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Terms to Know

Terms to Know

  • leaders

  • lines of communication

  • managers

  • receiver

  • sender


Review Questions

1. 

What is the most important skill a project manager can possess?

____________________________________________________________

the most important skill a project manager can possess is communication skills.

2. 

Why is time management important?

____________________________________________________________

good time management practices allow you to control the priorities over your time instead of letting the day's happenings control you.

3. 

What are some examples of fire-fighting priorities?

____________________________________________________________

some examples of fire-fighting priorities include emergencies, unplanned risks, and service interruptions.

4. 

What are some examples of looking-for-a-new-job zone activities and why should you avoid them?

____________________________________________________________

some example of low importance/low urgency activities include extraneous documentation, cube hopping, and web surfing. you should avoid these activities because they are time wasters and will prevent you from completing the things you should be working on in the `planning zone.` (note: the name of the zone should provide a clue.)

5. 

What is an excellent rule to remember for information management?

____________________________________________________________

the rule for information management is to handle every piece of information one time, then do something with it.

6. 

Name the elements involved in information exchange.

____________________________________________________________

the elements involved in information exchange are sender, message, and receiver.

7. 

What are some of the things senders are responsible for when communicating with team members or stakeholders?

____________________________________________________________

senders are responsible for making messages clear and concise and targeting the information for the right audience.

8. 

What are some of the things receivers are responsible for in receiving information?

____________________________________________________________

receivers are responsible for understanding the information, making certain they have received all the information, and asking clarifying questions.

9. 

Name three effective listening techniques.

____________________________________________________________

three effective listening techniques are to make eye contact, paraphrase what you heard, and not interrupt.

10. 

Name three effective communication techniques.

____________________________________________________________

effective communication techniques include making the messages clear and to the point, combining communication methods (like using visual aids during a project meeting), and eliminating noise.

Answers

1.  

The most important skill a project manager can possess is communication skills.

2.  

Good time management practices allow you to control the priorities over your time instead of letting the day's happenings control you.

3.  

Some examples of fire-fighting priorities include emergencies, unplanned risks, and service interruptions.

4.  

Some example of low importance/low urgency activities include extraneous documentation, cube hopping , and web surfing. You should avoid these activities because they are time wasters and will prevent you from completing the things you should be working on in the "Planning Zone." (Note: The name of the zone should provide a clue.)

5.  

The rule for information management is to handle every piece of information one time, then do something with it.

6.  

The elements involved in information exchange are sender, message, and receiver.

7.  

Senders are responsible for making messages clear and concise and targeting the information for the right audience.

8.  

Receivers are responsible for understanding the information, making certain they have received all the information, and asking clarifying questions.

9.  

Three effective listening techniques are to make eye contact, paraphrase what you heard , and not interrupt.

10.  

Effective communication techniques include making the messages clear and to the point, combining communication methods (like using visual aids during a project meeting), and eliminating noise.


Chapter 3: Initiating the Project

Overview

You've determined that your new work assignment is a project according to the criteria detailed in Chapter 1, "Building the Foundation." You've dusted off your communication and organizational skills and bought yourself a cool new organizer tool. You're set to go. Now what?

Your next stop is the Initiation process. This is the first life-cycle process in any project. This is where you determine whether the project is worth doing, select which projects should be worked on and in what order, and publish the project charter.

This chapter will cover all the aspects of a project's Initiation phase. In this chapter, you will learn about:

  • Selecting projects and assigning priorities

  • Sponsoring a project

  • Determining stakeholder roles and responsibilities

  • Creating the project charter

  • Holding the project kickoff meeting