Managing Messages with Color and Rules

Managing Messages with Color and Rules

graphics/microsoft110.gif

You can color-code the messages that you send to or receive from particular contacts for quick and easy recognition. Use the Ways To Organize pane to specify how you want to apply color to your messages. You can also display folders using specific views. Outlook provides a way to organize each of your folders using specific criteria, known as rules , that you set. For example, you can set your Inbox to store incoming messages from a particular person in an existing folder.

Color-Code Your Messages

graphics/one_icon.jpg

Open the folder that contains the messages you want to color-code.

graphics/two_icon.jpg

Click the Tools menu, and then click Organize.

graphics/three_icon.jpg

Click the Using Colors tab.

graphics/four_icon.jpg

Specify whether you want to color-code messages sent to or received from a specific contact.

graphics/five_icon.jpg

Select the color you want Outlook to use to code the messages.

graphics/six_icon.jpg

Click Apply Color.

graphics/seven_icon.jpg

When you're done, click the Close button in the Ways To Organize pane.

graphics/15inf42.jpg

Manage Messages Using Views

graphics/one_icon.jpg

Open the folder that you want to specify a specific view.

graphics/two_icon.jpg

Click the Tools menu, and then click Organize.

graphics/three_icon.jpg

Click the Using Views tab.

graphics/four_icon.jpg

Click a view.

graphics/five_icon.jpg

When you're done, click the Close button in the Ways To Organize pane.

graphics/15inf43.jpg

Manage Messages Using Rules

graphics/one_icon.jpg

Click the Tools menu, and then click Rules And Alerts.

graphics/two_icon.jpg

Click the E-Mail Rules tab, and then click New Rule.

graphics/three_icon.jpg

Click a start option.

graphics/four_icon.jpg

Select the criteria you want, and then follow the wizard instructions.

graphics/five_icon.jpg

Click Next to continue each step of the wizard.

graphics/six_icon.jpg

When you're done with the wizard, click Finish.

graphics/seven_icon.jpg

Click OK.

graphics/15inf44.jpg

graphics/15inf45.jpg

Did You Know?

You can color-code your folders and messages . In the Ways To Organize pane, click the Using Colors tab, select the folder or message that you want color-coded, and then apply the colored Quick Flag that will help you quickly identify the contents of the item.

You can move a message automatically by creating a rule . Click the Using Folders tab, and then click the Rules and Alerts button to enter the specifications for the rule.



Show Me. Microsoft Office 2003
Show Me Microsoft Office 2003
ISBN: 0789730073
EAN: 2147483647
Year: 2002
Pages: 418

flylib.com © 2008-2017.
If you may any questions please contact us: flylib@qtcs.net