reminder, select the Reminder check box, and then specify a reminder time. | -
| Click the Show Time As list arrow, and select an availability option. | -
| Click the Save And Close button. | Schedule an Event and Include Details -
| Click the Calendar button on the Navigation pane. | -
| Click the top of the day in the Appointment area. | -
| Type a description of the event, and then press Enter. | -
| Double-click the event. | -
| Add or change the subject, location, start and end times, as necessary. | -
| Type any information needed for the event, or insert a file. | -
| To set a reminder, select the Reminder check box, and then specify a reminder time. | -
| Click the Show Time As list arrow, and then select an availability option. | -
| Click the Save And Close button. | Did You Know? You can schedule a recurring appointment . In Calendar view, select a block of time, click the Actions menu, click New Recurring Appointment, fill in the appointment times and recurrence information, click OK, and then click the Save And Close button. | |