Scheduling an Appointment and Event

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In Outlook, an appointment is any activity you schedule that doesn't include other people or resources. An event is any appointment that lasts one or more full days (24- hour increments ), such as a seminar, a conference, or a vacation. You can mark yourself available (free or tentative) or unavailable (busy or out of the office) to others during a scheduled appointment or an event. You enter appointment or event information in the same box; however, when you schedule an event, the All Day Event check box is selected; the check box is cleared when you schedule an appointment.

Schedule an Appointment

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Click the Calendar button on the Navigation pane.

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Click the start time of the appointment in the Appointment area.

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Type a short description of the appointment, and then press Enter.

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Include Appointment Details

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In Calendar view, double-click a block of time or an appointment.

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Add or change the subject, location, start and end times, as necessary.

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Type any information needed for the appointment, or insert a file.

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To set a reminder, select the Reminder check box, and then specify a reminder time.

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Click the Show Time As list arrow, and select an availability option.

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Click the Save And Close button.

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Schedule an Event and Include Details

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Click the Calendar button on the Navigation pane.

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Click the top of the day in the Appointment area.

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Type a description of the event, and then press Enter.

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Double-click the event.

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Add or change the subject, location, start and end times, as necessary.

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Type any information needed for the event, or insert a file.

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To set a reminder, select the Reminder check box, and then specify a reminder time.

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Click the Show Time As list arrow, and then select an availability option.

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Click the Save And Close button.

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Did You Know?

You can schedule a recurring appointment . In Calendar view, select a block of time, click the Actions menu, click New Recurring Appointment, fill in the appointment times and recurrence information, click OK, and then click the Save And Close button.



Show Me. Microsoft Office 2003
Show Me Microsoft Office 2003
ISBN: 0789730073
EAN: 2147483647
Year: 2002
Pages: 418

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